TO:
All Schools and Departments
FROM:
Kurt Prusse, Director of Purchasing
Handling Vendor Quotes That Need Signatures
When ordering furniture, software, or renewals, some vendors might ask for a signature on their quote to confirm details or terms before processing your order. Some vendors are treating quotes as their terms and conditions and/or as approval to move forward which can cause double ordering.
To help ensure all agreements align with District terms and conditions and that your Purchase Orders (POs) are approved smoothly, please use the following quick process:
- Review & Initial: Have your school administrator review the quote and initial next to the signature line to confirm the details are correct.
- Attach in Skyward: Attach that initialed quote directly to your PO Requisition in Skyward Qmlativ before sending anything back to the vendor.
- We’ll Handle the Rest: Once we receive your requisition, the Purchasing team will secure the official authorized signatures and finalize your PO.
This simple workflow keeps your orders on track and protects the District from unauthorized purchases and unfavorable terms.
Thank you so much for your help with this! If you have any questions or need assistance getting quotes from vendors, please reach out—we’re always happy to help.