TO:
High School Administrators
Middle School Administrators
FROM:
April Gaydosh, Administrator of Human Resources
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools
This memo outlines the required process for administering extra period stipends within the Jordan School District for the 2026-2027 school year. To ensure operational efficiency and policy compliance, all administrators must adhere to the following procedures and documentation standards:
Process Details:
1. Pre-Approval Requirement:
○ Before offering any extra period stipends, administrators must obtain pre-approval from their Administrator of Schools. This step is crucial to ensure alignment with district policies and resource allocation.
2. Completion of Required Documentation:
○ Once pre-approval is obtained, both the educator and the school administrator must complete the attached "Extra Period Stipend Agreement" form.
○ A copy of the signed agreement must be retained at the school location for the entire academic year.
3. Enrollment Dashboard Update:
○ The approved stipend must be recorded in the Enrollment Dashboard. This ensures transparency and accurate tracking of stipends across the district.
4. Submission for HR Processing:
○ After the agreement is signed, the school is responsible for submitting the Extra Period Stipend form to Human Resources through Qmlativ.
○ This submission will be processed in Qmlativ, ensuring the stipend's inclusion in the educator's monthly payroll.
5. Monthly Dashboard Reflection:
○ Once the form is processed through HR, the FTE will be reflected on both the Enrollment Dashboard and HR Dashboard each month that the educator receives the additional stipend.
Important Reminders:
● The stipend is contingent upon factors such as student enrollment, budget constraints, and scheduling needs and may be revoked if necessary.
● All requests for extra-period stipends must be documented and processed according to the guidelines outlined herein.
● “Class” is defined as an assigned instructional period in which graded instruction is provided to students by the teacher of record. Only periods meeting this definition qualify for extended day. Positions that do not serve as the teacher of record for a class period, including but not limited to counselors, instructional coaches, teacher specialists, athletic directors and other non-classroom roles, are not eligible for extended day periods.
Attachments:
● Extra Period Stipend Agreement Form
Thank you for your attention to these important updates and for your continued commitment to supporting our educators.