Jordan Administrative Memos

TO:
Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning

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Beginning in the 2024-2025 school year, Teaching & Learning will no longer have AV equipment for check-out. Schools may wish to purchase these items for a small fee to use at your own school. Please review the link to see the materials available (microphones, mic mixers, speakers, etc).

LINK to view materials

 

DATE:      
Thursday, June 27, 2024

TO:   
All Administrators

FROM:  
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
2023-24 Assessment Results Now in Tableau

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All state assessment results for the 2023-24 school year are now available in Tableau. Viewers will be able to see results for the district, schools and individual students. Where relevant, viewers may also see results by classroom teachers (except with the ACT, Utah Aspire Plus, and the WIDA Access, which are not connected to classroom teachers). The links below will help administrators navigate directly to the updated results for each assessment:

AAPPL for DLI

Acadience Math

Acadience Reading

ACT 11^th grade administration

6^th grade CogAT

Growth Measure

RISE (growth scores will be available in the fall)

Utah Aspire Plus (growth scores will be available in the fall)

WIDA Access (growth targets will be available in the fall)

AP exam results will be available in Tableau by the end of July (pending a release date from the College Board of July 15^th). The state will release DLM results for students with significant cognitive disabilities sometime in the fall.

 

For questions about these dashboards, please contact Ben Jameson in Assessment, Research & Accountability. To request additional data or to see these results in another way, please contact the district’s data scientist, Brooke Anderson, in Assessment, Research & Accountability.

DATE:   
June 20, 2024

TO:  
Principals and Administrative Assistants

FROM:
John Larsen, Business Administrator

SUBJECT:
Classroom Supplies Appropriation - Payments and Reports

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The State Legislature approved HB105 recently, which changed Classroom Supply funding qualifications and amounts for the 2024-25 school year. As previously explained in JAM, only Classroom Teachers will receive legislative supply funds, however the District will provide School Counselors with $175 “legislative funds” for one more year (2024-25). After this year, School Counselors will not receive these funds.

Please note that Legislative Funds (for teacher supplies and materials) have increased this year as follows:

• Full-time Pre-Kindergarten through 6^th grade teachers will receive $500
• Full-time 7^th through 12^th grade teachers will receive $250
• School Counselors will receive $175 for this school year only
• These amounts will be adjusted, based on FTE percentage, for teachers who work part-time

In late September, ACH deposits will be completed to the licensed employees that qualify for legislative supply funds. At that time, schools will also receive a disbursement and FTE report with instructions and helpful information about legislative supply money.

If you have questions, please contact my administrative assistant, Lisa LeStarge, at 801-567-8120 or via email: lisa.lestarge@jordandistrict.org.

 

 

 

jl/ll

The following is a new administrative assignment:

New Assignment effective July 1, 2024:

• Brooke Franks, teacher at Golden Fields appointed assistant principal at Oakcrest Elementary.

TO:
Administrators
Administrative Assistants

FROM:
Steffany Ellsworth, Support Services Manager in Information Systems

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Do you have an Apple ID using your district email address?

Your Apple ID is your Apple account for App Store downloads, iCloud storage, and other Apple services. Not all staff with an Apple device have an Apple ID. Only staff who have used the App Store, iCloud or other Apple services have an Apple ID. Some Staff are using an Apple ID that they created using their district email address. These Apple IDs are in the format of firstname.lastname@jordandistrict.org. Despite the fact that these Apple IDs are using your district email address, these are personal Apple IDs that are managed by Apple and not Jordan School District. You will no longer be able to use your district email address for these Apple IDs. If you have an Apple ID using your district email address, then you will be receiving an email from Apple instructing you to choose a different email address.

What to expect if you want to continue using this Apple ID: 

• Wait for the email from Apple before updating your email address.
• Choose an email address that is not your district email address.
• Previous purchases and iCloud data will not be affected.

What to expect if you DO NOT want to continue using this Apple ID:

• You can ignore the email from Apple and any notifications you receive over the next 60 days.
• Previous purchases and iCloud data associated with this Apple ID will become unavailable.

Who Can I Contact?

If you have any questions, please contact your building IT Support Technician or the Information Systems help desk at 801-567-8737.

TO:
Administrators
Administrative Assistants

FROM:
Paul Bergera, Director of Transportation

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When scheduling Field/Activity Trips for the 2024-2025 school year, please make note of the following moratorium dates and times when Transportation will not be able to accommodate Field/Activity trips. (See attachment below)

Please contact us with any questions. Kitt @ 801-567-8809, Michele, @ 801-567-8804 and Annette @ 801-567-8334.

Thank you so much for your assistance and support.

DATE:
June 13, 2024

TO:
Principals
Assistant Principals
Counselors

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services

SUBJECT:
Student Records: Gender, Pronouns, Names

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A student’s education record belongs to the parent/guardian and is available for use in the school setting to carry out the educational mission of the school and district. Please review the items below regarding certain fields of the student education record in Skyward and when or how changes to these fields may be appropriate.

Sex and Gender:
There are currently two fields in Skyward where information about sex and gender are recorded: “GENDER” and “GENDER IDENTITY.” The definitions of these fields for Skyward may not necessarily match how staff, students, and patrons understand and use the terms. 

GENDER: This field has the same legal definition as “SEX” or “BIOLOGICAL SEX” or “SEX ASSIGNED AT BIRTH”. This field must match the sex marker on the student’s legal birth certificate and may only be changed when the sex marker on the legal birth certificate is officially changed.

GENDER IDENTITY: This field will be blank by default and will not necessarily be the same as “SEX”. It can be updated by a parent/guardian (through the summer registration process or through written parent/guardian request to school administration) to show the student’s preferred or expressed gender identity. Please note that this field does not override any other fields in Skyward and the value of the “GENDER” field described above will display on class rosters and other reports.

Name and “Other Name”:
NAME: This field in Skyward must match the student’s legal name as shown on the birth certificate. It may only be changed in one of two ways:

1. When the student’s legal birth certificate is officially changed through the court system, or
2. When the parent/guardian completes a “Name Change Affidavit” and submits it to the school.

In the event that the name is changed through either of these methods, school administration should ensure that office staff processing the request contact Information Systems prior to changing the field in Skyward to avoid complications and service disruption for the student.

The Name Change Affidavit should be saved to the student’s digital cumulative folder in Skyward.

OTHER NAME: This field in Skyward allows a parent/guardian to indicate (by written request) an alternative name that they would like their student to be called. Updating this field does not automatically overwrite other fields in Skyward; however, unlike the “GENDER IDENTITY” field, certain reports (such as the Class Roster report or the Teacher Gradebook screen) contain an option to allow the “OTHER NAME” field to display in place of the legal name. 

The “OTHER NAME” field may be used by schools in programs, documents, and certificates. If no “OTHER NAME” entry exists, the legal name should be used.

The written documentation of the parent request to update the “OTHER NAME” field should be saved to the student’s digital cumulative folder in Skyward.

Name Use and Pronouns:
When a student requests that a teacher or staff member use a different name or pronouns to refer to the student, the following guidelines may be helpful:

• When the requested name is an alternative form of the legal name or “OTHER NAME” in Skyward, the teacher or staff member may use the name.
• When the requested name or pronouns do not appear to align with the “GENDER” on record in Skyward, the teacher or staff member should consult with the building principal regarding the requested name.
• Teachers or staff members who have questions about using a student’s name or preferred pronouns (either communicated by the student, by a parent/guardian, or entered in the “OTHER NAME” or “GENDER IDENTITY” fields in Skyward) should communicate with their building principal or principal’s designee, who should be the primary point-of-contact between the school and the parent/guardian on this issue. Building principals should communicate with their Administrator of Schools as needed. 
• Utah code §53E-9-205 prohibits policies or actions of the school from “shield[ing] a student's education record from the student's parent” or “interfer[ing] with a parent’s…freedom of access to information regarding the parent's child.” In the event the student expresses concerns about a parent/guardian receiving information about a student’s preferred name, preferred pronouns, or gender identity, the student should be referred to school administration, counselors, or social workers for further support.

NOTE: The rights listed above as belonging to or able to be exercised by the parent/guardian transfer to the student at age 18.

TO:
Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning

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Check out the attached flyer for the latest updates from Teaching & Learning for the summer. Learn Tips and Tricks, Sign Up for Upcoming PD, and Learn about Important Updates from the T & L team.