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Category: Other Administrators

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Please note the following administrative assignments:

  • Beverly Griffith, K-3 Literacy Coach, Teaching & Learning, appointed elementary school assistant principal,  assignment to be announced.
  • Kaleb Yates, Salt Lake School District, appointed elementary school assistant principal, assignment to be announced.
  • Angela Jones, Granite School District, appointed elementary school assistant principal, assignment to be announced.
  • Baylee Lansford, K-3 Literacy Coach, Teaching & Learning, appointed elementary school assistant principal, assignment to be announced.
  • Matthew Tranter, Teacher, Copper Hills High, appointed high school assistant principal, assignment to be announced.
  • Brady Bartholomew, Teacher, West Jordan High, appointed high school assistant principal, assignment to be announced.
  • Wendy Harmon, Math Consultant, Teaching & Learning, appointed assistant principal at Mountain Creek Middle School.
  • Melinda Lokey, Administrator on Special Assignment, Teaching & Learning, appointed assistant principal at Valley High School.
  • Melanie Dawson, Utah State University, appointed assistant principal at River's Edge.

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DATE:
April 10, 2019

TO:
Principals
Administrative Assistants
Registrars

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services

SUBJECT:
Permanent Records – Transfer Processes and Procedures

Year-End Permanent Record Transfers:

Permanent records for students leaving the school (either a boundary change or 6th and 9th grade advancement) need to be delivered in person to the appropriate school by the sending schools staff. Records need to be delivered on or before:

Traditional Schools:   June 7, 2019

Year-Round schools:  July 9, 2019

The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by two (2) alphabetized lists which includes the name of the sending school and receiving school. This should be signed by both the sending and receiving school. Computer lists or PDM’s may be used. Dead files should be provided to receiving schools separately in their own box.

General Permanent Record Transfer Procedures (District policy AS61):

  • A parent release is not required when transferring student records from one school to another.
  • Any school receiving a written request to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of the request for a military child’s records, unless the record has been flagged as a “Missing child,” in which case the copy may not be forwarded and the requested school shall notify the police department.
  • Transfer the ORIGINAL records for students in grades K through 8.
  • A CERTIFIED COPY of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School District. The ORIGINAL RECORDS and a copy of the health record of students in grades 9 through 12 shall be archived at the Jordan District high school.
  • Maintain a record of the date the record transfer request was received and the date and school where the record was sent.

Published on

DATE:
April 10, 2019

TO:
Principals
High School Registrars

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT:
Transfer of K-8 Student Files for Retention at the State Records Center

This is a reminder to prepare and send the “Dead files” of K-8 students to the Planning & Student Services Department by June 9, 2019 for transfer to the State Records Center for permanent retention.

Schools will periodically have files of students who have attended Jordan School District in grades K-8 and never attend grades 9-12.  In the event that a transcript was never created and the student’s cumulative folder was never requested, the student’s cumulative folder then becomes the record to retain permanently as required by law.  These records are to be handled as follows:  (refer to page 51 in the Planning & Student Services Manual).

Non-transferred Records (Dead Files):

Non-transferred student cumulative/permanent records of students in grades kindergarten through 8 shall be held in that school until the student’s grade level is advanced to the next school level.  (i.e., 6th grade records are sent to the feeder middle school and 9th grade records are sent to the feeder high school each June).  Once at the feeder high school the record shall be retained three (3) years after the student would have graduated.  At the end of three years these records shall be transferred to the Planning & Student Services Department each year by June 30 and then sent to the State Records Center and retained for 17 years and then transferred to the State Archives permanently.

The following remain in the file:

    • achievement test scores,
    • copies of report cards,
    • health records, and
    • pertinent information concerning the student

Examples of these files may include:

  • A student who attended Jordan School District in grades K-8 and never attended a public high school in the State of Utah grades 9-12.
  • The death of a student – a certified copy of the cumulative folder should be retained and the family may be given the original if requested. Send this record at the end of the school year that the event occurred.

Please refer to UTREX to make sure the student has not attended a school within the State of Utah before sending the files to Planning & Student Services for retention.  If they are active in another school within the State, contact that school and have them officially request the record.

Please contact Student Services at 801.567.8183 should you have any questions.

Published on

DATE:
April 10, 2019

TO:
Principals
Administrative Assistants
Attendance Secretaries

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT:
Entering Enrollment in Skyward for the Last Six (6) Days of the School Year

Daily attendance for students will be taken up to the very end of the school year.  Skylert notices will go home to families that will report accurate information as students attend school through the end of the school year.

The “same as” attendance dates utility in Skyward may be applied after the last Skylert is sent home to parents on the last day of school.

  • Elementary school Skylert’s go out at 10:30 am – The “same as” days may be applied any time after 10:30 am on the last day of school and must be completed by 5:00 pm on the last day of school.
  • Middle/High School Skylerts go out at 4:00 pm and must be completed by Monday, June 1st at 3:00 pm.

The attendance report set up by Information Systems for the last six (6) days is:

Office/Attendance /Reports/Attendance Detail or Summary/Add/Name the Report: 

  • 18-19 “Same As Days” report (YRE will have an A Track report and a B/C/D Track Report)
    • YRE Schools ONLY – For the A Track Calendar only - Student Selections: Choose Ranges; Low =A; High =AZZZ
  • Report Ranges
    • Schl Yr to Rpt = 2018-2018
    • Absence Date = Change the date range to the last six (6) days of school. If you are a YRE school, it is the last six (6) days for that Track
  • Attendance Period: = default
  • Periods Absence: = default
  • Parent Notified = Both
  • Absence Types
    • C, E, F, I, O, V, A, G, W, U, H, K, S
  • Report Options – choose:
    • Print Absence Types
    • Print Absence Periods
  • Formatting Options
    • Last Name/First Name
    • Format Type: Days missed
  • Save and Print

You will not need to change any attendance showing as present.  Only absences showing in the last six (6) days will need to be compared to the first six (6) days attendance for changes.

Application of “same as” days:  The last 6 days of school attendance is taken as students attend school.  Typically, the first 3 days of those 6 you will have better attendance than the last 3 of those 6 days.  This is how you apply the “same as” days.

  • Scenario #1 – A student attends all 6 days – no change in their attendance.
  • Scenario #2 – A student attends the first 3 days and not the last 3 days; change their last 3 days attendance to present. (After the last Skylert goes out reporting their absence.)
  • Scenario #3 – A student does not attend the first 3 days and attends the last 3 days; no change to the last 3 days. Count their attendance as though they were present.

Traditional – last day for taking attendance is May 31, 2019.  All attendance Entries in Skyward needs to be completed by June 1, 2019, end of day.

YRE Track A – last day for taking attendance is June 5, 2019.  All attendance Entries in Skyward needs to be completed by June 6, 2019, end of day.

YRE Tracks B, C, and D – last day for taking attendance is July 2, 2019.  All attendance entries in Skyward needs to be completed by July 3, 2019, end of day.

The final Membership Report will be ran and kept at the District Office.

NOTE:  Teachers may print their report cards any time during the last week of school as their grades are final and they are ready to print.  The attendance on the printed report card will not reflect the “same as” days.

Please contact Carmen (801.567.8183) in Planning and Student Services should you have any questions.

 

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In planning school calendars for 2019-20 please remember to not schedule any school activities for March 24, 2020 in order for employees and community members to attend their local Caucus'. Secondary schools, you may be asked to host the local Caucus Night. More information will be given as we get closer to this event. Thank you!

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Please take note:  Principals’ Meeting will be held on Tuesday, May 14, 2019 at the ASB, not on May 7, 2019 as previously scheduled.

The meeting begins at 8:00 a.m. A beverage service will be provided before the meeting. A nice luncheon will be served. See you there!

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DATE:  
April 4, 2019

TO:
All Principals
All Budget Directors

FROM: 
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets & Audits
Derek Anderson, Director of Accounting, Budgets & Audits
Cheryl Matson, Director of Insurance Services
Michael Heaps, Director of Information Systems
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing

SUBJECT: 
Year-End Processing Deadlines

Please observe the following critical deadlines listed in the memo below regarding the financial year-end processes for the 2018-19 year. Please review these dates as they could have a major effect on your location’s ability to operate.

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For nomination form and scoring rubric click here:   www.jordaneducationfoundation.org

Submission Deadline: Monday, March 25, 2019

See attached flyer for more details.

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The Federal Aviation Administration (FAA) posted a rule in the Federal Register requiring small drone owners to display the FAA-issued registration number on an outside surface of the aircraft. Owners and operators may no longer place or write registration numbers in an interior compartment. The rule is effective on February 25. The markings must be in place for any flight after that date.

When the FAA first required registration of small drones in 2015, the agency mandated that the registration marking be readily accessible and maintained in readable condition. The rule granted some flexibility by permitting the marking to be placed in an enclosed compartment, such as a battery case, if it could be accessed without the use of tools.

Subsequently, law enforcement officials and the FAA’s interagency security partners have expressed concerns about the risk a concealed explosive device might pose to first responders upon opening a compartment to find a drone’s registration number. The FAA believes this action will enhance safety and security by allowing a person to view the unique identifier directly without handling the drone.

This interim final rule does not change the original acceptable methods of external marking, nor does it specify a particular external surface on which the registration number must be placed. The requirement is that it can be seen upon visual inspection of the aircraft’s exterior.

The FAA has issued this requirement as an Interim Final Rule—a rule that takes effect while also inviting public comment. The FAA issues interim final rules when delaying implementation of the rule would be impractical, unnecessary, or contrary to the public interest. In this case, the agency has determined the importance of mitigating the risk to first responders outweighs the minimal inconvenience this change may impose on small drone owners, and justifies implementation without a prior public comment period.

The FAA will consider comments from the public on this Interim Final Rule, and will then review any submissions to determine if the provisions of the ultimate Final Rule should be changed. The 30-day comment period will end on March 15, 2019. To submit comments, go to http://www.regulations.gov and search for “RIN 2120-AL32.”

As Transportation Secretary Elaine Chao promised last month, the FAA also posted proposed new rules to let drones fly routinely at night and over people, and to further integrate them safely into the nation’s airspace. The comment period for these proposals is now open and ends on April 15.

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Instructional Leadership "Teaching Begins with the Learner" Conference - March 21 and 22, 2019

The Conference will be held March 21 & 22 at Utah Valley Convention Center in Provo. Teaching & Learning will cover the registration cost of one administrator per school. If you would like to send a team, Teaching & Learning will cover the registration cost of two participants. Sign up HERE before March 8. Please contact Amanda Hansen for questions.

The 2019 Instructional Leadership Conference has an incredible line up of speakers, including: Michael Fullan, Anders Ericsson, Chad Lewis, Paul Bloomberg, Tim Brown, Kim Geddie, Tom Guskey, Tom Hierck, Robyn Jackson, Tim Kanold, Jonathan Saphier, Ellie Drago-Severson, Tricia Skyles, Ben Springer, and Rick Wormeli. Look for flyers in District mail or visit the website for more information.

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Save the Date

This USBE conference is an activity that was developed through a collaborative effort of the Multi-Tiered Systems of Supports (MTSS) team, the Principal Support Team (PST) and the Principal Partnership Network.

Keynote: Todd Theobald

Utah Valley Convention Center

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Influenza season is in full swing and the Salt Lake County Health Department is asking schools to be proactive in their approach to influenza prevention and their response to cases of illness.

The most effective approach is four-pronged:

  • Vaccination: Encourage staff and students to receive a seasonal flu vaccine every year.
  • Hand Washing: Remind staff and students to engage in frequent, thorough, hand washing.
    • Wash hands regular
    • Washing with soap and warm water, and physically scrub for at least 20 seconds.
    • Hand sanitizers are not an adequate replacement for proper hand washing with soap and warm water. Use in addition to hand washing.
  • Cleaning: Standard cleaning and disinfecting practices are sufficient to remove or kill viruses.
  • Stay Home When Ill: Keep ill students and staff home from work and school for the duration of their illness.

Attached are PDF files you may use to encourage proper hand washing and cough etiquette. The U.S. Centers for Disease Control also offers helpful influenza information for schools here: https://www.cdc.gov/flu/school/index.htm.