Jordan Administrative Memos

DATE: 
September 2, 2025

TO:  
All Administrators

FROM: 
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Director of Transportation
Kitt Soumpholphakdy, Field Trips Coordinator

SUBJECT: 
Transportation Activity/Field Trip Fee Schedule 2025-26

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As you make plans for your school’s or department’s field/activity trips this year, please refer to the revised Transportation Activity/Field Trip Fee Schedule 2025-26, which can be found at Jordan Auxiliary Services - Field Trips and will become effective on September 15, 2025.

The Field Trip Office is committed to maintaining fees that reflect current personnel and fuel costs while still providing affordable trips to schools and departments.

If you have any questions, please feel free to contact Kitt at 801-567-8851, Mike at 801-567-8809 or Michele at 801-567-8804.

DATE:   
September 4, 2025

TO:  
Administrators

FROM:  
Bonnie Brennan, Insurance Services
Brandon Conti, Risk Manager

SUBJECT:    
Reporting Injuries and Incidents

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Jordan School District has methods for reporting incidents and injuries. The procedures have not changed, however, as we get ready to start a new school year it is a great time for a reminder/refresher on reporting. It is imperative that significant incidents are reported as quickly as possible, within 24-hours or by the next business day. All incidents, injuries and accidents need to be properly documented, to include photos, video when available and police reports when appropriate. Our priorities are life safety, incident stabilization and property preservation.

911: Always call 911 for all life threatening and severe injuries, incidents, accidents, threats, thefts and vandalism.

JSD 24-hr. Alarm Response (801) 567-8865: It is important to call this number in order to notify key administrators and personnel to expedite support, maintenance and repairs, etc. Alarm Response should always be called prior to conducting a fire drill and in the case of: power outages, floods, natural gas leaks, phone and utility disruption and alarm malfunctions.

Student and Staff Injuries/Accidents Reporting: Call 911 when necessary. Notify JSD Insurance Services and/or Risk Management. Student injuries must be reported using the REDCap online system. Staff injuries need to be reported to the main office at your school or location and you must complete and submit the First Report of Injury form to Insurance. Forms can be located here: Jordan Insurance Services

Asset Essentials Work Order Reporting: Incidents of damage, theft and vandalism should be entered/reported into the Asset Essentials Work Order system for documentation, to begin the repair process and assist with insurance claims. For assistance with using Asset Essentials system, contact Facility Services at: (801) 567-8862.

Thank you,

Bonnie Brennan, Director of Insurance Services
Brandon Conti, Risk Management Coordinator

TO:
All Administrators

FROM:
Scott Thomas, Administrator of Auxiliary Services
Brandon Conti, Risk Management Coordinator

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Asbestos is a mineral fiber that was used in many building materials. It is well-known that asbestos is linked to diseases such as asbestosis, lung cancer, mesothelioma, and digestive system cancers. See the flyer below for all the details.

DATE:     
August 28, 2025

TO:   
All Administrators
All Administrative Assistants

FROM: 
Steffany Ellsworth, Support Services Manager, Information Systems

SUBJECT:   
ParentSquare Transitioning to 10-Digit Number for Text Messaging

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ParentSquare text messages will start to be sent from 10-digit phone numbers instead of the standard 5-digit short code, beginning August 21. This will change text messages from a single text thread to multiple threads organized by conversation and school, making it easier for parents and guardians to save contacts and organize conversations by providing distinct numbers for different types of messages. Direct messages, classroom posts, and school-wide posts will transition to 10-digit numbers with local area codes. Digests, district posts, and alerts will be unaffected.

You can find a sample communication post to send to parents and more detailed information in our help article.

TO:
Administrators

FROM:
Michelle Love-Day, Director of Language and Culture Services

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The Language & Culture Services team is excited to announce a training on ways to conduct proper home visits. Principals, assistant principals, faculty, or staff are invited to attend. Teachers, please get permission from your principal before signing up. The team wants to ensure families are connected to school and the community. Research shows that home visits are effective ways to get parents active in our schools. Come to this half day training to learn more skills for effective communication.

• Sept. 3, 2025 | ASB Auditorium
• Morning Session 8 a.m. - 12 p.m. or Afternoon Session 12:30 - 4:30 p.m.
• Trainer: Dr. Michael Gary from Concentric Educational Solutions

Contact Toni Brown for more information.

• Register for Fall 2025 Home Visit Training

TO:
Administrators
Teachers, Staff, and JSD community

FROM:
Michelle Love-Day, Director of Language and Culture Services

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• Annual Fall Family Fair 2025 Flyers (English & Español)

DATE:  
August 28, 2025

TO:  
All Administrators
School Counselors
School Social Workers
School Psychologists

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Child Abuse/Neglect Reporting Process

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Utah Code 62A-4a-403 requires any individual with suspicion that a child is being abused or neglected to report their suspicion to the appropriate authorities. District policy AS70 – Child Abuse-Neglect Reporting by School Personnel further clarifies that employees should make an initial report of their suspicions to their principal/administrator (or designee). The principal/administrator (or designee) and employee should together make contact with the Division of Child and Family Services (DCFS) and/or local law enforcement to report the suspicion.

If an oral report is made to DCFS via telephone call, there is no longer a need to also send a paper copy of the form to DCFS (note: DCFS has recently introduced an online reporting form; however, school employees are still required by DCFS to make their reports via phone call).

Administrators and employees should understand that reports made in good faith are immune from civil or criminal liability. Additionally, the responsibility for proving or verifying the suspicion lies with DCFS and law enforcement; if there is a question about whether or not an incident or situation should be reported, it should be reported.

USBE Board Rule R277-401-3(1) also requires employees to cooperate with investigations relating to charges of child abuse and neglect, to make no contact with the parents or legal guardians being questioned by DCFS or law enforcement about possible child abuse, and to maintain appropriate confidentiality. If a parent contacts a school employee with questions about if their child was interviewed by or reported to DCFS, the parent should be directed to contact DCFS. School employees may not provide additional information.

The process for reporting and documenting suspicions of child abuse and neglect should be as follows (see Policy AS70 for additional details):

1. When an employee has suspicions of child abuse or neglect, they should report the suspicion to their own immediate supervising principal/administrator or designee.
2. Together, the employee and principal/administrator or designee should make immediate contact with DCFS or law enforcement.
3. Within 24 hours, the employee (alone or with the principal/administrator or designee) should complete the Report of Child Abuse or Neglect form. The form should include relevant details, particularly the time and date of all reports made.
4. When signed by both the employee and principal/administrator or designee, a copy should be promptly sent to Student Services via secure district mail. The original form should be maintained in the principal/administrator’s office (separate from the student cumulative files) through the end of the school year.

The Report of Child Abuse or Neglect form (available at this link) has been updated to clarify this process and to indicate that a paper copy should no longer be sent to DCFS. The updated form is a fillable PDF. Schools may destroy any copies of previous forms.