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Published on

DATE:
Thursday, August 6, 2026

TO:
All Middle and High School Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Assessment, Research and Accountability

SUBJECT:
Secondary Fall Assessment Updates

The Utah Aspire Plus summative assessment will no longer be administered beginning with the 2026-27 school year. Students in grades 9-10 will take the RISE summative assessment instead. In addition, 11th and 12th grade students enrolled in a RISE-tested course will also participate in the RISE assessment.

For school accountability report cards as well as TSI/ATSI/CSI designations, 11th and 12th graders will not be counted.

This document outlines the courses that will participate in RISE testing. If schools have students enrolled in ELA, math or science courses that are not listed on this document, they will not take the RISE.

This document produced by USBE provides a brief overview of the testing timeline for grades 9-12. It is important to note the following:

  • RISE will be administered to any 9-12th grade student in a RISE-tested course beginning in the spring of 2027.
  • Scores for ELA and science will be released in the fall of 2027.
  • Scores for Secondary Math 1 and 2 will be released upon completion of the test.
  • RISE for Secondary Math 3 will be administered in the spring of 2028, pending approval of the new math core by the Utah State Board of Education. 
  • ELA and Secondary Math 1 and 2 RISE benchmarks will be available in January 2027. There is no timeline yet for RISE benchmarks in science or Secondary Math 3.

RISE will continue to be administered to students in 7-8th grades as has been done in the past.

For questions about these changes, please contact Ben Jameson in Assessment, Research & Accountability.

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Published on

DATE:
Thursday, August 6, 2026

TO:
Elementary School Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Assessment, Research and Accountability

SUBJECT:
Elementary Fall Assessment Updates

Acadience Math

The state’s contract with Acadience Learning for the Acadience Math assessment expired on June 30, 2026. During the 2026 Legislative session, the Legislature chose not to allocate funding for the new Acadience Math contract, which would have begun on July 1, 2026. As a result, the Utah State Board of Education chose to suspend the requirement to administer Acadience Math to students in kindergarten through 3rd grade. Thus, for the 2026-27 school year, Jordan School District will not have access in ALO to administer Acadience Math benchmarks or progress monitoring. An early numeracy assessment is still required by law, pending Legislative appropriation. It is likely that there will be a state-mandated early numeracy assessment at some point after the 2026-27 school year.

Acadience Reading

The state’s contract with Acadience Learning for Acadience Reading is separate from their contract for Acadience Math. Thus, the state requirement to administer the Acadience Reading benchmarks in K-3 and the district requirement to administer the benchmarks in grades 4-6 remain in effect.

School administrators should have already received their Acadience Reading testing dates for the 2026-27 school year. Administrators may have noticed that there are separate testing dates for K-1 students and grades 2-3 students for some schools. The logistics for this change in testing will be addressed in the August principal meeting. Administrators may refer to this slide deck for more information.

This change in testing schedule comes as a result of some pilot testing done during the 2025-26 school year in which 23 schools participated. The results from the pilot were successful. For more information about the outcome data, please see this infographic.

For questions about any of these changes, please contact Ben Jameson in Assessment, Research & Accountability.

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Published on

DATE:
August 6, 2026

TO:
All Administrators

From:
Cody Curtis, Administrator of Schools
Brad Sorensen, Administrator of Schools
Lisa Robinson, Administrator of Schools
Odette Desmaris, Administrator of Schools
Meredith McPhail, Administrator of Schools
Becky Gerber, Administrator of Schools
Steffany Ellsworth, Assistant Director Support Services

SUBJECT:
Updated Chromebook User Agreement with Standardized Fine Schedule

Please be advised that the district has updated the Chromebook User Agreement to establish a standardized, transparent fine schedule across all schools in the district, ensuring equity and consistency for all students and families. 

These standardized fines are strictly intended as a deterrent against student neglect, vandalism, and accidental or intentional damage. They are not designed as a cost-recovery mechanism to recoup the true expenses of repairs, parts, labor, or device replacement. The goal of this updated Chromebook User Agreement is to encourage student accountability and foster responsible care for district property. 

Effective immediately, all schools will utilize the following four-tiered fine structure when assessing damage, loss, or misuse:

Fine Level Amount Examples
Part Replacement Fine $10 Missing/damaged asset tag, charging cord replacement, or laptop sleeve replacement
Minor Repair Fine $20 Replacement of individual keys, bezel replacement, excessive cleaning, or sticker/adhesive removal
Major Repair Fine $45 Screen replacement, full keyboard replacement, top/bottom outer cover replacement
Device Replacement Fine $250 Non-Touch

$300 Touchscreen

 Unrepairable device, complete destruction, lost device, or failure to return device

The updated Chromebook User Agreement has been added to the district registration materials, as well as shared with your building IT tech. It remains the discretion of the school administration as to when to assess fines, based on individual circumstances.

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TO:
Directors, Administrators, Administrative Assistants

FROM:
Ami Shah, Compliance Officer

Workplace Accommodations under the Americans with Disabilities Act

If you believe you need a workplace accommodation because of a physical or mental impairment, please contact the compliance office to begin the interactive accommodation process. The compliance office will work with you to explain the process, discuss your request, and determine whether any supporting documentation is needed.

Please direct these requests and related questions to:

Ami Shah
Compliance Officer
Email: ADArequest@jordandistrict.org or ami.shah@jordandistirct.org
Phone: 801-567-8172

Please see the attached flyer for additional information. We encourage you to share the flyer with any employee who reasonably indicates they may need workplace assistance for a medical reason or otherwise requests assistance securing an ADA accommodation. 

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Published on

TO:
All Administrators
 All Administrative Assistants

FROM:
April Gaydosh, Administrator of HR
Brittany Bauer, HR Administrator, Data and Operations

 SUBJECT:
New Frontline Volunteer Application Process

Beginning with the 2026–27 school year,  Jordan School District will transition to a new online volunteer application process through Frontline. This new process replaces the current paper application and will streamline volunteer approvals for both schools and Human Resources.

What's Changing?

Volunteers will now complete their application online through Frontline each school year. During the application, volunteers will:

  • Complete the annual volunteer application. Tutorial / Flyer
  • Select the school(s) where they would like to volunteer.
  • Submit the application electronically.

After submission, the school will review the application and determine whether the volunteer will have:

  • Supervised Access – The volunteer will always be supervised by a district employee.
  • Unsupervised Access – The volunteer may be alone with students or supervise students without a district employee present.

School Responsibilities

Administrative Assistants or Administrators will:

  • Review volunteer applications in Frontline. (TUTORIAL)
  • Send Custody of Child Survey to employer (if applicable).
  • Determine whether the volunteer requires supervised or unsupervised access.
  • Move the application to the appropriate pipeline stage.

If unsupervised access is selected, Human Resources will ensure the volunteer:

  • Completes the Code of Conduct training.
  • Electronically signs the Code of Conduct acknowledgment.
  • Completes fingerprinting if a background check is required.

Human Resources Responsibilities

Human Resources will:

  • Verify existing background check status.
  • Notify volunteers if fingerprinting is required.
  • Process fingerprint results.
  • Notify both the volunteer and the school when the volunteer has been approved.

Benefits of the New Process

This new process will:

  • Eliminate paper volunteer applications.
  • Reduce unnecessary fingerprinting appointments.
  • Reduce duplicate background checks.
  • Improve communication between schools and human resources.
  • Allow volunteers to apply from a phone, tablet, or computer.
  • Allow parents to volunteer at multiple schools with one annual application.
  • Provide schools with real-time visibility of volunteer status through Frontline.

Annual Application Requirement

All volunteers must complete a new volunteer application each school year, even if they volunteered previously. This ensures volunteer information, school preferences, and district acknowledgments remain current.

School Volunteer Flyer

Questions

If you have questions regarding the new volunteer process, please contact Human Resources:

Phone: 801-567-8150
Email: backgrounds@jordandistrict.org

Thank you for your support as we implement this improved process. We appreciate your partnership in providing a safe and efficient volunteer experience for our students, families, and schools.

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Published on

TO:
All Administrators
 All Administrative Assistants

FROM:
April Gaydosh, Administrator of HR
Brittany Bauer, HR Administrator, Data and Operations

 SUBJECT:
Rotation Class Substitute Funding – 2026-27 School Year

The Jordan School District Board of Education has approved funding to provide substitute coverage for rotation class absences during the 2026-27 school year.

The purpose of this funding is to help preserve scheduled collaboration time for classroom teachers. When the employee assigned to teach a rotation class is absent, schools should request a substitute to cover the rotation class rather than canceling or skipping it. This allows classroom teachers to continue participating in their scheduled collaboration time while ensuring students continue to receive their rotation instruction. 

Each elementary school has been allocated 16 substitute days for rotation class coverage during the 2026-27 school year.

How a School Requests a Rotation Class Substitute

When the employee assigned to a rotation class is absent:

  1. In Frontline, the school admin assistant will select Absences and choose Create Vacancy.
  2. Select Elementary Rotations Teacher as the vacancy.
  3. Use 0050 as the accounting code.
  4. In the Notes to Substitute field, indicate which rotation class and the name of the employee the substitute will be covering.  Ex: STEM - Joe Green, Theatre - Jane Brown, PE - Karen Blue.

Detailed instructions are included in the attached tutorial.

Important Reminders

  • The allocated substitute days are intended only for absences in elementary rotation classes.
  • These days should be used to maintain the rotation schedule and protect classroom teachers' scheduled collaboration time.
  • Schools are responsible for monitoring their allocation throughout the school year.
  • Human Resources will monitor districtwide usage and communicate any additional guidance as needed.

Thank you for your partnership in implementing this new process. We appreciate your efforts to preserve teacher collaboration time while ensuring students continue to receive consistent instruction during rotation classes.

For questions, please contact the Human Resources Substitute Office at 801-567-8219.

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TO:
All Administrators

FROM:
David Bowman, Assistant Director of Systems and Security

The district-wide student YouTube block will be put in place, discontinuing direct student access to YouTube from their Chromebooks beginning August 18, 2026. This change applies only to student accounts.

Teachers will continue to have access to YouTube and may use instructional video content with students through MyVideoSpot. MyVideoSpot allows teachers to import videos from YouTube and other sources, create custom video links, remove advertisements, and select specific start and end points for classroom use. These videos can then be easily shared with students through Canvas, Nearpod, Google Slides, and other instructional tools.

Training and support resources are available through the Innovative Coaching team.

To access additional training information, please see the JAM below:

https://jam.jordandistrict.org/2025/11/20/myvideospot-for-student-youtube-access/

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Published on

TO:
All Administrators

FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Natalie Grange, Accounting Administrator

The 2026-2027 School allocations have been provided for your review. See the attached file for allocations, your carryover balances, and estimated headcounts. A detailed breakout of the in lieu budget showing the breakout between 165, PD meals 638, and staff rewards 639 is included on the last page.

School allocations will be updated in November after the October 1 headcounts are finalized by the State. Budgets will not be adjusted for the virtual schools.

Budget transfers can be submitted, using the attached form, to Natalie.Grange@jordandistrict.org.

If you have questions please contact Natalie Grange at 88312 or at Natalie.Grange@jordandistrict.org.

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TO:
Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Brandee Bergum, Secondary ELA and Library/Media Consultant, Teaching & Learning

To maintain high standards and consistency across our school library programs, we have scheduled four essential training sessions for the 2026-27 school year.

Attendance & Logistics:

  • Expectation: Both elementary library assistants from each school are expected to attend
  • Scheduling: These sessions should be included within the assistants’ standard 17-hour weekly work schedule

  • Timing: Except for the first meeting in August, all sessions will take place on Fridays

Meeting Schedule 2026-27

  • August 18, 2026: ASB Auditorium, 9:00-11:00
  • October 16, 2026: Viridian Center, 8:30-10:30
  • January 8, 2027: JLC Quad, 8:30-10:30

  • April 23, 2027: Location TBD, 8:30-10:30

Please ensure this information is shared with your school’s elementary media assistants. For any additional details or clarification, feel free to contact Brandee Bergum at 801-567-8152. Thank you for your continued support of our library media programs.

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TO:
Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Brandee Bergum, Secondary ELA and Library Media Consultant, Teaching & Learning

As part of our ongoing effort to enhance library services and support the District's goals, guidelines for the work of elementary library assistants are provided below. They are designed to ensure a consistent and effective library experience for all students and staff across our district.

The primary responsibility of elementary school media assistants is administering the school library. The entire 17-hour weekly allocation is typically needed for this. As a result, additional duties outside the library should generally not be assigned.

Please adhere to the following guidelines:

  • Please consult with the library media assistants as you plan the master schedule and assign class library times for the school year
  • The schedule should include adequate time for assistants to prepare for classes of varying grade levels and complete tasks such as shelving books
  • An open checkout time for students to independently come into the library to exchange books should be provided
  • To ensure adequate supervision, please avoid combining classes for assigned library times
  • Library assistants should be provided three overlapping hours each week to collaboratively plan and work on book promotions, displays, curriculum scheduling, lessons, and district projects
  • Assistants should be given at least one week at the beginning of the school year to prepare the library for class visits. Two weeks are needed for shelving, cleaning, inventories, and record maintenance to prepare the library for closure at the end of the school year

If assistants work beyond 17 hours per week, the additional time must be pre-approved by the principal and funded using school-based budgets.

Assistants scheduled to work over five hours in a single day are entitled to a 30-minute duty-free lunch break, which is not counted as part of the 17-hour paid schedule.

Four training meetings are held each year. Please work with your school’s assistants to make arrangements so both can attend each two-hour meeting.

Please contact Brandee Bergum at 801-567-8152 if you have any questions about these guidelines.

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Published on

TO:
Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Brandee Bergum - Secondary ELA Consultant, Teaching & Learning

The first submission deadline for this year’s Secondary Literature Selection meetings is September 2, 2026. Any full length novel that a teacher would like to use in the classroom must be on the district’s approved list. Teachers may send submissions to the attention of Brandee Bergum in Teaching and Learning. Submission directions and forms can be found here: Secondary Literature Selection Process Our secondary approved lists can be found here: JSD Approved Literature Lists

Lit. Selection Dates 2026-27

Book Submission Deadline Middle School Meetings High School Meetings
Wednesday, Sept. 3, 2025 Tuesday, Oct. 28, 2025 Wednesday, Oct. 29, 2025
Wednesday, Oct. 29, 2025 Tuesday, Jan. 6, 2026 Wednesday, Jan. 7, 2026
Wednesday, Jan. 7, 2026 Tuesday, March 3, 2026 Wednesday, March 4, 2026
Wednesday, March 4, 2026 Tuesday, April 28, 2026 Wednesday, April 29, 2026
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Published on

DATE:
August 6, 2026

TO:
All Principals, Jordan School District
Administrative Assistants

FROM:
Michael Anderson, Associate Superintendent
Jordan District Nurses

SUBJECT:
CPR/First Aid/AED Certification

Jordan School District requires that at least 3 full-time employees in each building be certified in CPR, First Aid, and AED. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be certified in CPR/First Aid/AED. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid/AED certified staff members by all main phone lines where calls for emergency help may originate. 

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $32.00 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course if funds are available by following the appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2-hour skills check session with our district nurses. To sign up for a skill check, you will need to register at Jordan Digital Learning under CPR Alert Course. All skill checks must be completed within 90 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Shannel Hooper will share a Google Sheet with each school principal and administrative assistant to complete, print, and post in your buildings. Once completed, check the red box. Physical copies do not need to be sent to the district office. Please complete the shared CPR/First Aid/AED certification sheet by November 13, 2026.

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TO:
All Administrators

FROM:
Michael Anderson, Associate Superintendent
Michael Heaps, Director Information Systems

Due to recent changes in state law, schools are now required to post a notice regarding Jordan School District Policy AA445 - Student Information Network Acceptable Use Policy in a conspicuous location within each school.

To ensure compliance with this requirement, please post the attached flyer in a prominent, publicly visible location in your school as soon as possible.

Thank you for your prompt attention to this requirement and for helping ensure the District remains in compliance with state law.

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TO:
All Administrators

FROM:
Jordan School District Cabinet Members

The Administrative Leadership Conference is scheduled for Tuesday, August 4, 2026, and Thursday, August 6, 2026, at West Hills Middle School, 8270 S Grizzly Way (5400 W) in West Jordan. Parking is limited on the school property, so you may want to carpool with other administrators from your building.

On Tuesday, Salt Lake Sweetery will be serving breakfast from 7:30 to 8:00 in the school cafeteria. The conference begins promptly at 8:00, so arrive early to give yourself plenty of time to enjoy a fantastic meal. A beverage service will also be provided.

You will receive an email reminder for the courses you've signed up for, as well as an invitation to join the "JSD Administrator PD" Canvas course. Please accept the course invitation before the workshop classes begin, if you haven’t already done so. This is the same course we used last year at Principal and AP meetings.

Most of the workshops will require a laptop or tablet. Be prepared and make sure your device is fully charged! There won’t be a lot of options for charging devices in the classrooms. Check out the attached map to see where meetings and workshops are being held.

Remember to scan the QR code to check in for the conference and for each workshop you attend. This is how you’ll earn licensure points and add entries to the prize drawing. We’re excited to see you all there!

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TO:
Principals
Administrative Assistants

FROM:
Odette Desmarais, Administrator of Schools
Meredith Doleac, Administrator of Schools
Becky Gerber, Administrator of Schools
Lisa Robinson, Administrator of Schools

Parking Lot Duty Guidelines for Elementary Schools 2026-27 

Elementary Principals: 

Through the 2018-19 negotiations process, the Board allocated funds to pay each elementary teacher $400 for parking lot duty each year. The following are additional details and clarifications for the implementation of this payment. 

  • Although parking lot duty requirements vary from school to school, the payment is the same districtwide. 
  • Administrators are encouraged to reduce parking lot duty for teachers as much as possible while still maintaining necessary coverage. 
  • All full-time K-6 licensed educators districtwide who are responsible for parking lot duty are eligible for the $400 stipend. Half-time educators are eligible for a $200 stipend.
  • Kindergarten teachers are eligible for an additional $200 stipend (negotiations 2026-27).
  • All elementary school Special Education cluster teachers and Preschool teachers are eligible for an $800 stipend. 
  • Licensed educators (psychologists, BTS teachers, etc.) who have not been assigned parking lot duty in the past may choose to participate and be paid a stipend, but should not be required to do so. 
  • Administrators and classified staff are not eligible for a stipend. 
  • The stipend will be paid out on April paychecks. 
  • Teachers are required to complete parking lot duty unless they coordinate with the principal to give their assignment and stipend to another willing teacher. 
  • Teachers can take on as many parking lot duty assignments (and stipends) from other teachers as will fit in the calendar. 
  • Teachers can only give up their parking lot duty assignment and stipend or accept an additional assignment and stipend in coordination with the principal. 
  • Teachers can only give up or accept an entire assignment and an entire stipend.
  • Principals should adjust the parking lot duty schedule as necessary to allow as many teachers to take on as many extra assignments as needed. 
  • Special Education cluster teachers and Preschool teachers cannot give up their parking lot duty assignment. 
  • Stipends for parking lot duty are included in retirement pay calculations. 

A Google Sheet will be shared with elementary administrative assistants and principals. Please complete the payroll sheet by March 25, 2027, so that teachers can be paid the stipend on their April 25th check. The elementary AOS administrative assistant will verify the payroll sheet and 

submit it to payroll. Please list each educator in your building, and beside each name indicate the dollar amount ($0, $200, $400, $600, or increments of $400, or $800) the teacher should be paid. 

The budget code for Parking Lot Stipends is 10 E XXX 0050 1024 131 

Please contact your Administrator of Schools with any questions.

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Published on

DATE:
 Thursday, July 30, 2026

TO:
Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant of Digital Teaching & Learning

SUBJECT:
Fall 2026 Access Your Mentor List & Mentor Training Registration by Admin Invite

FALL Mentor List Updates and Mentor Contract

As the year ramps up, we know you may want to begin preparing your school’s mentor assignments for this year. To access your school’s mentor spreadsheet, please go to the Mentor Hub. If you have issues opening your list, please reach out to Tricia Ricks at patricia.ricks@jordandistrict.org.  

The mentor contract is available for you to print for your educators to sign. Administrators need to keep these contracts on file for up to three years for evidence of mentoring during an educators provisional time. Access the mentor contract at this link.

FALL Mentor Training: Enrollment Now Open

FALL Mentor Training will be available online via Canvas from August 3 to September 7 at midnight. This training is specifically for new mentors recommended by their administrators.

Stipend: Teachers will receive a $150 stipend upon successful completion of the Canvas course.

Important Requirements

Before submitting the Google Form for a potential mentor, please confirm:

  • The mentor has not previously completed this training.
  • The mentor has agreed to participate and complete the requirements.

Registration Details

Please complete the Google Form for each mentor you wish to enroll.

  • Availability: Seats are limited and filled on a first-come, first-served basis.
  • Deadline: This form will close on August 7 at 3:00 PM.
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Published on

DATE:
July 31, 2026

TO:
School Administrative Assistants

FROM:
Scott M. Thomas, Administrator of Auxiliary Services
Paul Bergera, Director of Transportation
Stephanie Erickson, Special Education Route Coordinator

SUBJECT:
Busing Requests for Sibling Riders

It is a pleasure for us to provide safe, reliable and efficient transportation for our students. As we embark on a successful launch of the 2026-27 school year, we at transportation are preparing our routes to accommodate changes throughout the district for special education transportation.  

Attached is the 2026-27 Special Education Busing Request form for sibling riders, which is used for all sibling riders and must be renewed each year.  We ask you to please provide assistance to parents by helping them understand that the school principal’s signature is needed prior to the form either being sent to Stephanie Erickson at stephanie.erickson@jordandistrict.org or by opting to send a hard copy to Stephanie through district mail. In addition, parents and teachers need to be aware that sibling riders approved to ride a special education bus are required to be dismissed from class ten minutes prior to the last bell of the day, which is when our special education students are released from class in order to load the bus.

Copies of the individual bus route complete with student stop locations and estimated stop times are provided to our bus drivers for each special need student attending your school. Therefore, if a sibling rider is on a bus, the driver has appropriate information either prior to the first day of school or as we receive completed and approved forms throughout the school year. A bus list is then provided to the special education teachers at your school. 

As student information changes throughout the year, an updated list will also be provided to the special education teachers.

Thank you for your support. We look forward to a great school year together!

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TO:
All Administrators

FROM:
Michelle Love-Day, Director of Language and Culture Services

We are excited for our annual Fall Family Fair on Monday, Aug. 31 from 4 - 7 p.m. at the Viridian Event Center in West Jordan. All Jordan District students and their families are invited to come celebrate back to school with us and become familiar with the District and the Community.

Come out with your family, enjoy snacks from the food trucks, win prizes, and get to know the district community.

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TO:
All Administrators
 All Administrative Assistants

FROM:
April Gaydosh, Administrator of HR
Brittany Bauer, HR Administrator, Data and Operations

 SUBJECT:
Rotation Class Substitute Funding – 2026-27 School Year

The Jordan School District Board of Education has approved funding to provide substitute coverage for rotation class absences during the 2026-27 school year.

The purpose of this funding is to help preserve scheduled collaboration time for classroom teachers. When the employee assigned to teach a rotation class is absent, schools should request a substitute to cover the rotation class rather than canceling or skipping it. This allows classroom teachers to continue participating in their scheduled collaboration time while ensuring students continue to receive their rotation instruction. 

Each elementary school has been allocated 16 substitute days for rotation class coverage during the 2026-27 school year.

How a School Requests a Rotation Class Substitute

When the employee assigned to a rotation class is absent:

  1. In Frontline, the school admin assistant will select Absences and choose Create Vacancy.
  2. Select Elementary Rotations Teacher as the vacancy.
  3. Use 0050 as the accounting code.
  4. In the Notes to Substitute field, indicate which rotation class and the name of the employee the substitute will be covering.  Ex: STEM - Joe Green, Theatre - Jane Brown, PE - Karen Blue.

Detailed instructions are included in the attached tutorial.

Important Reminders

  • The allocated substitute days are intended only for absences in elementary rotation classes.
  • These days should be used to maintain the rotation schedule and protect classroom teachers' scheduled collaboration time.
  • Schools are responsible for monitoring their allocation throughout the school year.
  • Human Resources will monitor districtwide usage and communicate any additional guidance as needed.

Thank you for your partnership in implementing this new process. We appreciate your efforts to preserve teacher collaboration time while ensuring students continue to receive consistent instruction during rotation classes.

For questions, please contact the Human Resources Substitute Office at 801-567-8219.

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TO:
All Principals
All Administrative Assistants

FROM:
Michael Anderson, Associate Superintendent
Nancy Bolduc, Administrative Assistant

The following instructions are to help you in compiling the timesheets that will be coming to you from your licensed personnel. The complete list of instructions is attached to this JAM.

PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS
Principals and administrative assistants have 11 assignments:
1. Assign a designated person to oversee this program. Add their name to the google sheet.
2. Make sure the plans are turned in on or before September 30, 2026.
3. All plans must be logged (with the date received), by the designated person, no later than Oct. 30, 2026 on the provided google sheet.
4. Provide time for eligible staff to complete the plan.
5. Gather and track the timesheets as licensed employees complete them.
6. Make sure teachers follow through.
7. Add the actual number of hours the employee worked, (up to a maximum of 32 hours, which is determined by the FTE of the employee for work that is not already compensated, e.g. contract time or other paid time) after you receive the timesheet.
8. Verify that all employees that are eligible have turned in their timesheet on or before April 9, 2027.
9. If an employee works at multiple sites, the school listed as the check location is to track the timesheet for that employee.
10. If an employee changes locations during the school year, the designated person for the new location must collect the timesheet and log it by the April 9th deadline.
11. Keep the plans and timesheets on file at your location for auditing purposes.

Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before September 30, 2026.

Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.

A google doc (school name – Educator Directed 32 Hours 2026-27) will be shared to each individual school to be used in tracking the plan as well as the timesheet. Please use this original google doc to track the hours. Do not create your own form.

● Administrative assistants, or other designated person will add:

  • the school location
  • names of the employees
  • employee ID (six digit #)
  • FTE of the employee (the awarded amount is determined by the FTE of the employee; 1 FTE = 32 hours, .5 FTE = 16 hours)
  • ***the items above will be prefilled. Please double check to make sure all employees are listed correctly for your school
  • date that you received the plan
  • finally, the date when you have received the timesheet and the hours to be paid (once you have received the final hours worked).

Thank you for your help in making sure all eligible employees receive the correct pay.

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