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Author: npage

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School/Department Administrators:

Would you like more training on Frontline recruiting for licensed applicants?

In April, the HR Administrators will be providing additional training opportunities for principals, assistant principals and administrative assistants. All trainings will be at the District Office room #129. Please bring a laptop for the hands-on training. For available dates/times and to schedule a training session, visit the link below. Space is limited in each session. Additional sessions will be added as needed.  

Frontline Training Schedule for Appointments

Also available on HRConnections and HRAdminOnly are the training videos and tutorials. Contact Brent Burge at #88224 if you have any questions.

Sincerely,

Human Resources

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ESSER funds will cover up to two weeks of summer school.

  • Elementary School Dates and Times: June 13 – 24, 2022
    • Suggested Structure:
      • A two-week session
      • 3 – 5 days a week
      • 9:00 AM - 12:00 PM
      • Start and end times need to be coordinated with middle and high schools for transportation.
  • Middle School Dates and Times: June 13 - 24
    • A two-week session
    • Monday - Friday, 8:30 - 12:00
    • Secondary school summer programming will provide credit recovery courses for students.
  • High School  Dates and Times: June 13 - 24
    • A two-week session
    • Monday - Friday, 9:00 AM - 3:35 PM
    • Secondary school summer programming will provide credit recovery courses for students.
  • ESSER funds will cover the cost of up to 16 teachers and/or counselors, or ESPs. Teachers will be paid 1-hour of prep/planning for each day if they are present during the day. All 16 employees may receive up to 8 hours of preparation or recruiting time that is worked off contract time prior to the first day of summer school.
  • Steps to paying employees: 1) Please list all certified and educational support personnel (ESPs) who will be getting paid for summer school by May 1st on the appropriate tab in the ESSER worksheet so they can be entered into True Time. 2) Instruct all employees who are recruiting students or preparing for summer school to log their hours in True Time before summer school begins. Record hours worked during summer school in True Time.

  • ESSER funds will cover transportation costs if bussing is available. Please contact Bev Griffith if you are interested in bussing: beverly.griffith@jordandistrict.org
  • Schools are responsible for submitting a report on efforts to measure and address learning loss. To submit the report: Fill in information in the Elementary “Pre/Post Report” or Secondary "Credit Recovery" tab by July 1st. This information constitutes your report.

To access ESSER summer school folders:

High Schools

Middle Schools

Elementary Schools

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DATE:
April 4, 2022

TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Special Education Resource Instructional Assistants for 2022-23
Special Education Support Class Instructional Assistants for 2022-23

Changes have been made to the way that instructional assistants are to be requested. This memo is designed to explain how special education instructional assistants can be requested and will be allocated to each schools’ special education program(s) for the 2022-23 school year. If you have any questions, please contact your assigned teacher specialist or program administrator. We want to make sure everyone has the support staff necessary to meet student’s individual IEP needs.

Please follow the instructions on the memo and submit all three forms to your assigned teacher specialist by Thursday, April 28, 2022. You will receive a preliminary critical needs instructional assistant allocation by Tuesday, May 10, 2022. Additional Critical Needs may be requested after school starts or if the students in your class or program change significantly.

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The following are important due dates. 

All UETS-based JPAS evaluations (Provisional & Career) are due by April 22, 2022. This includes all signatures, special education pieces, and uploaded SLOs with data and stakeholder input. 

All interim end of the year reflections are due by May 31, 2022. The requirements for the end of the year interim include:

  • Reflection on three required goals (My Folder - Tasks - Go to Form)
  • Upload SLO with data and stakeholder input (My Folder - Evidence - Add Artifact)
  • To view previously written goals go to My Folder - History - View 

Education support evaluations are due by May 31, 2022. These are completed on Skyward. If you have questions about the ESP evaluation please contact USER. 

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DATE: 
Thursday, April 7, 2022

TO:   
Elementary School Administrators

FROM:  
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
2021-22 KEEP Exit Administration Guidelines and Materials

Elementary school administrators are asked to pass this information, along with the materials included with this memo, to their kindergarten teachers as soon as possible.

KEEP Exit administration for the 2021-22 school year is still required by the state. The KEEP Exit window is scheduled during the end-of-year kindergarten testing days (Friday, May 20th through Friday, May 27th). However, the official state test administration window opens Monday, May 9th and ends on the last day of school.

Data entry into the Data Gateway is due by Wednesday, June 15, 2022. Those who are administering the KEEP Exit (including kindergarten teachers and classroom aides) should have been trained. Test administrators can access training in one of two ways:

The KEEP Exit materials included with this memo are:

  • KEEP Exit Test Administration Manual
  • KEEP Exit Student Materials
  • KEEP Exit – Additional Guidance on Scoring Questions 7 & 13

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The following calendars have been created by Planning & Enrollment for each level with level-specific events and school recesses. Events have been added for the 21-22, 22-23, and 23-24 calendars, although specific items (such as the A/B rotation or elementary early-out schedule) are not yet available for future years. These links can be used to subscribe to the calendar on a phone, computer, or other device. The links are public and may also be shared with staff or communities.

Clicking on the link will open the calendar; most operating systems will then give you the opportunity to subscribe to the calendar.

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DATE: 
Thursday, March 31, 2022

TO:   
All Middle School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Spring 2022 Summative Testing Reminders

School administrators are encouraged to share the following information with their RISE-tested and Utah Aspire Plus-tested teachers.

Please see the memo below.

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DATE:   
Thursday, March 31, 2022

TO:  
All Elementary School Administrators

FROM:    
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:    
Spring 2022 Summative Testing Reminders

School administrators are encouraged to share the following information with their RISE-tested teachers.

Please see the memo below.

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On Thursday, April 21, 2022, at 10:15 a.m. hundreds of thousands of Utahns will “Drop, Cover, and Hold On” in the annual Great Utah ShakeOut Earthquake Drill.

All schools are encouraged to participate in this drill, or to conduct an earthquake drill sometime in the month of April. This is an opportunity to incorporate emergency preparedness in classroom lessons and to include proper ways to protect oneself during an earthquake. The drill will help us to be prepared for an earthquake, like the one we experienced on March 18, 2020.

Schools can register to participate in the Great Utah ShakeOut, at: www.ShakeOut.org/Utah. After registering your school, you can also review the “PLAN YOUR DRILL” section at the bottom left of the Webpage. Under the “Resources” tab, towards the top of the Webpage, you can find NEW! PowerPoints for leading ShakeOut Drills (online or in-person). Materials on the Resources page will help support your participation in the ShakeOut and promote awareness and preparedness. Schools are encouraged to take Covid precautions as needed, to include awareness about distancing prior to people gathering under a common table as they Cover and Hold during the drill.

Please review the Jordan School District Incident Command Manual - Earthquake Action Plan and Standard Operating Guidelines for planning, drilling and responding to an earthquake. The manual is located in the JSD Incident Command Folder on Google Drive, link: Incident Command Folder. Bookmark for future reference.

Please plan and prepare to take part in this statewide earthquake drill. Remember to report your drill and related meetings using the Jordan School District 2021-22 REPORT EMERGENCY — DRILLS, ACTUAL EVENTS, or MEETINGS Form on Google Drive.  Bookmark for future reporting.

Please contact the JSD Emergency Operations Manager Lance Everill with questions, etc.:   Office 801-567-8623, lance.everill@jordandistrict.org

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Principals:

Effective immediately full-time Classroom Assistant positions have been created at Lane 1, 2, and 3. These positions are 180 days, are not eligible for substitute coverage when the person in these positions are absent, and must be paid for from school budgets (not the District 0050 budget). Salary calculations for these positions must include a fully loaded benefit eligible salary including insurance costs. Principals interested in hiring for these positions must post the position for five days, interview qualified applicants, and follow the district hiring processes and procedures. See the attached job description for further details. Please feel free to contact an HR Administrator or an Administrator of Schools if you have any questions.

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DATE:   
March 31, 2022

TO:
Principals and District Administrators

FROM:   
Brad Sorensen, Administrator of Schools

SUBJECT:  
Stipend for Department Chairs and Team Leaders

Stipends for Department Chairs and Team Leaders will be paid in May.

  • Elementary Schools may pay $300 for 8 Team Leaders.
  • Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
  • High Schools may pay $500 for 16 Department Chairs or Team Leaders.

A multiple timesheet roster should be submitted to the Payroll Department by May 3, 2022. All Department Chairs or Team Leaders will be paid out of the same program number from which their salary is paid. Each roster should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”

Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools. If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.

Budget Code
10 xxx xxxx 2216 131

10 xxx 7551 2216 131 (Special Education)

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DATE:
March 31, 2022

TO:
All Principals
All Budget Directors

FROM:
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets, & Audits
Cheryl Matson, Director of Insurance Services
Michael Heaps, Director of Information Services
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing

SUBJECT:
Year-End Processing Deadlines

Please observe the following critical deadlines, listed in the memo below, regarding the financial year-end processes for the 2021-22 year. Please review these dates as they could have a major effect on your location’s ability to operate.

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Volunteer reports need to be submitted to Insurance Services.

Workers' Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period of December 1, 2021 to March 31, 2022.

Please complete this form and return it to Cheryl Matson, Director of Insurance Services, by April 30, 2022.

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We are excited to announce that all elementary school teachers will have a number of opportunities to participate in a required Jordan School District Literacy Launch Refresher Course.

Teachers will be paid for any session that does not require a sub!

This is a chance to enhance the skills you already have, and learn even more about language comprehension instruction in the elementary classroom.

Teachers will be paid a $200 stipend for participating in each 2½ hour course that does not require a sub.

Thank you in advance for continuing the important work, elevating the level of literacy in our elementary schools!

All teachers K-6 must sign up for one of the following training dates through JPLS using course number 101889:

  • Spring Dates: 
    • April 29 • 8 - 10:30 a.m.
    • April 29 • 11 a.m. - 1:30 p.m.
    • April 29 • 2 p.m. - 4:30 p.m.
    • May 19 • 4:30 - 7 p.m.
    • May 20 • 1:30 - 4 p.m.
    • May 23 • 4:30 - 7 p.m.
    • May 25 • 4:30 - 7 p.m.
  • Summer Dates:
    • June 22 • 9 - 11:30 a.m.
    • June 22 • 1 - 3:30 p.m.
    • June 28 • 9 - 11:30 a.m.
    • June 28 • 1 - 3:30 p.m.
    • June 29 • 9 - 11:30 a.m.
    • June 29 • 1 - 3:30 p.m.
  • Fall Dates: sub required
    • Sept. 1 • 8 - 10:30 a.m.
    • Sept. 1 • 1 - 3:30 p.m.
    • Sept. 12 • 8 - 10:30 a.m.
    • Sept. 12 • 1 - 3:30 p.m.

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USDA Free Meals Waivers to End

The USDA free meals waivers were not renewed by the federal government and will end with the close of this school year. These waivers allowed schools to serve free meals to all students during the Covid-19 Pandemic.

Next year, schools will return to the regular National School Lunch and Breakfast programs where students have a free, reduced or paid meal status.

This has large implications for the Nutrition Services Department as well as the families in our district. With the help of JSD schools, the Nutrition Services Department will plan to focus efforts on communicating to families this change as well as the need to apply for free/reduced meals (if they qualify) after July 1st for the 2022-23 school year. Nutrition Services anticipates meal prices will remain the same for this next school year.

Due to the return of National School Lunch Federal regulations, the following changes will occur:

  • Families will need to fill out the free/reduced application and qualify to receive free/reduced meals. Applications will need to be filled out after July 1st to qualify for the 2022-23 school year.
  • Virtual learners will not be able to receive meals. Students will need to be enrolled in a brick and mortar site to receive meals.
  • Students will need to be onsite and receive instruction to receive meals, i.e. schools will not be able to provide meals on professional development days because there is no instruction for students.
  • There will be no grab and go options, meals are to be served and eaten on site.
  • There will be no meal service time exceptions, meals will need to be served during the times originally provided to the state.
  • Siblings of enrolled students will no longer be able to receive free meals.

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The district will not be renewing data services to the mobile Internet hotspots in the district’s Loaner Kajeet Program when they expire on June 30, 2022. Instead, these devices will be available for schools to request on a permanent basis. Any school doing so will be responsible for acquiring data services for those devices. It should be remembered that these devices were granted to the district specifically for use by students who do not have adequate Internet service in their homes. If you have an interest in permanently receiving any of these devices for your students, please contact Mark Sowa in Information Systems, at mark.sowa@jordandistrict.org, or at 801-567-8392.

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DATE:
March 22, 2022

TO:
High School Principals, Assistant Principals and Counselors

FROM:
C. Brad Sorensen, Administrator of Schools
Stacee Worthen, Secondary Counseling Consultant
Jacinto Peterson, Principal, Valley High School

SUBJECT:
Critical Dates Regarding 24-credit Diploma through Valley High School

Counselors with students planning to graduate with a 24-credit diploma from Valley High School need to be aware of the following date/deadlines:

May 16, 2022
Names of all students planning to graduate with a 24-credit diploma must be submitted to Jacinto Peterson, Principal of Valley High School.

All students who are planning to walk at Valley High School’s graduation ceremony need to contact Jostens at 1-800-JOSTENS immediately to order the Valley High School cap and gown package. If they have previously ordered from their boundary school, Jostens will help them with the cancellation and reorder of Valley High School colors.

May 23, 2022
Deadline for official transfer of student to Valley High School. All transfer students must have credits complete and transcripts reviewed by their boundary school before transfer is submitted, and student is withdrawn from their boundary school. Valley High School registrar will complete all transfers on May 23rd.

May 25, 2022 - Mandatory Meeting
All students who are planning to walk during the Valley High School Graduation Ceremony must attend one of the following meetings at Valley High:
12:30 p.m. OR 4:30 p.m.
Each meeting will be approximately one hour. Students will not be allowed to walk with fellow graduates if they do not attend one of these meetings. Caps and gowns will be distributed at the end of this mandatory meeting.

June 1, 2022
Valley High School Graduation Ceremony 10:00 a.m.
Real Salt Lake Training Academy
Zion’s Bank Stadium, Real Academy (14787 Academy Parkway, Herriman, UT)

June 2, 2022
Students who do not wish to attend the graduation ceremony may pick up their diploma at Valley High School.

Please make note of these important dates and ensure they are communicated to students who are planning to use this option.

*Attached are instructions and the application for a 24-credit diploma through Valley High School.