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DATE:  
January 15, 2020

TO:  
School Psychologists, Elementary Counselors, and School Social Workers

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Fulvia Franco, Program Specialist – Guidance

SUBJECT:   
January School Psychologist, Elementary Counselor, and School Social Workers Meeting

A meeting for school psychologists, elementary counselors, and school social workers has been scheduled for Friday, January 31, 2020, from 12:30 to 3:30 p.m. at the Jordan School District’s Auxiliary Services Building (7905 South Redwood Road). Glenn Williams, 504 Teacher Specialist, will provide us with 504 Training—Part Two.

Part-time Staff:  I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals

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Administrators: Please share with your employees.

All employees are required to access the new online enrollment system to verify dependents, add beneficiary information and elect or waive additional benefits. Attached are directions for accessing the online enrollment system. Go to Web Address: http://www.infinityhr.com.

Enroll in the Following Benefits February 3-18th.  See attachments for details.

  • Life
  • Accidental Death & dismemberment
  • Aflac Accident
  • Aflac Critical Illness
  • Aflac Hospital Advantage

All benefits are offered on a guarantee basis which means no health questions!

 

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DATE:    
January 24, 2020

TO:  
District Administration

FROM:   
Shelley Nordick, PhD, Administrator, Teaching and Learning

SUBJECT:     
Temporary Offices for Hidden Valley Middle School and the New West Jordan Elementary School

Arrangements have been made to accommodate Principal Shawn McLeod, Assistant Principal Amber Zdunich and Brenda Landeen, administrative assistant for Hidden Valley Middle School; and Tami Bird and her administrative assistant, Peggy Bawden, for the new West Jordan elementary school. They will be temporarily assigned to offices in the Auxiliary Services Building in Teaching and Learning area of the building.

Telephone numbers are as follows:

Shawn McLeod, Principal     #41051
Amber Zdunich, Asst. Principal     #41056
Brenda Landeen, Admin. Assistant     #41052

Tami Bird, Principal     #17470
Peggy Bawden, Admin. Assistant     #17471

We know that every effort will be made to assist them all through this transition and facilitate the successful openings of these new schools.

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Principals: JEF Outstanding Educator nominations are due Monday, February 3rd. Please nominate one teacher from your school (as of Wednesday afternoon only 6 applications have been received) by submitting an electronic nomination form through the JEF website. See full instructions below.

 

2020 Outstanding Educator Nominations Open!

 

APPLICATION PROCESS:
Applications open Wednesday, Jan. 1, 2020 and are due by 11:59 pm Monday, Feb. 3, 2020

  1. Go to jordaneducationfoundation.org
    • Click on PRINCIPALS NOMINATE HERE link on front page
  1. At the bottom of the page you will see (4) buttons:
    • Past Recipients List
      **Review Past Recipients - they are not eligible**
    • Scoring Rubric
      **Review the Scoring Rubric** 
    • Nomination Examples
      **Review the Application Examples**
    • Application
  1. Select candidate (Approved by Principal)
  2. Write application:
    • Principal’s may delegate writing the nomination to a member of school staff, or a committee but the nomination must be approved by Principal.
    • A well-written application should be 3-5 pages in length, include anecdotal examples and comments from co-workers, students, parents, and/or community members as well as data appropriate to Rubric with its relevance explained. (See examples on the JEF website)
    • Please make sure nomination is no longer than 5 pages
    • Please make sure nominee has not received this award in the past. (See Past Recipients List.)
  1. Review nomination using Rubric. (Application will be scored using Rubric)
  2. Submit – Applications should be submitted no later than Monday, February 3rd
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Due to some new and important information from Lexia, the upgrade date has been postponed from January 21st to January 31st.  Please read and share this important information with your faculty.

As we prepare to migrate schools to the expanded scope and sequence in Lexia please be aware of the following important points.

  • We are asking that schools allow students to continue to use Lexia at the level they are currently on after the program update. There is no need to retest students for a new placement. Retesting students at this point in the year can affect the data that the state collects to determine whether we have met the usage requirements for the grant. We recommend students just continue to use the program as usual. Students should not notice any disruptions to their daily routine when the system updates.
  • If your students are using iPads, ensure that the most recent version of the Lexia app is installed. Your school tech should have already completed this (you can find it by searching for Lexia Core5 or going to your app updates if it’s already installed). Access to the browser version of the program is the same as before.
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Principals:

You are invited to come to a meeting to learn more about 95% Group. We plan to invite more schools to participate in the program next year. Training and funding will be provided for all schools that are using the program. Come and see what 95% Group can do for your students! See flyer below for details.

February 3, 2020
2:00 pm
ASB Auditorium

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Please share the revised forms with the appropriate advisors/teachers in your school to use when submitting for a class fee or extracurricular fee charge. These forms were handed out at the December 2019 Fee meeting.

 

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RTS, Inc. has been bringing the arts to elementary schools for sixty years, and now they want to enter a new realm — programming for middle and high schools. They want to find out what needs you have in your schools and districts with older kids so they can find and create the right programs. Principals, please take a few minutes to complete this four-question survey and distribute it to your teachers so that the outstanding programs of ARTS, Inc. may be brought to your school in the future.

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School Administrators:

Our District was awarded suicide prevention funds through a USBE Grant for the 2019-20 school year.

Each secondary school was awarded $1,000 for suicide prevention and each elementary school was awarded $500. Schools that requested funds in the beginning of the school year will be reimbursed in the amount requested if it was in excess of these amounts. Please read the reimbursement instructions.

Suicide Prevention Grant Reimbursement Instructions:

  1. Schools should spend the money out of their school budget (including reimbursing teachers or counselors) prior to seeking reimbursement from the District. Each school will then seek reimbursement from Carmen Corvarrubias (carmen.covarrubias@jordandistrict.org, ext: 88183), with copies of all NPO's, Purchase Orders, P-Card summaries, check copies, and receipts (anything that validates the expenditures(s)).
  2. Carmen will reimburse each school's qualified expenses so long as the money is spent and reimbursement documents are sent by 4/3/2020.
  3. Prior to seeking reimbursement, ensure that expenditures meet the grant funding criteria:
    • "Funding is to be used for educational curricula and/or professional development for staff that enhance understanding of suicide prevention. It may not be used for food, drinks, gift cards, or incentives."
    • If you have questions about what may or may not qualify for funding, please contact McKinley Withers (mckinley.withers@jordandistrict.org, ext: 88245) PRIOR to seeking reimbursement.
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The goal of this training will be to outline the hiring process from job posting to onboarding. Additional time will be provided to answer questions and offer support. All current Administrators are invited to attend. Please use this link to RSVP.

See flyer below for more details.

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There is still space available for entries in the Math Tournament at Daybreak Elementary on April 2, 2020.  Please see the attachments for more information. A teacher specialist is available to help set-up a math tournament program at elementary schools. Please contact Rebecca Smith (801-567-8368) with any questions you may have.

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Published on

DATE:
January 16, 2020

TO:    
Principals
Administrative Assistants
Registrars

FROM: 
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Planning and Enrollment Consultant

SUBJECT:  
New Student Grade Level Placement

When a student enrolls in Jordan School District they should be placed according to their age (see “Appropriate Age Chart” in online Planning & Student Services Manual). This would include students that enroll from another state or country. Exceptions include:

  • A military child who does not meet the deadline but has previously attended kindergarten or a higher grade as a resident in another state. (53G-4-402 and 53E-3-902)
  • A student who was accelerated or retained in a previous school or district within the state of Utah. Jordan District will honor the acceleration or retention and continue to place the student in the next consecutive grade.
  • A student who was home schooled should be placed based on the parent’s request. Examples include, but are not limited to:
    • The student attended a public school in the 7th grade but was in home school for the 8th grade. The parent(s) or guardian(s) requests placement in the 8th grade. The school would place the student according to the request.
    • The student attended public school in the 7th grade but was in home school for the 8th grade. The parent(s) or guardian(s) states that the student completed both the 8th and 9th grade during the past school year, and requests placement in the 10th grade. The school would place the student according to the request.
  • A student who has never been in an educational setting should be placed according to their age.
  • A student may be enrolled in the first grade even though the child did not meet the entry date for kindergarten the previous year, provided a full year of kindergarten was successfully completed in another state or private school (not daycare or preschool). The parent(s) or guardian(s) shall provide convincing evidence that the child has the academic, social and emotional skills necessary to succeed in first grade AND provide a statement from the previous school that verifies the student’s successful completion of the kindergarten curriculum.

Jordan School District does NOT enroll:

  • Any student who has previously received a diploma.
  • Any student who is not five (5) years of age before September 2nd of the year they will be entering school (R277-419-2).

If the parent(s) or guardian(s) disagree with the student’s placement they may request acceleration or retention testing. Acceleration and/or retention testing is conducted to determine academic ability (see “Accelerations and Retentions” in online Planning & Student Services Manual).

Please contact Student Services (801-567-8183) with any questions you may have.

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Published on

DATE:
January 16, 2020

TO:
Elementary Principals
Administrative Assistants

FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Planning and Enrollment Consultant

SUBJECT:
Guidelines to Establish Kindergarten Enrollment

It is the responsibility of each school principal to obtain a kindergarten roster for the upcoming school year.  This roster helps facilitate kindergarten staffing and establish budgets for supplies and materials.  Typically, efforts to establish kindergarten rosters begin in December.

The following steps should be used to establish a kindergarten roster:

  1. Send a flyer home with every student.
  2. Publicize in the school newsletter – communicate (several times) the importance of getting accurate kindergarten counts.
  3. Use all other resources available to you. (Skylert, social media, etc.)
  4. NOTE: New Student Online Enrollment (NSOE) for the 2020-21 school year enrollment will not be available until after January 1, 2020 pre-enroll.  If applications were entered prior to pre-enrollment, they need to be inactive for the current year and active for next year. This can be done during the approval process in NSOE.
  5. Schedule kindergarten orientation as soon as possible. After the January pre-enroll, check your New Student Online Enrollment to see if there are any pending applications that need follow up.
  6. Hang banners announcing Kindergarten Registration being accepted for the following school year.

Please schedule your kindergarten orientation BEFORE APRIL 3, 2020.

Optional:

  1. Make a block contact with every home using PTA support.
  2. Contact pre-schools in the attendance area of your school.
  3. Use a telephone tree operated by parent volunteers with a list of questions for consistency.
  4. Contact neighbors who can identify new move-ins.
  5. Contact community members who do not have children enrolled in school.
  6. Avoid forwarding kindergarten orientation letters to new addresses if a family has moved from your boundary area. Delete that name from your list.

Please be diligent in recruiting all the kindergarten students within your school boundary.

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Published on

DATE:  
January 15, 2020

TO:   
All Principals
All Special Education Staff

FROM:     
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Brian King, Principal, River’s Edge

SUBJECT:     
A.S.P.E.N. Training for all Special Education Staff 2019-2020

A.S.P.E.N. training will continue to be required for all licensed special education teachers, SLPs, school psychologists, elementary school counselors, and for all instructional assistants in SEB and Autism self-contained support classrooms during the 2019-2020 school year. A.S.P.E.N. is a positive, preventative, and proactive approach to managing aggressive student behavior.

Although not required, instructional assistants working in any other special education setting may choose to attend at the discretion of their building administrator.

Those who participated in A.S.P.E.N. training during the 2018-2019 school year do not need to take the full course, but should instead plan on taking an ASPEN re-certification class.

If you have more than one teacher or instructional assistant that needs to attend, please consider having them attend on separate days in order to maintain adequate coverage in your school. The Special Education Department will cover the costs of substitutes for licensed special education teachers under budget code 1292. Instructional assistants will be asked to use True Time to record their typical workday hours on the day of the training. Any additional hours spent in the training above their typical workday will need to be recorded on a time sheet. Staff should register for a training session through JPLS.

Mandt training will continue to be required at Kauri Sue Hamilton and River’s Edge School and staff at these schools will not need to attend A.S.P.E.N. Others wishing to keep their Mandt training current may do so; however, participation is not mandatory and teachers and instructional assistants will not be compensated for their attendance. A Mandt training schedule will be forthcoming.

Additional spring A.S.P.E.N. training dates and times are attached to this memo.

For questions, contact:
Daveed Goodrich at daveed.goodrich@jordandistrict.org or
Cassidy Hansen at cassidy.hansen@jordandistrict.org

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Task Force - the sequel
EL Culturally Responsive Task Force Meeting

Secondary
Thursday, February 6, 2020

Elementary
Wednesday, February 26

Please see flyer below for details and share with appropriate people. Sign up in JPLS and find the sub code listed.

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DATE:  
January 9, 2020

TO:     
Secondary School Principals
Secondary School Financial Secretaries

FROM:  
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits

SUBJECT:   
Quarterly School Financial Report for October, November, and December 2019

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by Friday, January 24, 2020.

Please include:

  • The signed attached memo to Accounting
  • A copy of your October, November, and December 2019 Reconciliation Worksheets
  • A copy of your October, November, and December 2019 Bank Statements
  • A copy of your October, November, and December 2019 Skyward Balance Sheets
  • A copy of your October, November, and December 2019 Outstanding Check Reports
  • Screen shot(s) of your December 31, 2019 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools

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Published on

DATE: 
January 9, 2020

TO:  
Secondary School Principals
Secondary School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits

SUBJECT:  
School Bank Account Balances for December 31, 2019

Please send the following information for each bank account balance as of December 31, 2019 to Accounting by January 24, 2020. If you have multiple bank accounts, please list each account separately.

School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance

The balance requested is the balance from your December bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools

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