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Author: npage

Published on

TO:
Elementary Administrators
Elementary Administrative Assistants

FROM:
Jeri Gamble, Customer Support in Information Systems

The following deadlines are for the next two weeks.

MAY 20
Accounting: P-Card Reconciliations due in Accounting.

Inventory: First day to enter next year Inventory startup orders. As you add inventory requisitions, make sure you select the correct year: 2024-25 to post in next year, 2023-24 to post in current year.

  • Elementaries: All deliveries will be after July 25 unless requested on requisition.

MAY 24
Inventory: Last day to enter and approve 2023-24 Inventory Requisitions (posted in current year) for guaranteed delivery by June 7.

MAY 31
Payroll: Nutrition True Time submissions due. Nutrition Manager approvals due by the end of the day.

Published on

TO:
Administrators
Administrative Assistants

FROM:
Cody Curtis, Administrator of Schools
Spencer Campbell, Principal at Kelsey Peak Virtual School

Throughout the summer, Spencer Campbell, Principal at Kelsey Peak Middle School, will provide weekly virtual workshops on using Google tools to increase productivity and efficiency for administrators and admin assistants. The schedule of topics is listed below, along with the Zoom link and agenda. He will answer questions in the live session; recordings will be in a shared drive folder afterward.

What: Google Training for Administrators and Admin Assistants
When: Tuesdays from 9:00 - 10:00 a.m. (Except June 25th)

Schedule:
Tue, Jun 11, 2024: Chrome/Gmail Add to Calendar
Tue, Jun 18, 2024: Calendar Add to Calendar
Tue, Jul 2, 2024: Google Drive/Docs   Add to Calendar
Tue, Jul 9, 2024: Google Forms/Sheets Add to Calendar
Tue, Jul 16, 2024: Chat, Sidebars, and Contacts Add to Calendar
Tue, Jul 23, 2024: Keep/Tasks/Reminders Add to Calendar
Tue, Jul 30, 2024: Extensions for Productivity Add to Calendar

Who: All administrators and admin assistants looking for productivity tips and time-saving tools using Google Workspace.
Where: Zoomhttps://uetn-org.zoom.us/j/5918667884
Agenda: Click Here (Zoom link is included on the agenda)

Published on

TO:
High School Administrators

FROM:
Jason Skidmore, Director of CTE
Stacy Evans, Consultant at Southpointe Adult High

Southpointe Adult High School is offering a summer session to provide opportunities for seniors unable to graduate with the class of 2024 due to credit deficiencies. Students may complete coursework at Southpointe during June & July (and beyond, if needed) to complete their diploma. Program options include:

  1. A 24-credit Southpointe Adult High School Diploma
  2. A 27-credit diploma from the JSD high school attended during their senior year

NOTE: To earn the diploma from the JSD high school, all required credits must be completed and diploma awarded within the timeframe allowed by the state of Utah. Southpointe encourages students to  complete coursework by the end of the summer session if they are seeking the 27-credit diploma from their high school. Exceptions will be made on a case-by-case basis.

    • Southpointe will send the transcript to the student’s 2023 JSD high school to have the high school’s approval that credits earned meet their graduation requirements before Southpointe awards the 27-credit diploma. 
    • Southpointe will award a diploma. 
    • The student will bring the Southpointe diploma to exchange it for their high school’s diploma. 

3. Prepare for and take the GED

Additional information and forms are available in Google Drive at Southpointe Resources for Counselors

Published on

DATE:  
May 16, 2024

TO:  
All Principals and Directors

FROM: 
John Larsen, Business Administrator

SUBJECT:  
Important Changes to Legislative Supply Funding

The State Legislature recently approved HB105, which specifies that starting in the 2024-25 school year, only Classroom Teachers will receive legislative supply funds. In the June 29, 2023 JAM, we indicated many positions already did not qualify for legislative supply funds but that the District would provide one more year of $175 “legislative funds” for the 2023-24 school year. That list is below.

School Counselors were not included on the June 29, 2023 JAM list as they previously qualified, but under the new rules will not qualify in the future. In order to provide School Counselors a one-year notice, similar to the other positions, the District will provide School Counselors $175 “legislative funds” for one more year (2024-25). After the year 2024-25, School Counselors will not receive these funds.

We are asking principals to inform the licensed personnel below that, beginning in 2024-25, they will not receive legislative supply funds. In addition, we ask that School Counselors be informed of the change explained above.

If you have any questions about these changes, please contact Lisa LeStarge at ext. 88120.

Positions not receiving legislative funds starting 2024-25:
Clinical Support Specialist
District Home & Hospital Instructor
Instructional Coach
Intern
Library Media Specialist
Occupational Therapist
Physical Therapist
School Counselor – Intern
School Psychologist
School Psychologist – Intern
School Social Worker
Special Ed Itinerant Services
Speech Language Technician
Speech Therapist
Teacher Special Ed Associate

jl/ll

Published on

DATE:  
May 14, 2024

TO:    
All Principals

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Brian King, Ph.D., Assistant Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator

SUBJECT: 
Fall 2024 Special Education New Teacher Induction Dates

Please see the attached memo for the mandatory induction training dates for all new special education teachers.

Published on

TO:
Elementary Principals

FROM:
Becky Gerber, Administrator of Schools
Ann Pessetto, JAESP Committee Member

Please submit concerns to be discussed by JAESP committee and cabinet by May 22, 2024. Send items to be discussed to Nick Hansen at Golden Fields, Ann Pessetto at Silver Crest, or Kaleb Yates at Juniper Elementary at the ASB. All items are discussed anonymously as we work to provide clarification and solutions to concerns of elementary administrators.

Notes of the discussions will be published following the meeting on the Google Doc titled "JAESP committee notes 2023-24" shared previously with Elementary Administrators.

Published on

TO:
Administrators
Administrative Assistants

FROM:
June LeMaster, Administrator of Human Resources
Brittany Bauer, HR Recruiting

Are you a new administrator or administrative assistant and need Frontline Recruiting/Hiring training? Would you like a refresher course? Human Resources will be providing Frontline Recruiting/Hiring and best-practice training classes to make you a STELLAR RECRUITER for all your open positions.

All in-person training will be at the District office room #129. Please bring your laptop. As an option, a training date will also be available on Zoom. Zoom links will be sent to those who register for this option. For available dates/times and to schedule a training session, visit the link below.

Frontline Training Schedule for Appointments

Also available on HRConnections and HRAdminOnly are the training videos and tutorials. Contact Brent Burge at #88224 or Brittany Bauer at #88214 if you have any questions.

Published on

DATE: 
May 16, 2024

TO:  
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Stacee Worthen, Counselor Consultant

SUBJECT:    
Ensuring Confidentiality in School Counseling

School counselors provide a safe environment for students to address emotional concerns, academic challenges, and personal struggles. To effectively fulfill this role, school counselors require a dedicated, confidential, and private workspace that fosters open communication and protects student confidentiality.

Dedicated, confidential, and private workspaces:

  • Comply with federal laws, including the Family Educational Rights and Privacy Act (FERPA), mandating schools protect student privacy
  • Supports awareness of school counselors’ ethical standards and legal mandates regarding student confidentiality
  • Increase student trust and openness
  • Improve counseling effectiveness

Counselor workspaces must include the necessary equipment to ensure a continuation of work and confidentiality. Required workspace equipment must include (but is not limited to):

  • A wired internet connection
  • A dedicated phone
  • Lockable file storage

The following websites provide more information about creating dedicated counseling spaces and best practices for student confidentiality:

Ensuring a dedicated, confidential, and private counseling workspace creates a stronger support system for students and staff through confidentiality. If you have any questions or concerns about this requirement, please reach out to Stacee Worthen, Counselor Consultant, at (801)567-8309.

Published on

TO:
Elementary Principals

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Amanda Bollinger, Staff Assistant in Teaching & Learning

FALL Mentor Training will be available online through Canvas August 5 - September 6. Mentor Training will be provided to new mentors based on administrator recommendation. After checking with potential mentors, please complete the Google Form by Friday, August 30, to add names of mentors you would like to have complete mentor training. We have a limited number of seats. Educators will be added first come, first served. You may add up to three mentors per form. Teachers will get paid $150 stipend for completing the mentor Canvas training.

You can access a list of currently trained mentors on your school’s mentor list shared with you via Google sheets and your school coaching plan. If you need help accessing your mentor list, please contact your district coaching specialist.

Google Form Link

Published on

DATE:  
May 9, 2024

TO:  
Principals
All Certified Special Education Staff

FROM:   
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:   
Year-End Checkout for Special Education

The items listed below need attention as you prepare to close out the 2023-24 school year. Any questions or concerns that arise should be directed to your school’s Teacher Specialist for clarification.

Published on

DATE:  
May 16, 2024

TO:  
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:   
Extended Year for Special Educator Stipend Days 2023-24

The number of days and stipend amount are based upon the educators assigned FTE equivalent. Eligible staff that have days left to work, and did not work all of their allotted days in the fall, are required to complete an online survey to be paid for those days. After you have completed working the days, simply click on the link in the memo to start the survey. Days worked must be full or half days and not a combination of assorted hours and must be worked in your assigned building(s). The days available for you to work are: June 4-7th, 10-14th, and 18th. Please remember that June 3rd is the last contract day and June 17th is a holiday. These days do not count toward Extended Year Days.

It is important to remember: Use the link to submit the days after you have worked. When asked for the approver for your submission do not put your principal or LEA. Please put amanda.hamblin@jordandistrict.org so that the submission can be approved through the Special Education office and be sent to the State Office for payment. If you list your building supervisor as the approver, your request will not be submitted for payment.

See attached memo for additional information.

Published on

DATE: 
May 16, 2024

TO:   
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant

SUBJECT: 
End of Year SafeUT Reminders

Throughout the summer SafeUT tips will continue to be sent through the Dashboard to all individuals assigned. If there are any needed changes to SafeUt settings over the summer please contact Angie Rasmussen or McKinley Withers. Issues and tips received through SafeUT should continue to be addressed throughout the summer.

It is critical that ALL SafeUT tips are “closed” in a timely manner and your schools SafeUt Dashboard is up to date because:

  • When tips are not closed, it appears that the school did not address or respond to the concern.
  • The data is used for funding decisions.
  • SafeUT uses the feedback to improve how tips are distributed which impacts our work.

Use these steps to close SafeUt tips:

  1. Document in the School Assessment area. MUST select at least one option under each category.
    1. Choose a student action taken for the student that was involved in the tip.
    2. If there was a threat claimed in the tip, was it verified?
    3. Click Save Information.
  2. Document the texter information (this is the information for the individual of concern which is not always the tipster).
    1. Select gender and age range.
    2. Click Save Information.
  3. Add a Disposition Note
    1. There must be at least one (1) disposition note entered prior to closing the tip. This could be about who was involved, what happened, and/or how the tip was resolved.
    2. Click Add Note to save.
  4. Close the Tip (click “Close the Tip” in the upper right corner)
    1. A drop box will appear and you choose the best option from the list and then click close.
    2. Once the tip is closed it will be removed from the school list.

Here is a step-by-step information sheet that includes this process with images.

If you have any questions, please feel free to contact Angie Rasmussen at angie.rasmussen@jordandistrict.org

Published on

TO:  
Jordan School District P-Card Holders

FROM:
Kurt A. Prusse, Purchasing Director

This is a reminder that purchases made before the cycle end date of June 6, 2024, will be taken from your 2023-2024 school year budget. Any charges after June 6, 2024, will be taken from your 2024-2025 school year budget. Your reconciliation will be due in the Accounting Office by June 19th. If you can get your reconciliation in sooner than that, the Accounting Department would appreciate it.

As a reminder for all schools and departments, your P-card reconciliation is still due in the Accounting Department by June 19th, regardless of whether you are working or not. Please make sure that you get your reconciliation in on time.

We are also aware that there will be principals, assistant principals, teachers and secretaries, who currently have a P-Card, that will be transferring to different schools in the district or will be retiring or leaving the District. For those of you who will be transferring schools, you will keep your P-Card but we will need the name and address of the new school, your new office phone number, and the default accounting code that will be used at your new location. For those who are retiring or leaving the school district, please call Kris Wishart in the Purchasing Department at (801) 567-8708 and let her know so that she can close your P-Card account.

If you have any questions or concerns, please reach out to Kris Wishart.

Published on

DATE:    
May 13, 2024

TO:  
Middle School Principals

FROM:   
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Director of Transportation
Sula Bearden, Field Trip Coordinator

SUBJECT:  
Lagoon Day – Wednesday, May 29, 2024

 We are looking forward to helping you provide an exciting, successful, and safe experience for your students this year. Following the same procedure as last year, it is okay to load the first bus at your school and let it depart without waiting for the other buses to arrive. As each bus is loaded and a chaperone is on board, please let it depart for Lagoon. Your assistance with this process last year helped alleviate some of the waiting on the bus and congestion at the ticket gates.

Your driver may ask you to verify the condition of the bus before boarding students, then again at Lagoon and when it returns back to the school. This is to ensure nobody or nothing is left on the bus. Please take everything off the bus. It is very likely that you will not be on the same bus at the end of the day.

This year, buses will arrive at Lagoon at approximately 5:00 p.m. For the safety of everyone involved, please ask the individuals you’ve designated as chaperones to report to their assigned school bus loading area at 4:45 p.m. Students will load at 5:00 p.m. All buses will depart by 5:15 p.m.

As a reminder, there will be instructions and signs posted on the north side of Lagoon in the employee area. Look for your school sign, which will be placed on a large cone at the same location where buses unloaded students at Lagoon during the morning drop off. Similar to last year, a hand-held paddle will be issued to a school advisor. When at least 50 students and one advisor are ready to board, they will be the next to board. As students and the advisor are asked to board, the advisor will then pass the paddle to the next advisor.

Published on

DATE:  
May 16, 2024

TO:   
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Michelle Reyes, Truancy/Attendance Prevention Specialist

SUBJECT: 
Memorial Day Attendance Resources and End of the Year Attendance Resources

The end of another school year is rapidly approaching. Thank you for all of your amazing work surrounding attendance this year. We have one final school holiday before we reach the end of the year. Attached is a social media resource to remind families there will be no school on Monday, May 27.

Attendance works, a national non-profit attendance initiative directed by Hedy Chang, suggests some important things we can do now, throughout the summer, and into the fall with the potential to boost attendance (What to do When: At a Glance). Best practices include acknowledging student success, communicating the importance of good attendance through the last weeks of school, reviewing attendance data, and pinpointing chronically absent students in need of extra support for summer learning opportunities and a successful start to school in the fall.

Published on

DATE:
May 16, 2024

TO:
Principals
Assistant Principals

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT: 
Panorama – Wrapping up the current year

What to expect over the summer:
Shortly after the end of the current school year, Panorama will “freeze” the data in the platform to show the final data from the 2023-2024 school year. Our nightly downloads stop a few weeks after the last day of school to account for the data in your SIS being finalized. If you are running school or district professional development over the summer, you’ll be able to review data from 2023-2024 and revise support notes. Please note that the platform does not support summer school sessions and that data will not appear in Student Success.

Best practices to wrap up the current year:
This article on Panorama Academy contains recommendations and guidance for how you and your users can effectively wrap up the 2023-2024 school year.

Back to School:
This article on Panorama Academy will help you prepare for back-to-school in Panorama. On or about August 14th Panorama will begin downloading student data, after that date, rosters will be displayed. At the beginning of the year rosters will change frequently.

Have questions?
Find answers to frequently asked questions related to our process to close out the school year and prepare for the new one here. And of course, you can always reach out to your Panorama team with any additional questions!

As a reminder:
Panorama operates on FERPA. Therefore, students graduating, moving schools, or withdrawing will not be in Panorama in the fall. To ensure that you have all the data you feel like you need it is strongly suggested that you save/print your current years data on or before June 12, 2024.

Resources:

Please note: You will need to log into Panorama in order to access the information linked above.

Please reach out to Travis Hamblin @ travis.hamblin@jordandistrict.org for any training or program needs.

Published on

DATE:  
May 16, 2024

TO:    
All Administrators, Administrative Assistants, and P-card holders

FROM:  
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits
Kurt Prusse, Director of Purchasing

SUBJECT:  
P-Card Descriptions

The Board’s internal audit team recently completed an audit of our p-card system. As a result, there was a recommendation to provide better descriptions within the US Bank system to identify the purpose and content of transactions.

It is requested that descriptions include not only a brief description of the items, but also the purpose. For example, “makeup for dance team” or “custodial cleaning supplies”. As a reminder, these descriptions and any allocations must be made within the US Bank system by the 19th of each month, otherwise US Bank locks the system and will not allow for changes.

This will provide better detail when reviewing reports within Skyward and address the recommendation by the Boards internal audit team. Please provide a copy of this memo to all p-card holders you supervise so they are aware of this request. If you have questions or need assistance, please call Dan Ellis at (801) 567-8389.

Thank you.

Published on

TO:
Elementary Principals

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Amanda Bollinger, Staff Assistant in Teaching & Learning

Admin, please share this information with your teachers.

Many of your teachers are pursuing a STEM endorsement (see our EIP website for a full list of endorsements) USBE WILL REIMBURSE THEM FOR THEIR EDUCATION! This is called the STEM Endorsement Incentive Program (EIP). See the attached flyer and link to our EIP website for more information.

The next round of reimbursement applications is due May 29th, 2024 for teachers who completed STEM courses in Winter 2023/Spring 2024. If you have any questions, please reach out to the content consultant. We would love to talk to you!

Published on

DATE:
May 7, 2024

TO:
Administrators of Locations with Employees Paid with Federal Dollars

FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Natalie Grange, Accounting Administrator

SUBJECT:
Federal Program Work Certification

Federal Regulations require the district to certify the payroll of any employee being paid with federal funds. Accounting identifies employees that meet this federal criteria and prepare certification forms by location. Principals and department heads please review the attached instruction memo and look for your payroll certification email the week of May 6, 2024. Certifications are due Friday, May 24, 2024.

Please review your certification ASAP and contact Natalie Grange if you have any questions or concerns. natalie.grange@jordandistrict.org, ext. 88312