Please remind teachers to complete the middle of year (MOY) Intervention Report. The original due date was February 15th. Please have it completed by February 21st. Reports are in Google Drive and labeled as “19-20 (school name) Intervention Report”. As a reminder, this report is designed to be a tool to be used continuously throughout the year to track and document interventions; however, it must be updated a minimum of three times throughout the year (BOY, MOY, EOY). Please contact Mandy Thurman (ext: 88119) with any questions.
Author: communications
Elementary, Middle and High School Non-Transferred Student Files Retention Schedule – February 2020
DATE:
February 13, 2020
TO:
Principals
Elementary Administrative Assistants
Secondary Registrars
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Elementary, Middle and High School Non-Transferred Student Files Retention Schedule
Schools will periodically have files of students who have attended Jordan School District in grades K-8 and never attend grades 9-12. In the event that a transcript was never created and the student’s cumulative folder was never requested, the student’s cumulative folder then becomes the record to retain permanently as required by law. These records are to be handled as follows (refer to “Cumulative Permanent Records Guidelines” and “Records Retention” in the Planning & Enrollment Manual).
Non-transferred Records (Dead Files):
Non-transferred student cumulative/permanent records of students in grades kindergarten through 8 shall be held in that school until the student’s grade level is advanced to the next school level. (i.e., 6th grade records are sent to the feeder middle school and 9th grade records are sent to the feeder high school each June). Once at the feeder high school the record shall be retained three (3) years after the student would have graduated. At the end of three years these records shall be transferred to the Planning & Student Services Department each year by June 30 and then sent to the State Records Center and retained for 17 years and then transferred to the State Archives permanently.
The following remain in the file:
-
- achievement test scores,
- copies of report cards,
- health records, and
- pertinent information concerning the student
Examples of these files may include:
-
- A student who attended Jordan School District in grades K-8 and never attended a public high school in the State of Utah grades 9-12.
- The death of a student – a certified copy of the cumulative folder should be retained and the family may be given the original if requested.
Please refer to UTREX to make sure the student has not attended a school within the State of Utah before sending the files to Planning & Student Services for retention. If they are active in another school within the State, contact that school and have them officially request the record. If you do not have a UTREX username/password, one may be requested from Information Systems at the principals written (e-mail) request.
Please contact Planning & Enrollment in Student Services at 801-567-8183 with any questions.
Residency Determinations – February 2020
DATE:
February 13, 2020
TO:
Principals and Administrative Assistants
FROM:
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Consultant, Student Services
SUBJECT:
Residency Determinations
Please see attached memo.
Acadience Reading Training for Classroom Aides – Winter 2020
DATE:
Thursday, February 13, 2020
TO:
Elementary Principals
FROM:
Shelley Nordick, Ph. D, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Acadience Reading Training for Classroom Aides – Winter 2020
With the growing importance of progress monitoring students between Acadience Reading benchmark periods, we realize that many schools are utilizing classroom aides to progress monitor students who are Below and Well Below Benchmark. To lighten the burden on schools to provide the necessary test administration training to these classroom aides, the Evaluation, Research & Accountability Department will provide a three-hour hands-on training to school personnel responsible for administering Acadience Reading progress monitoring. While this is not a mandatory training, we encourage schools to send aides that are new to progress monitoring or have never been formally trained.
Classroom aides may attend the training as part of their normal contracted hours. There is no funding to pay them outside of their contracted hours, though schools may use their allotted testing pool hours to cover these extra hours for training. Classroom teachers may also attend the training, but schools will be responsible to cover the cost of a substitute or pay for off-track year-round teachers. It is not recommended that schools use their testing pool hours to cover the cost of training for teachers.
Training participants may register for one of the sessions listed below on JPLS (course #101543):
| Date | Location | Time | Comments |
| Tuesday, Feb. 18 | ASB PDC 101 | 8:00 – 11:00 am | All of the sessions are the same. Participants need attend only one session.
Register on JPLS using course #101543.
Sections are capped at 25 participants. |
| Wednesday, Feb. 19 | ASB PDC 101 | 8:00 – 11:00 am | |
| 12:00 – 3:00 pm | |||
| Thursday, Feb. 20 | ASB PDC 101 | 8:00 – 11:00 am |
Please contact Shannon Johnson (801-567-8873 or shannon.johnson@jordandistrict.org) or Ben Jameson with any questions.
Textbook Transfers 2020
DATE:
February 4, 2020
TO:
Middle and High School Principals and Administrative Assistants
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
Textbook Transfers
This is a reminder that textbook fees need to be transferred out of the activity fee account and into the 9080 textbook account. The Financial Accounting Manual states on page 30:
“Because textbook fees are part of the registration fee, a journal entry must be made to transfer revenue from the activity account (program 2160) to the textbook account (program 9080) by debiting 21 R xxx 2160 1800 999 and crediting 21 R xxx 9080 1805 999 for the amount of the textbook fee times the finalized October 1 enrollment. In May, the accounting department will generate a memo to indicate the total dollar amount of textbook fees to be sent to the district by multiplying the textbook fee by the October 1 enrollment count. For convenience purposes, this amount is offset by fee waivers to be reimbursed by the district. Typically, the school will issue a check to the district for the net amount of these items. Any remaining balance (positive or negative) should be moved to the general account (program 2000).”
Also, attached are instructions to issue a check for the textbook fees when the billing statements are sent out in May. If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Research Project – cHIE-Based Shared-Care Collaborative Pediatrict Patient Summary
DATE:
Thursday, February 13, 2020
TO:
Elementary School Principals
FROM:
Shelley Nordick, Ph. D., Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Research Project
The Research Review Committee has reviewed a research project in which your school has been asked to participate.
Project Title: cHIE-Based Shared-Care Collaborative Pediatrict Patient Summary
Applicant: Teresa Taft, University of Utah Department of Biomedical Informatics & Pediatrics
The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.
The project will involve focus group discussions involving school personnel filling diverse roles (i.e., principal, nurse, psychologist, counselor, teacher, etc.).
Thank you for your assistance.
5th Grade Maturation Procedures – Spring 2020
The new 5th grade maturation program has brought with it new practices that encourage students to seek out answers to their sensitive questions by asking parents or other trusted adult family members. Along with the new videos and permission forms, we also recommend a new procedure for introducing the video. Before starting the video, a statement should be made pertaining to how questions will be handled. Students should be informed that they may find they have questions after viewing the video, and should reach out to a parent or other trusted adult family member to seek answers to their questions.
Schools may still invite their school nurse to attend, and the school nurse can introduce the video if needed, but will not take student questions. Again, the parent is the best person for a child to go to with questions.
The two 30-minute videos (one for boys and one for girls) and the permission forms can be found at this link: http://pe.jordandistrict.org/healthandwellness/.
Interpreting Services for Parent-Teacher Conferences – Elementary
Parent Teacher Conferences are fast approaching, and many of you will find your school in need of one or more interpreters in order to serve the needs of your parents. Mirsa Joosten is happy to find an interpreter in each language you need, but this can be extremely difficult when there is not sufficient time for her to make arrangements. For this reason, we ask you to please contact Mirsa to request your interpreter at least three weeks in advance. Mirsa can be reached at 801-567-8314 or mirsa.joosten@jordandistrict.org.
Jordan Parent University – Teens, Opioids & Vaping – February 18, 2020
Administrators: Please post in your school and building. Send the attached flyer out in a Skylert to your community and to each School Community Council member. All parents are invited to attend.
Jordan Parent University
Teens, Opioids & Vaping
Tuesday, February 18, 2020
7:00 – 8:00 p.m.
Mountain Ridge High | 14100 S Sentinel Ridge Blvd | Herriman
Free and open to the public!
Middle School Parent Teacher Conference Report – Spring 2020
Middle School Principals:
Please return the attached form to Nadine Page (nadine.page@jordandistrict.org) within two weeks after your conference dates.
High School Parent Teacher Conference Report – Spring 2020
Please return the attached form to Marilyn Smith in the High School Area Office within two weeks of holding conferences.
Save-the-Date – Mandatory Assistant Principal Meetings: March, April, May and June
Each assistant principal is expected to attend one session each month. March, April, and May will have two times available to choose from. There will be one meeting in June for all assistant principals and lunch will be provided. More information to come.
March 19, 2020 - Mountain Ridge High School
8:00 - 10:30 a.m.
1:00 - 3:30 p.m.
April 21, 2020 - JATC-S
1:00 - 3:30 p.m.
April 23, 2020 - JATC-S
8:00 - 10:30 a.m.
May 12, 2020 - JATC-S
8:00 - 10:30 a.m.
May 14, 2020 - JATC-S
1:00 - 3:30 p.m.
June 23, 2020 - JATC-S
10:00 - 1:00 p.m.
Important Payroll Dates for February 2020
Please see document below for important dates and reminders.
Appeals Reminder February 19, 2020
All Appeal Hearing packets for February 19, 2020 must be into Mary Ann by 4:00 p.m. on Friday, February 14th since there is no school on Monday. Please remember to call Mary Ann (88187) whenever you are planning to bring a hearing to the District Appeal Hearing to review the situation ahead of time. Thank you!
Student Enrollment for January 2020
DATE:
February 4, 2020
TO:
All Principals
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant of Planning and Enrollment
Scott Festin, Consultant of Planning and Enrollment
SUBJECT:
Student Enrollment for January 2020
Please see document below.
Secondary 2019-20 Stakeholder Survey Preparation and Preview Links
DATE:
Thursday, February 6, 2020
TO:
Middle and High School Principals
FROM:
Shelley Nordick, Ph.D, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2019-20 Stakeholder Survey Preparation and Preview Links
Jordan School District will be administering its own student, parent, and faculty/staff stakeholder survey this year to students in grades 1-12. The survey window opens Monday, February 10, 2020, and closes Friday, April 3, 2020, to accommodate parent conferences and year-round tracks. In November, principals were sent a list of licensed educators at your school and were asked to submit any changes to that list. Those verified and updated lists have now been added to the stakeholder survey. If schools have hired licensed faculty since November 2019, please contact the Evaluation, Research & Accountability Department as soon as possible so that we can update your school’s surveys.
To prepare for, and conduct, the 2019-20 student, parent, and faculty/staff stakeholder survey, please make sure the following activities are completed for each of the school climate surveys:
Student Survey
After the survey window opens, students will receive an email from the district with a link inviting them to participate in the stakeholder survey. Schools should provide time during the school day for students to take the survey. Principals may consider designating a homeroom class as the time that students take the stakeholder survey.
Faculty/Staff Survey
After the survey window opens, individual licensed faculty and classified staff will receive an email from the district with a link inviting them to participate in the stakeholder survey. Principals may consider notifying teacher and staff that such an email will be forthcoming.
Parent Survey
After the survey window opens, parents will receive an email from the district with a link inviting them to participate in the stakeholder survey. No further action by principals is necessary.
Elementary 2019-20 Stakeholder Survey Preparation
DATE:
Thursday, February 6, 2020
TO:
Elementary Principals
FROM:
Shelley Nordick, Ph.D, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2019-20 Stakeholder Survey Preparation
Jordan School District will be administering its own student, parent, and faculty/staff stakeholder survey this year to students in grades 1-12. The survey window opens Monday, February 10, 2020, and closes Friday, April 3, 2020, to accommodate parent conferences and year-round tracks. In November, principals were sent a list of licensed educators at your school and were asked to submit any changes to that list. Those verified and updated lists have now been added to the stakeholder survey. If schools have hired licensed faculty since November 2019, please contact the Evaluation, Research & Accountability as soon as possible so that we can update your school’s surveys.
To prepare for, and administer, the 2019-20 student, parent, and faculty/staff stakeholder survey, please make sure the following activities are completed for each of the stakeholder surveys:
Student Survey
- Before students take the survey, a link to the student survey needs to be placed on the computers in your computer lab(s) and/or Chromebooks. The link will be sent to your school techs.
- Schedule dates and times within the survey window for students in grades 1-6 to take the survey under supervision in the computer lab(s) at your school. The surveys are short and should take 5-10 minutes to complete.
Faculty/Staff Survey
After the survey window opens, individual licensed faculty and classified staff will receive an email from the district with a link inviting them to participate in the stakeholder survey. Principals may consider notifying teachers and staff that such an email will be forthcoming.
Parent Survey
After the survey window opens, parents will receive an email from the district with a link inviting them to participate in the stakeholder survey. No further action by principals is necessary.
Please direct any questions or concerns to the stakeholder survey coordinator, Holly Allen, at holly.allen@jordandistrict.org (801-567-8115).
Safety Share – Machine Guarding – February 2020
Please see document below.
Early & Late Enrollment Permits for 2020-21
DATE:
February 5, 2020
TO:
Principals
Administrative Assistants
Secondary Attendance Assistants
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Planning and Enrollment Consultant
SUBJECT:
Early & Late Enrollment Permits
The window for the school choice Early Enrollment Period closes on Friday, February 21, 2020. The law requires that parent(s)/guardian(s) receive written notice from the school by April 3, 2020. The results e-mails sent to parents(s)/guardian(s) after records have been placed on the waitlist or seated list serves as that written notice. Schools will need to ensure that communication with parent(s)/guardian(s) has occurred for each permit request.
Beginning February 21, 2020, the Late Enrollment Period begins. The late enrollment period is for applications submitted before Dec. 1 or after the third (3rd) Friday in February for the following year, or a permit request for the current school year. (See “Open Enrollment / School Choice Permits” in the online Planning and Student Services Manual.)
Any permit submitted during the late enrollment period must be processed and prepared for import by the school; however, Board priorities do not need to be verified. These permits will be placed at the bottom of the waitlist currently in PowerSchool when processed. The permit waitlist in PowerSchool will be used throughout the school year to grant permit requests and seat students at the school. Permits may be re-ordered on the waitlist according to the late enrollment requirements (see See “Open Enrollment / School Choice Permits”).
Permits for the current (2019-20) school year can still be submitted in Skyward by parent(s)/ guardian(s), and schools must make decisions and provide notification within two weeks of the permit submission. These permits should still be processed and waitlisted or seated as appropriate. However, after the January 1 pre-enroll, approved permits are no longer automatically sent to Skyward. Schools will need to manually enter these 2019-20 permits into Skyward. Because the pre-enroll has already occurred, these permits should be entered using the “History” screen of the “Previous Reason Code” section of the “School Path”.
Please contact Student Services at 801-567-8183 with questions.
Utah NAME Conference – February 22, 2020
Annual Conference
February 22, 2020
8:30 AM - 4:00 PM
Utah Valley University: Clarke Building
800 W University Parkway, Orem
Registration fee of $55 covers a light breakfast, lunch, and conference materials.
See flyer below for details. Click HERE to go directly to the registration page.
