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Published on

DATE:   
April 11, 2018

TO: 
All Middle School Principals
All Middle School Assistant Principals

FROM:
Herb Jensen, Director of Transportation
Sula Bearden, Coordinator
Kittisack Soumpholphakdy, Field Trip office

SUBJECT: 
LAGOON DAY THURSDAY, May 31, 2018

We are looking forward to helping you provide an exciting, successful, and safe experience for your students this year. Following the same procedure as last year, it is okay to load the first bus at your school and let it depart without waiting for the other buses. As each bus is loaded and a chaperone is on board, please let it depart for Lagoon. Your help with this last year helped alleviate some of the waiting on the bus and congestion at the ticket gates.

Please remind your teachers and staff only 9th graders from your school and adult chaperones may ride the bus. Children of chaperones are not allowed to ride the bus. Per Policy (AA416D-14)

This year the park will close at 5:00 p.m.  The buses will be taking the students home at the same time as last year, which will be 5:00 p.m. For the safety of everyone, please have those persons you have designated as chaperones report to their assigned school bus loading area at 4:45 p.m. The students will load at 5:00 p.m. All buses will be gone by 5:15 p.m. As a reminder, there will be instructions and signs posted on the South side of the roller coaster at Lagoon for the afternoon return to school.

The map and instructions are to be used by your staff traveling to Lagoon and will help keep a safe environment for the students on this special day. Please feel free to make any copies you need of the map and the instructions for your staff to use that day.

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Published on

DATE:
April 10, 2018

TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:
Special Education Support Class Instructional Assistants for 2018-19

Please see attached memo and forms.

 

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Published on

DATE:
April 10, 2018

TO: 
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:    
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT: 
Special Education Resource Instructional Assistants for 2018-19

Please see attached memo and forms.

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Published on

DATE:
April 9, 2018

TO: 
Principals and District Administrators

FROM: 
Dr. Anthony Godfrey, Associate Superintendent of Schools

SUBJECT:  
Stipend for Department Chairs and Team Leaders

Stipends for Department Chairs and Team Leaders will be paid in May.

  • Elementary Schools may pay $300 for 8 Team Leaders.
  • Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
  • High Schools may pay $500 for 16 Department Chairs or Team Leaders.

A multiple time sheet roster should be submitted to the Payroll Department by May 2, 2018. All Department Chairs or Team Leaders will be paid out of the same program number from which their salary is paid. Each roster should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”

Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools. If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.

Budget Code

10  xxx  xxxx  2216  131

10  xxx  7551  2216  131  (Special Education)

 

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Published on

DATE:   
April 4, 2018

TO: 
Principals
Administrative Assistants

FROM:  
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services

SUBJECT:   
Permanent Records – Transfer Processes and Procedures

Year-End Permanent Record Transfers:
Permanent records for students leaving the school (either a boundary change or 6th and 9th grade advancement) need to be delivered in person to the appropriate school by the sending schools staff. Records need to be delivered on or before:

Traditional Schools:   June 8, 2018

Year-Round schools:  July 6, 2018

The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by two (2) alphabetized lists which includes the name of the sending school and receiving school. Computer lists or PDM’s may be used. Dead files should be provided to receiving schools separately in their own box.

General Permanent Record Transfer Procedures (District policy AS61):

  • A parent release is not required when transferring student records from one school to another.
  • Any school receiving a written request to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of the request for a military child’s records, unless the record has been flagged as a “Missing child,” in which case the copy may not be forwarded and the requested school shall notify the police department.
  • Transfer the ORIGINAL records for students in grades K through 8.
  • A CERTIFIED COPY of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School District. The ORIGINAL RECORDS and a copy of the health record of students in grades 9 through 12 shall be archived at the Jordan District high school.
  • Maintain a record of the date the record transfer request was received and the date and school where the record was sent.
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Published on

DATE:   
April 4, 2018

TO:  
Principals
High School Registrars

FROM:   
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT:  
Transfer of K-8 Student Files for Retention at the State Records Center and for Permanent Archives

Please see memo below.

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Published on

DATE:  
April 10, 2018

TO: 
Principals
Administrative Assistants

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT:  
End of the Year Procedures

The following is a friendly reminder about the end-of-year reports, tasks and due dates required by Planning & Student Services for traditional elementary, middle, high and special schools (TRAD) as well as year-round elementary schools (YRE). All forms may be found on the Planning & Services website: http://planning.jordandistrict.org/forms/.

Records Retentions and Accelerations

  1. A form for each Individual Retention or Acceleration should be completed and sent to your Administrator of Schools at the time is processed at your school.
  2. Record each acceleration or retention on Skyward at year’s end.
  3. Complete Report of Retentions & Non-graduating Seniors and Report of Acceleration & Early Graduates Form•

DATE DUE:
TRAD.             JUNE 1, 2018
YRE.                JUNE 29, 2018

 

Report of Student Deaths•

DATE DUE:
TRAD.            JUNE 15, 2018
YRE.               JUNE 29, 2018

 

Fourth Quarter Reports
Check membership report carefully for entry and exit date errors. Make corrections on Skyward and notify Planning & Student Services when complete. Do not send a copy. (See the required reports list in the Planning and Student Services Manual) 

DATE DUE:
TRAD.             JUNE 1, 2018
YRE.                JUNE 29, 2018

 

School’s End-of-Year PDM
Run the School’s end-of-year PDM and retain at school permanently. (Do not send a copy to Planning & Student Services) 

DATE DUE:
TRAD.             JUNE 1, 2018
YRE.               JUNE 29, 2018

 

Permanent Record Retention
Permanent records for students leaving the school (boundary change or 6th and 9th grade advancement, where applicable) are delivered in person to the appropriate school by the staff of the sending school. The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by TWO (2) alphabetized lists, which need to include the name of the sending school and the receiving school. Computer lists, PDM’s and the Skyward Students Not Returning report may be used. Dead files should be sent to the receiving school in a separate box. 

DATE DUE:
TRAD             JUNE 8, 2018
YRE                JULY 6, 2018

 

2018-19 FTE Staffing Worksheet
Using the appropriate worksheet for your school (Trad. Elem, MTS Elem, Title I Elem, MTS/Title I Elem, Middle, or High) enter the amount of 0050 FTE you have or will have hired by the first day of school. Please do NOT include any teachers hired using alternate funding (BTS, Land Trust, etc.) – only those teachers funded by 0050 (whole or part of their contract) should be entered. Title I schools will enter the teachers funded (whole or part) by Title I funds in the appropriate cells. The schools FTE version 2.0 must be entered in the appropriate box(es) for the worksheet to calculate correctly. You do not need to enter any enrollment at this point. However, it is encouraged that you use these sheets throughout the year to accurately account and track your FTE and enrollment. The FTE Staffing Worksheet is not required for any Special School. For any questions about the FTE Staffing Worksheet please contact Travis directly at 801.567.8251.

DATE DUE:
TRAD             JUNE 15, 2018
YRE                JUNE 29, 2018

 

Thank you and please direct any questions to Carmen (801.567.8183) in Planning and Student Services.

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Attached is a Conference Overview for the Special Education Summer Conference on August 3, 2018. Please share this information with your licensed special education staff members. Registration information is included on the flyer as well as a general overview of the classes being offered. Registration prior to May 25, 2018 would be appreciated to get a general count. All administrators are invited to attend as well. Several administrative sessions will be provided. This is an optional professional learning opportunity and stipends for full attendance will be provided to special education staff.

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Utah Retirement Systems will be available for one-on-one retirement planning sessions at the West Jordan Middle School, Main Conference Room on Wednesday, May 2, 2018.  See the instructions below to register for an appointment.  Counseling sessions are available at other locations that are also listed on the URS website.

  1. Go to www.urs.org.
  2. Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
  3. Click on the Education Tab.
  4. Click on “Individual Retirement Planning Sessions”.
  5. Find the session that works best for you.  Select the session to reserve your appointment.
  6. Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).
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Published on

DATE:  
April 11, 2018

TO:  
Principals and Attendance Secretaries

FROM: 
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services

SUBJECT: 
ENTERING ENROLLMENT IN SKYWARD FOR THE LAST SIX (6) DAYS OF THE SCHOOL YEAR

Please see attached memo.

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Reading Endorsement: In partnership with Utah Valley University, Jordan District is pleased to announce a reading endorsement program beginning in June. This program requires a 2-year commitment and is open to elementary and secondary teachers in all content areas. Courses will be co-taught by reading endorsed Jordan District elementary and secondary teachers. See attached schedule for more information.

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Published on

DATE: 
April 4, 2018

TO: 
All School Principals
All School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant / Internal Auditor

SUBJECT: 
Quarterly School Financial Report for January, February and March 2018

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by April 20, 2018.

Please include:

  • The signed attached memo to Accounting
  • A copy of your January, February, and March 2018 Reconciliation Worksheets
  • A copy of your January, February, and March 2018 Bank Statements
  • A copy of your January, February, and March 2018 Skyward Balance Sheets
  • A copy of your January, February, and March 2018 Outstanding Check Reports
  • Screen shot(s) of your March 31, 2018 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools

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On Thursday, April 12, Dr. Tim Westerberg, will provide a presentation regarding standards-based grading procedures. This will be a repeat presentation for elementary principals who were not able to attend on Monday, February 5. The meeting will be held at the ASB Auditorium from 8:30 – 12:00pm.

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Principals: Please forward the attached flyer to teachers who may be interested in this opportunity.

Brigham Young University School Leadership Program
Aspiring Principals Academy
Learn the Principles of being a Principal

Apply by June 15, 2018 at: education.byu.edu/edlf/aspiring_principals.html

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Debrief Meeting After an Emergency/Incident/Drill

After an emergency, incident, or drill, school safety committees/Incident Command Teams are encouraged to hold a debrief meeting. This provides an opportunity to reflect on what went well, what didn't go well, and to develop plans for improvement. A Google Form has been created to aid schools in documenting debrief meetings.

The Report of Debrief Meeting Emergency/Incident/Drill form can be found on the Google Drive.

  • Once on the Drive, select Shared with Me,

ASB - Website Docs and Forms

Safety/Security

Reports/Forms/Documents

Here is a link:

https://docs.google.com/forms/d/e/1FAIpQLSeOZst4gAN-NudTCkJMfnE7N9wvMyZqKi0zDSJEWBbAsvKqZg/viewform

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