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Month: May 2018

Published on

DATE: 
May 9, 2018

TO: 
All Principals, Administrative Assistants, and Custodians

FROM: 
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
Dave Rostrom, Director of Facilities Services
Sandi Abplanalp, Facility Systems Coordinator

SUBJECT:    
Summer Card Access Scheduling

With the end of the school year rapidly approaching, the need to re-evaluate current access levels of your staff may be necessary.  Employees with 24/7 access will remain the same, however, access may need to be altered for your teachers, staff and sweepers.  Please be aware that if teachers retain their current access levels during summer months their badge will allow them access into the building regardless of whether or not the building has been disarmed.  If your sweepers will be working days, let Sandi Abplanalp know what hours they are authorized to have access.

Please note that District Maintenance workers and District delivery drivers’ access will remain the same (7:00 am-5:00 pm). Please contact Sandi and let her know what days the building will be closed so their access can be removed.

Time zones assigned to the doors will be removed after the last bell on the last day of school. If you want your main door left open or have summer programs running during the summer months, contact Sandi to adjust the schedule.   You will be receiving a report which includes a list of employees with access to your building and their access times and passes.  If you have employees that will not be returning in the fall, please collect their badges as part of their final check out and return them to Sandi in the Facilities Services Department.  If an employee is transferring, email Sandi their names and new locations as soon as possible so she can assign them to their new location.  Please account for all of the lockout/unlock cards, portable passes, recess passes, office passes, elevator passes and substitute passes that are listed in this report.

Please be aware that employees with extended building access will revert back to regular access when the school year ends (with the exception of the head administrative assistants and custodians) and a new Building/Card Access-Administrator Authorization form will need to be submitted when the new school year begins.  Please call Sandi with any questions or concerns.

Sandi Abplanalp
Jordan School District
Facility Systems Coordinator
801-567-8616
sandi.abplanalp@jordandistrict.org

Cc: 
Jordan School District Cabinet Members

Published on

DATE:
April 9, 2018

TO:
School Principal and Lunch Manager

FROM:
Scott Thomas, Administrator, Auxiliary Services
Jana Cruz, Director of Nutrition Services

SUBJECT:
Records to be kept for the school lunch program

The records below are necessary to be kept on file.

2014-15 Skyward:  Daily Activity and Monthly Payment Totals Report

2015-16 Skyward:  Daily Activity and Monthly Payment Totals Report

2016-17 Skyward:  Daily Activity and Monthly Payment Totals Report

2017-18 Skyward:  Daily Activity and Monthly Payment Totals Report

We certify that the above records for this year and the preceding three years are on file in the school where they will be accessible for review by the District, State and Federal officials involved in the school lunch program of the Jordan School District.

School Name ___________________________________________________________________

Principal's Signature_______________________________              Date_________________

Manager's Signature_______________________________              Date_________________

Please return to the Nutrition Services Department by:
Traditional Schools – June 1, 2018
Year Round Schools – July 3, 2018

Published on

Date:  
May 2, 2018

To: 
Elementary, Middle, and High School Principals and Administrative Assistants

From: 
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits
Jason Mott, Accountant/Internal Auditor

Subject: 
Check Phishing Scam

It has recently come to our attention that there may be an information phishing scam occurring within the District. The scam consists of schools receiving a donation check with no information regarding who donated the funds. Schools are then encouraged to set up an account to view the donors and set up an ACH service for future donations.

These checks are from YourCause, LLC and claim to be for a Wells Fargo Community Support Campaign. If you have received any of these checks:

  1. Please do not cash them as they will return unpayable
  2. Do not create an account or sign up for ACH with this group
  3. Please send these checks into Accounting

As a reminder, never give any of your personal information, bank information, or passwords to anyone. No one from the District should ask for your password to log into any of the District systems. School bank information should never be given out to set up ACH payment or receipt transactions.

If you have questions or need assistance, please call Dan Ellis at (801) 567-8389.

Thank you.

Published on

DATE:
April 30, 2018

TO: 
High School Principals and Counselors

FROM:  
C. Brad Sorensen, Administrator of Schools
Holly Bell, Secondary Counseling Specialist
Sharon Jensen, Principal, Valley High School

SUBJECT: 
Critical Dates Regarding 24-credit Diploma through Valley High School

Counselors and students planning to graduate with a 24-credit diploma from Valley High School need to be aware of the following date/deadlines:

May 14, 2018 
Names of all students planning to graduate with a 24-credit diploma must be submitted to Sharon Jensen, Principal of Valley High School.

All students who are planning to walk at Valley High School’s graduation ceremony need to contact Jostens at 1-800-JOSTENS immediately to order the Valley High School cap and gown package.  If they have previously ordered from their boundary school, Jostens will help them with the cancellation and reorder of Valley High School colors.

May 21, 2018
Deadline for official transfer of student to Valley High School.
All transfer students must have credits complete and transcripts reviewed by their boundary school before transfer is submitted.  Valley High School registrar will complete all transfers on May 21st.

May 23, 2018 
All students who are planning to walk during the Valley High School Graduation Ceremony must attend one of the following meetings at Valley High:
12:30 p.m.                               4:00 p.m.
Each meeting will be approximately one hour.  Students will not be allowed to walk with fellow graduates if they do not attend one of these meetings.  Caps and gowns will be distributed at the end of this mandatory meeting.

May 30, 2018 
Valley High School Graduation Ceremony 2:00 p.m.
Salt Lake Community College
Lifetime Activities Center (4600 S. Redwood Rd, Taylorsville)

May 31, 2018  
Students who do not wish to attend the graduation ceremony may pick up their diploma at Valley High School.

Please make note of these important dates and ensure they are communicated to students who are planning to use this option.

*Attached are instructions and the application for a 24-credit diploma through Valley High School.

 

Published on

DATE:     
Thursday, May 3, 2018

TO:  
All Principals

FROM:   
John Larsen, Business Administrator
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability
Michael Heaps, Director of Information Systems

SUBJECT:
AAPPL Testing Issue using Chromebooks

We are finding that the connection to the LTI AAPPL server using Chromebooks isn’t stable enough to support voice recording during the AAPPL speaking test without removing some of the network filtering. To test with fewer filtering restrictions requires that a special Google account and login be created. Since these special logins allow students access they wouldn’t normally have, the responsibility of schools and teachers to maintain network security and safety for students will be heightened.

What this means for schools and teachers is that students using a Chromebook will need to be logged in with xxxlang@my.jordandistrict.org (where xxx is the school number) whenever an AAPPL test is being administered on a Chromebook. We do NOT want the user name and password for xxxlang@my.jordandistrict.org to be given to students. Otherwise, students would have access to certain websites that would normally be blocked. This means that the teachers will have to log into that account for every Chromebook that a student will use to complete an AAPPL test.

We ask that principals speak with their dual language immersion and foreign language teachers about this issue and request that they log into the xxxlang@my.jordandistrict.org account themselves rather than having students log in.

For the future, the IS department is working on a more permanent and secure solution.

Please contact Ben Jameson in Evaluation, Research & Accountability at 801-567-8243 or ben.jameson@jordandistrict.org or Michael Heaps in Information Systems at 801-567-8271 or Michael.heaps@jordandistrict.org with any questions or concerns.

Published on

DATE:
Thursday, May 3, 2018

TO:
Elementary Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
KEEP Administration within the Mandated Window

This is just a reminder that, as with all state-mandated tests, the Kindergarten Entry and Exit Profile (KEEP) has a window in which teachers may administer the test to their students.  The end-of-year window to administer the KEEP, set by USBE, is four weeks before the end of school.  Thus, the following windows will apply to traditional and year-round elementary schools for KEEP administration:

  • Traditional KEEP Window: Monday, May 7 – Friday, June 1, 2018
  • Year-Round KEEP Window – A Track: Monday, May 14 – Friday, June 7, 2018
  • Year-Round KEEP Window – B, C, and D Tracks: Tuesday, June 5 – Tuesday, July 3, 2018

In addition, June 15, 2018, is the deadline for traditional elementary schools to input their KEEP data onto the Data Gateway.  June 30, 2018, is the deadline for year-round schools to input their data onto the Data Gateway.

We ask that principals please remind their kindergarten teachers of these testing window and data entry dates.

If you have any questions or concerns, please contact Ben Jameson in Evaluation, Research & Accountability at 801-567-8243 or ben.jameson@jordandistrict.org or Becky Gerber at 801-567-8087 or becky.gerber@jordandistrict.org.

Published on

Governor’s Declaration

Governor Gary R. Herbert has declared May 3, 2018 as “Utah Prevention Day!” A copy of the Governor’s Declaration is included in this packet. Feel free to copy it and post it in your classrooms, office and halls.

Please see packet below for more information.

 

Published on

Insurance open enrollment will begin June 1 and continue through July 31. Enrollment information is available online on the insurance web page. Posters were sent to each location, please post in prominent locations for your employees. Copies are attached for you regarding dates and times of meetings.

Published on

DATE:
April 28, 2018

TO:    
Principals
All Certified Special Education Staff

FROM:      
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:  
End of Year SCRAM Detail Report

We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.

Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:

  • Check that all students served in your program are listed on the report.
  • Check that names, SCRAM entry dates, exit dates (if applicable), disability codes, environment codes, regular percents and service patterns are correct. Be sure to identify the provider of each service listed.
  • Be sure that entry and exit dates reflect all days that the student received services.  If there is a gap in service dates, we lose days of membership, which directly impacts funding.
  • Students who will continue in the same school (advance from grade to grade) or who will move to Kindergarten, 7th or 10th grade in their boundary school will automatically roll-over for the start of the new school year. It is not necessary to submit an exit SCRAM for these students.
  • Current self-contained support class (cluster) students should have been rolled forward to the school they have been assigned to attend. It is not necessary to submit an exit SCRAM for these students (permit codes were entered by the placement specialist/special education department).
  • Students who will continue past the 12th grade, (i.e. students going on to South Valley and/or Kauri Sue Hamilton School) the school registrar must flag the student as a “Retained Senior” in the Graduation/Diploma status field. An exit scram does not need to be submitted for these students.
  • An exit SCRAM must be submitted for any student that has or will age-out or graduate and will not be returning at the beginning of the next school year.
  • Be sure to use the appropriate exit codes and dates for any student who has exited the school during the school year. If they are not exited appropriately, we will lose days of membership, which directly impacts funding. Note that the SCRAM exit date and the school exit date must be the same date.
  • Remember that any changes must be documented on the IEP in Goalview prior to changing the SCRAM document. If there are any changes to SCRAM information, submit an updated / corrected SCRAM / IEP Services document no later than the date listed below.
  • Please take note of the date that the report was printed (top right corner) and be aware that if scram documents were sent after the print date, they will not appear on the report, but sending multiple duplicate copies is not necessary and slows the entry process.
  • Note that changes made directly on the printout report without a SCRAM / IEP service document will not be accepted as it leads to data entry confusion and may result in the student’s file being out of compliance. All SCRAM printouts and SCRAM / IEP Services document changes must be received in the Special Education Office no later than the end of the day on the following dates:

Traditional School Deadline:  Monday, May 21, 2018
Year-Round School Deadline:  Friday, June 1, 2018

Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information.  Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the original report before returning it to the Special Education Department.

Submit any SCRAM changes and/or corrections AND the signed current report(s) to Amanda Hamblin through District mail at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.

If you have questions, please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.

**************************

Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!

 

Published on

DATE:  
April 17, 2018

TO:    
School Psychologists

FROM: 
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance

SUBJECT: 
May School Psychologists’ Meeting

A school psychologists’ meeting has been scheduled for Friday, May 4, 2018, from 12:00 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). We will begin with an end-of-the-year potluck luncheon. Sheila Crowell, Ph.D., a professor in the Psychology Department at the University of Utah, will provide us with a presentation on Suicide Prevention and Intervention for Teens.

Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals