Jordan School District
DATE: October 7, 2021
TO: District Administrators
FROM: Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Scott Festin, Consultant, Planning & Enrollment
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT: Fall Enrollment as of October 1, 2021
Attached to this memo is District enrollment as of October 1, 2021. This report is subject to revision based on the USBE final review, expected by mid-October.
Please look for the email you have already received about the school fees certificate of compliance which includes the link. Due October 31, 2021.
Required school website postings
For detail see links to the Timeline and Requirements for School Websites. (Hard copy attached below)
Link to Timeline and Requirements for School Websites
Online Council Membership Form
From the LAND Trust State Office: Consistent with Utah Code and State Board rule, the Council Membership is due to be submitted on the website by October 1. To the extent possible, please complete that entry as soon as possible. The Principal Assurance statement is required but not by October 1. It is not working and is not saving data. Please let that go for a later entry. We expect that it could be submitted with the Final Report after the Winter Break.
Link to 2021 Fall School LAND Trust Timeline and Deadlines - previous JAM
DATE:
September 30, 2021
TO:
All administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant
SUBJECT:
G Suite Content Monitoring (BARK) notification procedures
The G Suite content monitoring software (BARK) is now active. As the program begins roll-out and we get an idea of the implementation, you will begin receiving communications from Angie Rasmussen, the Student Safety and Wellness Specialist. Once an alert is received, an organized process will be followed and the attached document is an overview of how BARK alerts will be processed and communicated. Please review the attachment. Additional training and information will be provided as needed in coming weeks.
It will be critical that all administrators keep Angie Rasmussen’s contact information readily available (we would encourage you to keep her contact information in your cell phone contacts). Her contact information is:
Email: angie.rasmussen@jordandistrict.org
Work Phone: 801-567-8197
Cell Phone: 801-859-5022
Thank you for your patience and understanding as we implement this critical safety and wellness measure. Please direct any questions directly to Angie.
DATE:
Thursday, September 30, 2021
TO:
Middle School Administrators
Elementary School Administrators
FROM:
Shelley Nordick, Ph. D., Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Research Project
The Research Review Committee has reviewed a research project in which your school has been asked to participate.
Project Title: State Cohort Evidence Exchange: Utah Math Technology
Applicant: Emily Barton, University of Virginia on behalf of the STEM Action Center
The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.
The project will involve teachers in your building who teach math all or part of the day. They will be asked to take two surveys on the use of math technology in their instruction.
Thank you for your assistance.
DATE:
September 23, 2021
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Student Support Consultant
SUBJECT:
Comprehensive School Threat Assessment Guidelines (CSTAG) – Assessment and Response
A threat is a behavior or communication of intent to harm that may be spoken, written, gestured, or expressed in some other form, such as text messaging, email, or other digital means. Expressions of intent to harm is considered a threat regardless of whether it is communicated to the intended target or if the intended target is aware of the threat. When in doubt, treat all communication or behavior as a threat and conduct a threat assessment.
When conducting a threat assessment, the communication or behavior is assessed to determine the level of response and/or intervention required. A transient threat means that there is no sustained intent to harm (exclusionary practices would not typically be used) and a substantive threat means the intent is present (or not clear) and therefore requires action (that may include exclusionary practices).
Schools are encouraged to use CSTAG assessment and response protocols for any threatening behavior or communication that is serious enough to generate an office referral or enough concern that the student may intend to harm someone in the future. Threat assessments do not need to be conducted for minor incidents or situations that are immediately resolved. All CSTAG assessment and response protocols/forms are documented and retained by the school according to the records retention schedule for student records and are administered according to FERPA.
The CSTAG Forms are available on the Student Support Services website at:
https://studentsupport.jordandistrict.org/cstag-forms/
All forms are for your use and Jordan District has the necessary permissions allowing you to adapt them to your needs (the word version is also available online at www.SchoolTA.com). Please note that the administration of the Mental Health Assessment requires prior written parent/legal guardian consent (AA441-Privacy Rights-Students and Family).
It is important to remember that threat assessment is not a crisis response. If there is an indication that violence is imminent (e.g., person has a firearm at school or is on the way to school to attach someone), a crisis response is appropriate. Take immediate action such as calling 911 and follow the school crisis response plan.
Additional CSTAG manuals ($50) and/or Level 1 trainings ($85) are available at school cost. Please contact Travis Hamblin (801.567.8439) in Student Services should you have any questions or want any additional CSTAG manuals or Level 1 trainings for your staff.
All questions regarding threatening communication and behavior should be directed to Sharon Jensen (801.567.8187) in Student Support Services.
DATE:
September 30, 2021
TO:
Building Principals
Administrative Assistants
Secondary Attendance Office Staff
Secondary Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Revision to Policy AS61 – Student Records and Transcripts
A revision to Policy AS61 - Student Records and Transcripts, was approved last night by the Board of Education. The text of the revision is attached to this memo. The change brings the policy into compliance with the requirements of FERPA and Utah law. Specifically, a non-custodial parent may now be added to Skyward as Family 2 and granted their own login and password to access grade information. Family 1 does not have the legal ability to consent to or approve this access. Schools must verify the identity of the individual requesting to be added as Family 2 and confirm their parental rights. This verification can be done through the student’s birth certificate and/or through court orders that confirm that the individual holds these rights.
Schools may elect to notify Family 1 when an individual with parental rights requests their access as Family 2 as a courtesy and to verify that there are not any updates to court orders that would prevent the access from being granted.
Reminder:
Please complete the attached CPR/First Aid certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2021.
Verify that at least three of the people listed will still be certified by the end of the 2021-22 school year. The certifications need to stay current for the entire school year.
Information regarding the CPR/First Aid certification process can be found here.
DATE:
October 1, 2021
TO:
All Medicaid Time Study Participants
Physical Therapists, Physical Therapist Aides, Occupational Therapists, Occupational Therapist Aides, School Psychologists, Elementary Counselors, Elementary School Social Workers, Audiologists, Speech and Language Pathologists and Assistants, RNs, LPNs, Augmentative/Assistive Communication Teams, and all Special Education Staff and Assistants Providing Direct Services
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kami Ridd, Coordinator - Health Services Department
SUBJECT:
Procedures for the 1st Medicaid Random Moment Time Study of 2021-2022 School Year
You have been identified as a participant in the Medicaid Time Studies during the 21-22 school year.
This year, the State of Utah has transitioned to a new way of completing the time study. Instead of entering codes for activities that you are doing for a 5-day week, for 3 different times during the school year, we will be using a model called “Random Moment Time Study”.
This model will ask you what you are doing for a 15 minute “moment” in your work day. Our vendor will randomly select a participant from our district participant list and send out an email asking simple questions about what you were doing during the “moment” selected.
If you are randomly selected, you will receive an email notification 24 hours prior to your selected moment in time. The emails will come from utmac@pcgus.com.
The email notification will provide you with a link to access the on-line Random Moment Time Study form. The hyperlink to respond to the moment will be included in the email. Email notification will be sent 24 hours before the moment and again at the exact time of the moment.
Notifications for completion will continue to be sent at 24 hours, 48 hours, and again at 68 hours after the moment has passed. After the 3rd reminder notice you will only have 4 hours to complete the study. Failure to complete the time study within the 3-day timeframe eliminates our ability to include that portion in our time-study reimbursements.
The first-time study window is from October 1 through December 31, 2021. You may be chosen multiple times or not at all. You will receive a randomly generated time study email anytime during this window. Please check your email each work day during normal work hours.
We are excited that this new method for required participation is available and more conscientious of your time and hope that it will ease the burden that has existed in the past. We so appreciate all your efforts to document these crucial services to students. Your efforts assist us in helping to secure beneficial funds for our students and programs. Thanks again for all you do.
Questions – please reach out to Kami or Ruth in the Health Service office:
Kami Ridd
801-567-8516
kami.ridd@jordandistrict.org
Ruth Hendriksen
801-567-8515
ruth.hendriksen@jordandistrict.org
If a participant logged into MIDAS and only put the LETRS session in their cart, they have not checked out and therefore have not registered. Please remind teachers, coaches, and leaders that MIDAS is similar to the grocery store, and they must officially check out in order to be registered. If a participant is not registered in MIDAS, they won’t receive credit for completion/attendance, and therefore will not have proof of attending.
The links to the session cannot be shared, again for the reasons stated above, plus the courses cannot go over 40 participants or people will get kicked out during the session. Participants need to be logged in on their own device in order to receive additional resources in the chat box, ask questions, participate in engagement activities and discussions, and be marked for attendance. People cannot be sitting beside someone to “attend”. If a participant needs support logging in/checking out in MIDAS, please contact 801-538-7807 or midas@schools.utah.gov.
Participants can only enroll in 1 session for each unit. If you have educators who have enrolled in multiple sessions, please have them unenroll in the sessions they won’t be attending so others who are waiting for a spot to open can register.
Please be sure the employment tab is updated in MIDAS so that your current district/charter is accurate. For support, you may need to contact the MIDAS helpline - 801-538-7807 or midas@schools.utah.gov.
Additional units and sessions will be added to MIDAS as quickly as the company can schedule national trainers.
3. Please encourage your teachers (and yourselves) to visit the LETRS Information web page often, as that is the way we can communicate and keep everyone updated with all things LETRS.
4. Thank you for all you are doing!! Being an administrator can be overwhelming!! Thanks for hanging in there and supporting your teachers in supporting Jordan District’s goals. Together, we ARE making a positive difference for the kids we serve!!
Thank you all for your participation in Principal PLCs at the last principal meeting. Based on your responses from the data, the sessions below have been scheduled for principals and instructional coaches. Please share this information with your coaches. All courses will be by ZOOM. Please visit the JELL Canvas course for additional information and for the meeting zoom links.
Thursday, October 7th
9:00 - 11:30 Southland, Rosamond, Monte Vista, Fox Hollow, Elk Meadows
12:30 - 3:00 Terra Linda, Jordan Hills, Westland, Oquirrh, West Jordan, CDC
Tuesday, October 12th
9:00 - 11:30 South Jordan, Westvale, Falcon Ridge, Blackridge, Aspen, Silver Crest, Riverton, Rose Creek, Mountain Point, Midas Creek, Golden Fields, Majestic
12:30 - 3:00 Welby, Mountain Shadows, Jordan Ridge, Riverside, Oakcrest, Hayden Peak, Eastlake, Daybreak, Columbia, Bluffdale, Butterfield Canyon, Foothills, Copper Canyon
DATE:
September 29, 2021
TO:
Building Principals
District Department Directors
Financial Secretaries
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Kurt Prusse, Director, Purchasing
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Student Data Privacy Resource Review Process
As explained in the September Principal and Assistant Principal meetings, Utah law (53E-9-301, 53E-9-303) requires local education agencies (LEAs) to create a publicly available metadata dictionary that contains a listing of:
This means that any third-party resource that receives personally identifiable student data from the District must be cataloged and, where necessary, reviewed for compliance with USBE data privacy expectations.
Rollout to Staff
Building principals are responsible to rollout the process to faculty and staff. The rollout consists of a six-minute video and a handout that were made available at Principal Meeting. Questions that the principal cannot answer may be forwarded by the principal to Caleb Olson in Planning & Enrollment. When the rollout has been completed, principals must indicate their school’s compliance on the reporting form.
Purchasing Changes
Prior to September Principal Meeting, Purchasing staff would hold school and department requisitions for resources that used personally identifiable student data and facilitated the process of gaining the necessary review and/or a student data privacy agreement. This review will now be handled through Planning & Enrollment, and until appropriate clearance is given by Planning & Enrollment to Purchasing, the requisition will not be processed.
A form has been created for school staff to submit a review request to Planning & Enrollment prior to entering a requisition in Skyward (please note that this form is different from the form teachers will use to request a review of classroom resources). This form should be completed by the individual or team that is requesting the purchase; administrative assistants may enter completed information as part of the requisition process but should not have responsibility for vetting the privacy practices of the requested resources. A fillable PDF form is available for individuals or teams to gather the necessary information so that another staff member can submit the form.
Teachers with specific questions about the process should be directed to your location’s digital coach. Administrators and administrative assistants with specific questions about the process may contact Caleb Olson (x88251).
DATE:
September 27, 2021
TO:
School Psychologists and School Psychology Interns
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Fulvia Franco, Program Specialist – Guidance
SUBJECT:
October School Psychologist Guidance Meeting
A meeting for school psychologists and school psychology interns has been scheduled for Friday, October 8, 2021, from 12:30 to 3:30 p.m. in the auditorium of the Auxiliary Services Building (7905 South Redwood Road). Dr. Alina Fong, neuropsychologist, and Dr. Jaycie Loewen, clinical neuroscientist from Cognitive FX will provide us with a presentation that addresses the needs of students with traumatic brain injuries.
Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.
cc:
Principals
Here's helpful information that has been provided after the communications discussions held at the principal and assistant principal meetings.
This is a ten-minute tutorial (unedited) on Snooze Buttons (Mobile/Desktop), Inbox Types, Reading Panes, and Multiple inboxes.
Gmail Snooze, Inbox types, Reading Panes, Multiple Inboxes Tutorial
Jordan School District 2021-22 Dashboard
The Salt Lake County Health Department has been directed to move all COVID reporting and tracking to a county-hosted system. As a result, the reporting form link for Jordan District staff has changed. The new link is below.
Positive Case Reporting Form
Use this link to upload seating charts to your school's folder. Label the document with the teachers ,name, grade level, or subject. Please make sure these are complete, legible, and kept up-to-date. Use first and last names for the students.
Jordan School District 2021-22 Seating Charts
The administrator JAES evaluation (full and interim) is now available for all administrators on Perform. To better assist with the completion of the administrator JAES evaluation, attached are the standards and rubric for rating the evaluation. Please contact the JES office with any questions at (801) 567-8369 or rebecca.lee@jordandistrict.org.
According to State Law (Utah Code Section 53G-10-406; R277-910 ), all 4th grade students should receive the Elementary Botvin LifeSkills Training lessons. The main goals of the Botvin LST program are to teach prevention-related information, promote anti-drug norms, teach drug refusal skills, and foster the development of personal self-management skills and general social skills. Schools are asked to select at least one 4th grade teacher to attend the teacher training for Botvin LifeSkills. The training is designed to prepare teachers to deliver the curriculum with content and process fidelity. This training increases the effectiveness of the program and assists providers in developing implementation strategies for the program’s comfort and fit in individual sites.
How to Register for the Online Teacher Training:
Step 1: Click here to register on MIDAS--Be sure to go to your cart and “check-out” after registering to ensure that your registration is complete.
Step 2: After registering on MIDAS, participants should complete this survey so that we make sure to send the access code and materials to the correct email address and physical address.
Teacher’s Manuals:
All staff who complete the training will be given access to an electronic version of the teacher’s manuals. Due to the high volume of trainings completed, and due to Covid related issues with the printer, there has been a delay in shipping out the physical copies of the Elementary Teacher’s Manual. Staff who have completed the training and are having difficulties accessing the electronic version of the teacher’s manual can email support@nhpamail.com to regain access.
Stipend & Sub-Reimbursement Update:
Starting September 1st, LEAs may invoice USBE $150 for the following:
Starting September 1st, invoices can be sent to prevention@schools.utah.gov.
(In the meantime, USBE will continue to send the necessary stipend paperwork to off-contract teachers who completed the training through August 31st.)
Instructions for implementing the program in online/virtual settings:
The secure PDF version of the Student Guide and Teacher’s Manual are the recommended materials format for online and/or virtual classes.
Teachers who have completed the training should already have PDF access, and can email support@nhpamail.com if they have any problems accessing the materials.
Teachers who are teaching online should teach the lessons as close to the in-person instructions as possible including providing an opportunity for skills practice (live is preferable.)
The Botvin LifeSkills Training provider is exploring resources to increase interaction online for LST Elementary for the 2022-2023 academic year.
For more information regarding the required Botvin LifeSkills Training Program:
Salt Lake County Health Department - Team assisting Jordan School District
Paige Allen-Rife – 801-448-9620, PAllen-Rife@slco.org
Candice Briese – 801-859-1939, CBriese@slco.org
Amber Martin – 385-722-0517, AMartin@slco.org
Lara Fields – 801-836-2670, LFields@slco.org
Mia McDonald – 385-219-5908, MRMcDonald@slco.org
The agenda for the optional training sessions for office and administrative staff of schools and District departments is attached. The September 30th and October 14th sessions will be held in the morning and the October 4th session in the afternoon (same information presented at each session). If you would like to participate in one of the sessions, please send an email to Lisa LeStarge at lisa.lestarge@jordandistrict.org and let her know which date you would like to sign-up to attend. Attendees of each session will receive an email the day prior to the training with instructions for connecting to the Zoom meeting.
DATE:
September 22, 2021
TO:
Secondary Principals
Elementary Principals
FROM:
Shelley Nordick, PhD, Administrator, Teaching and Learning
Norman Emerson, Fine Arts Consultant
SUBJECT:
Ballet West 2021-22 Student In-Theater Presentations
Ballet West is again providing free presentations of the following ballets in the Capitol Theater:
Each program begins with an educational introduction and is followed by a portion of the repertoire currently being performed for the general public.
Ballet West will be following CDC and SL County guidelines for all of their student offerings. Until further notice masks will be required to attend any presentation.
Please refer to this spreadsheet for the dates, times, and Jordan District seating allotments of the performances. If any of your teachers are interested in having their classes attend any of the performances, please have them contact Susy Peterson at susanlyn.peterson@jordandistrict.org or 801-567-8296.
Please be aware that Ballet West will not be covering the costs of transportation.
