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Principals and Administrative Assistants:

Final 2015-2016 immunization reporting is right around the corner.  As we look forward to the 2016-2017 school year, we would like to remind you that all schools are supposed to be in compliance with the Utah State Immunization Guidelines before school starts.

Many schools have allotted extra secretary hours (pool hours) in August to allow more time to achieve compliance.  Compliance really does lead to service for students. Discuss with your peers how they are achieving immunization compliance, or call the Nursing Services Department (Educational Support) for help. See attached list of nurses and their assignments.

We appreciate all of your hard work in ensuring immunization compliance for the 2016-2017 school year.  Please don’t hesitate to call your school nurse for any questions or concerns.

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DATE:   
March 16, 2016

TO:  
Building Administrators

FROM:
Scott Thomas, Administrator
Paul Bergera, Staff Assistant
Ron Boshard, Risk Management Coordinator

SUBJECT:
Great Utah Shake Out

At 10:15 a.m. on April 21, 2016, hundreds of thousands of Utahns will “Drop, Cover, and Hold On” in the Great Utah Shake Out.

All schools are encouraged to participate in this drill or hold an earthquake drill in the month of April. Please take this opportunity to incorporate emergency preparedness in classroom lessons and teach proper ways to protect yourself during an earthquake.  The drill will help us to be prepared for a catastrophe disaster in our area.

We encourage all schools to register at www.ShakeOut.org/Utah. After you register your school, please click on the “Resources” tab; here you will find a Shakeout Drill Manual for K-12 schools. This 17 page manual will provide you great information for your schools exercise.

Please review Incident Command procedures relevant to earthquake drills.

Please plan and prepare to take part in this statewide earthquake response exercise.

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DATE:
March 15, 2016

TO:
All School Principals
All School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:
Quarterly School Financial Report for January, February and March 2016

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by April 22, 2016.

Please include:

  • The signed attached memo to Accounting
  • A copy of your January, February and March 2016 Reconciliation Worksheets
  • A copy of your January, February and March 2016 Bank Statements
  • A copy of your January, February and March 2016 Skyward Balance Sheets
  • A copy of your January, February and March Outstanding Check Reports
  • Screen shot(s) of your March 31, 2016 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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DATE: 
March 15, 2016

TO:
All School Principals
All School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT: 
Tickets for Lagoon Activities

We recently received a notice from the Utah State Tax Commission requiring the payment of sales tax on most Lagoon park ticket purchases. As you prepare for your Lagoon trips this year, there are two options for paying sales tax. First, request sales tax be included in your invoice. Second, have students pay for the tickets at the box office upon arriving at the park.

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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Due:

Anticipated Staffing Needs

  • Due in HR Friday, March 18, 2016 (form attached and found on AdminOnly under "Hiring Packet and Forms").

Reduction in Staff (RIS)

  • Due to your Administrator of Schools on or before April 5, 2016.
  • RIS form is found on AdminOnly under "Hiring Packet and Forms".
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In the Real World, your students may not need to know what animal is on the Great Seal of the United States, but they may need to know why that animal is significant and what it stands for.  That’s where Depth of Knowledge comes in.

Depth of Knowledge (DOK) assures that your course and your assessments have rigor - and that your students gain lasting understanding. This three-hour course will teach the basics of Depth of Knowledge and give you the tools to make your curriculum more rigorous.

See attachment for more information.

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The Alternative Language Services Department is providing training for all office staff who work with EL students. The training will cover the identification process and procedures along with how they can help support EL students in the schools. This will not only help schools provide support, but will help keep schools in compliance. All office staff can register on JPLS for a session that is convenient for them. The training dates and times are:

Date                      Time                    Place                                                      JPLS
4/5/2016             9:30-11:00           ASB Computer Lab Room 112          Course #101034, Section #114391
4/6/2016             1:00-2:30             ASB Computer Lab Room 112          Course #101034, Section #114392
4/14/2016           9:30-11:00           ASB Computer Lab Room 112          Course #101034, Section #114393

See attached flyer.

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No, you aren’t an English teacher, but there are standards of Literacy for all technical subjects, and your students need to be literate in the content of your course.

Join us for some relevant and targeted professional development to help your students learn to read and write your subject.  Participants will be guided through subject-specific reading, writing and presenting strategies to strengthen learning in your content area.

This training, part of the CTE goals this year, is highly recommended for all secondary CTE teachers.

See flyer for details.

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Frustrated by Masteryconnect? Think it won’t work for you and your Language Arts classroom? Been there. Done that.

Come learn tips and tricks from two secondary teachers who have been in the trenches and dug through the mire to figure out how to use Masteryconnect. In this class we aren’t reinventing the wheel. We will be going over how to take assignments you already have created/use/and love and format them for easy entry into Masteryconnect.

See flyer for details.

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There has been some confusion regarding due dates for JPAS evaluations.  To help clear this up here are the due dates for summative (full) and formative (interim) evaluations.

All summative (full) JPAS evaluations are due by March 31st to the JES office.  All formative (interim) evaluations must be completed on JPLS by May 13th.

Please contact the JES office if you have any questions. Thank you.

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DATE:
March 7, 2016

TO:  
School Psychologists

FROM: 
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance

SUBJECT:
March School Psychologists’ Meeting

A school psychologists’ meeting has been scheduled for Thursday, March 17, 2016, from 12:30 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). Melisa Genaux, Jordan School District autism specialist, and Brian King, Jordan School District behavior specialist, will provide us with continued training on the Tough Kid book Chapter 6. Please remember to read Chapter 6 before coming to this meeting. You will also be asked to share the strategies in Chapter 5 that you implemented in your school(s).

Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:       Principals

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Due to Spring Break, please turn in Portable Worksheets to your Administrator of Schools by Wednesday, March 23rd.

Principals:

See the guidelines and worksheet below for Portable Classroom Requests and Usage. The worksheet is due on or before March 23, 2016 to your Administrator of Schools.

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