TO:
All Principals
All Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Nancy Bolduc, Administrative Assistant
The following instructions are to help you in compiling the timesheets that will be coming to you from your licensed personnel. The complete list of instructions is attached to this JAM.
PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS
Principals and administrative assistants have 11 assignments:
1. Assign a designated person to oversee this program. Add their name to the google sheet.
2. Make sure the plans are turned in on or before September 30, 2026.
3. All plans must be logged (with the date received), by the designated person, no later than Oct. 30, 2026 on the provided google sheet.
4. Provide time for eligible staff to complete the plan.
5. Gather and track the timesheets as licensed employees complete them.
6. Make sure teachers follow through.
7. Add the actual number of hours the employee worked, (up to a maximum of 32 hours, which is determined by the FTE of the employee for work that is not already compensated, e.g. contract time or other paid time) after you receive the timesheet.
8. Verify that all employees that are eligible have turned in their timesheet on or before April 9, 2027.
9. If an employee works at multiple sites, the school listed as the check location is to track the timesheet for that employee.
10. If an employee changes locations during the school year, the designated person for the new location must collect the timesheet and log it by the April 9th deadline.
11. Keep the plans and timesheets on file at your location for auditing purposes.
Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before September 30, 2026.
Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.
A google doc (school name – Educator Directed 32 Hours 2026-27) will be shared to each individual school to be used in tracking the plan as well as the timesheet. Please use this original google doc to track the hours. Do not create your own form.
● Administrative assistants, or other designated person will add:
- the school location
- names of the employees
- employee ID (six digit #)
- FTE of the employee (the awarded amount is determined by the FTE of the employee; 1 FTE = 32 hours, .5 FTE = 16 hours)
- ***the items above will be prefilled. Please double check to make sure all employees are listed correctly for your school
- date that you received the plan
- finally, the date when you have received the timesheet and the hours to be paid (once you have received the final hours worked).
Thank you for your help in making sure all eligible employees receive the correct pay.
