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Category: Other Administrators

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TO:
All Administrators
All Administrative Assistants

FROM:
Scott Thomas, Administrator of Auxiliary Services
Katie Bastian, Director of Nutrition Services

The USDA and Utah State Office of Education Board addressed fundraisers and competitive foods and services by enacting guidelines for food fundraisers that are exempt from Smart Snack nutrition Standards. Please see accompanying handout for details and let your Nutrition Services Coordinator know if you have questions.

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TO:
All Administrators
All Administrative Assistants

FROM:
Michelle Love-Day, Director of Language & Culture Services

We are excited to share our ML Memo with you. In this newsletter, we have important dates, ML parent nights along with SIOP and ELLevation tips and resources. We hope that as you continue to support students you will gain insight in our cultural corner about Ramadan and celebrate our teacher spotlight.

The full newsletter can be found at the link below. Stories include:

  • WIDA Testing Done - You should have scores by beginning of May! Consider Giving your MLs a WIDA-style formative assessment at the end of Q3 & Q4.
  • Educator Spotlight - Dawn Torres at Columbia Elementary has done a great job working with the ML's at her school. She has gone over WIDA data and created Pull out groups that she works with daily. She has started working with these students using a curriculum that focuson speaking and listening. Over all, Dawn is doing amazing at supporting teacher and ML students.
  • ELLevation Tips - The resource center offers a plethora of articles that you can read to learn more about effectively using the dashboard, student list, student profile, forms, activities, and much more.
  • Culture Corner - On March 11, we entered the Islamic holy month. Here are some things to keep in mind:
    • Fasting: Ramadan is a month of fasting, reflection, and community. Students observing may not eat or drink from dawn until sunset. Please be mindful of students who are fasting. Avoid scheduling food-related activities and provide a quiet space for them during lunch if possible.
    • Prayer Times: Students may need to perform Salah (prayer) during school hours. Allowing flexibility for these brief prayer times shows great support.
    • Tiredness: Be aware that students might be more tired than usual due to early morning and late-night meals. Adjusting physical activity expectations can be helpful.
    • Inclusion: Encourage class discussions about cultural diversity and inclusion. This fosters a supportive environment for all students.
    • Tests & Homework: During Ramadan, students might find it challenging to study late at night. Consider flexible deadlines or additional support.

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TO:
All Administrators

FROM:
Mike Haynes, Director of Jordan Education Foundation

District support staff are among the unsung heroes of the Jordan School District.

Each year Jordan school principals and department heads are invited to nominate one non-teaching/support staff employee for recognition. Based on the scoring rubric and the nomination submitted, the Jordan Education Foundation Board of Directors will select up to five individuals who will be recognized as Outstanding Education Support Professionals. Each recipient will be given $1,000 and a commemorative award at the Board of Education meeting May 28, 2024 at 6:30 pm.

All Jordan School District Education Support Professional employees are eligible. Past winners of this award are not eligible for nomination. One nomination per department/school will be considered. Please make sure the Nominee's Department Head or Principal has approved this nomination.

Please visit the Jordan Education Foundation website for more information.

SUBMISSION DEADLINE: MONDAY, APRIL 15, 2024

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TO:
All Administrators

FROM:
John Larsen, Business Administrator
Michael Heaps, Director of Information Systems
Steffany Ellsworth, Support Services Manager in Information Systems

Every Chromebook comes with an expiration date called Auto Update Expiration (AUE) where it will no longer receive critical updates. Google recently announced that new Chromebooks will receive updates for up to 10 years after a model is first released. In addition, Google announced that updates for some older Chromebook models will also be extended. These updates range from keeping your devices secure on the web to continued device stability improvements.

What Does This Mean for You? The extended time before updates expire may allow your school some flexibility in prolonging the life of your Chromebooks. While it remains important for your school to maintain a regular rotation of purchasing new Chromebooks, you may find that your rotation is able to be spread out over a longer period of time, depending on hardware performance, maintenance and deterioration.

When to Surplus Older Chromebooks? It is not necessary to send a Chromebook to surplus solely due to the original AUE date. Rather, the extended AUE date can be used to determine when a Chromebook will no longer receive updates. However, if the Chromebook has performance or hardware issues, continue to surplus the device even if it hasn’t met the extended AUE date. If in doubt, consult with your school tech.

How Long Will My Older Chromebooks Continue to Receive Updates? The chart below shows the extended AUE dates for older Chromebooks.

 

Chromebook Model Extended AUE Date
Chromebook 11 G6 EE* June 2027*
Chromebook 11A G6 EE* June 2029*
Chromebook 11 G7 EE June 2029
Chromebook 11 G8 EE June 2029
Chromebook 11A G8 EE* June 2029*
Chromebook 11 G9 EE June 2031

*IMPORTANT NOTE - Chromebook models with an asterisk will have some features and services that will not be supported through the extended AUE date. According to Google, this includes Google Play Store being removed from the Chromebook and all Android-related data being erased from the Chromebook and not recoverable.

Published on

TO:
All Administrators

FROM:
Michael Anderson, Associate Superintendent
Ami Shaw, Officer of Equity, Diversity, & Inclusion

Jordan School District invites all faculty, students, and families to Heroes Among Us to hear the inspiring stories of remarkable individuals who have shown unwavering dedication to our community. Join us at West Jordan Middle from 5-7 pm on April 3rd to hear our speakers share their struggles, successes, and life lessons. Bring your questions about mentoring, career paths, and internship opportunities for your students.

Pizza dinner will be served! RSVP by clicking HERE or scanning the QR code on the flyer to secure your spot! Please see the attached flyer for more information!

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TO:
All Administrators

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

The Health and Wellness Department, in Student Services is hosting a parent event scheduled for April 10th, 2024 at Riverton High School. This conference- style event aims to bring together professionals and education experts in the field of mental health and well-being to share their knowledge, insights, and research with parents in our JSD communities. This event aims to help parents to be best equipped to support their children with well-being.

We will offer resource booths near the entrance of the school from 5:30-6pm, and throughout transition time for parents to gain insight and information on helpful resources.

We will offer three(3) 30-minutes sessions between 6pm-8pm to maximize learning for parent participants. Some sessions will repeat more than once.

Topics will include best practices, research insights, or information that would be useful to parents of school-aged children. Including mental health issues in the schools and associated issues (bullying, stress, perfectionism, social pressures, etc.), risk, prevention, resilience and ways in which parents can help support their students.

Please share the attached flyer and encourage parents in your communities to attend!

 

Published on

TO:
All Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning

We are writing to inform you of an important update to our professional learning registration system, JPLS. Starting with the 2024-2025 school year, we will be transitioning from JPLS to Canvas Catalog for all in-district professional development class registration and transcript records for those classes.

Action Required: To ensure a smooth transition, we ask each teacher to take the following steps by June 20, 2024:
Log into JPLS and download an archive of your transcript Save these records in a secure location for your reference.

Why This Change? This decision was made after careful consideration to enhance our professional learning experience. Canvas Catalog offers a more user-friendly interface for end users and provides additional features that we believe will significantly benefit our teachers. We understand that change can be challenging, and we are here to support you every step of the way. Detailed instructions on downloading your transcript from JPLS is available below.

If you have any questions or need further assistance, please reach out to Chris Westra in Teaching and Learning, christine.westra@jordandistrict.org or Jared Covili, Admin - Digital Teaching and Learning, jared.covili@jordandistrict.org.

Link for the Instructions

Published on

TO:
All Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning

Check out the link to the flyer for the latest updates from Teaching & Learning for March. Learn tips and tricks, sign up for upcoming PD, and learn about important updates from the T & L team.

March 2024 T & L Newsletter

Published on

DATE: 
March 14, 2024

TO: 
District Administrators
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Melissa Flores, General Counsel
Sandra Riesgraf, Director, Communications
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services

SUBJECT:
Record Request: FERPA or GRAMA

This is a revision and reissue of a memo previously distributed in September 2023 and replaces that version of this document. 

Please distribute the information below to anyone in your school or department who may field questions regarding a record request.

Two laws govern processes that parents/patrons must follow to access information the District maintains: FERPA and GRAMA.

FERPA is the Family Educational Rights and Privacy Act, a federal law that governs access to a student’s educational record. The educational record typically consists of the contents of the student’s cumulative folder, the Special Education record (if applicable), and information for the student in Skyward. District Policy DP367 – District Records Management designates each school's principal as the school's record officer. As such, parents may obtain copies of information in the student's educational record by making a written request to the principal. The parent does not need to be referred to Planning & Enrollment or Communications; however, both departments can assist schools in identifying records that may be responsive to the parent's request. If a parent requests the student’s entire education record (a record that may contain information from multiple schools), this information can still be provided by the school where the student is currently enrolled; the building principal is the record officer for all records at that location, no matter where they may have originated.

Any clips of District surveillance video that were used in student discipline are considered part of the educational file for both the subject student and any victims. Under FERPA, parents have a right to “access” this portion of their child’s record, but do not have a right to obtain a copy of video footage. The process of providing access to footage will include a review by Planning & Enrollment, Communications, and General Counsel but is overseen by the school principal. An updated overview of the process schools should follow in providing access to retained footage is available at this link:

GRAMA is Utah’s Government Records Access and Management Act. It outlines the process for the general public to access records created and maintained by government entities. Practically every other type of record generated and maintained by the district (except those designated as “private,” “controlled’, or “protected” in DP367) may be accessed by an individual through the GRAMA process. Emails, including emails sent to and from students that are not maintained as part of the student’s educational file, are included in the records subject to GRAMA. DP367 outlines that the District will only respond to GRAMA requests that are submitted through the Utah Open Records Portal. Individuals may submit their request directly to the portal via the website and do not need to contact Planning & Enrollment or Communications first. Patrons may be required to pay the cost of employee time (in excess of 15 minutes) for preparing records.

 

Published on

TO:
All District Administrators
All District Administrative Assistants

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

A proposed USBE rule change would have required the District to count the Health & Wellness Day as a teacher professional development day. The 2024-25 calendar was created and approved with this rule change in mind. The rule change was ultimately not passed, which allows the District to continue to count the Health & Wellness Day as a virtual instruction day AND frees up an allowed teacher professional development day to be used elsewhere in the year.

To reduce the impact on students and employees, the following change was approved by the Jordan Board of Education:

  • Friday, September 27, 2024 had been previously scheduled as a parent conference compensatory day for secondary schools and a regular school day for elementary schools. This day will now be a teacher professional development day for elementary schools. No students will attend school on this day.
  • Friday, October 4, 2024 had been previously scheduled as a regular school day for secondary schools and as a parent conference compensatory day for elementary schools. This day will now be a teacher professional development day for secondary schools. No students will attend school on this day.

This change allows for an additional teacher professional day for teachers while also creating more consistent days off for students and families.

Updated calendars can be accessed at this link: Calendars - Jordan Planning & Enrollment 

Published on

DATE:   
March 14, 2024

TO:
Principals
Assistant Principals
Elementary Administrative Assistants
Secondary Finance Secretaries
Secondary Attendance Secretaries
Secondary Registrars

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services

SUBJECT: 
Digital Cumulative Folder Training

In April 2024, the District will begin the process of transitioning from paper-based student cumulative folders to digital cumulative folders housed in Skyward. From July 1, 2024 onward, all new students must be enrolled with a digital cumulative folder and blank copies of paper cumulative folders will no longer be available.

Digital folders provide multiple benefits to schools and staff, including:

  • Immediate transfer of folders between schools as students move or advance
  • Easier accessibility of records to staff
  • Elimination of expense of mailing records between schools

Staff at each school will be responsible for “weeding” unnecessary documents from current student cumulative folders and will scan and upload documents to Skyward. As part of the transition, parents will gain the ability to scan and upload some of the required documents to Skyward during New Student Online Enrollment (NSOE), which will provide additional time savings to staff.

Participation in the training is mandatory for elementary administrative assistants, secondary attendance secretaries, and secondary registrars. Others who assist with gathering documents at registration (including during summer hour coverage) or maintaining cumulative folders should also attend. Staff at each school location must be trained before the school begins using digital cumulative folders. Training will be offered six times during the first week of April in the ASB Auditorium (see individual tabs at the bottom of the spreadsheet) . School teams may attend any number of sessions to ensure office coverage.

Each individual attending must register for the training at the following link:  April Digital Folder Training Link

Published on

TO:
All Administrators

FROM:
Scott Thomas, Administrator of Auxiliary Services

Administrators:

It is the time of year to schedule many of our school-based activities. There are always many questions about which activities are permitted in schools. In an effort to assist you in determining whether an activity is approved or not approved, an Approved-Not Approved Activity & Procedural Guidelines folder has been shared with each Administrator on Google Drive. The folder contains a Quick Reference Guide, as well as, supporting guidelines for all approved activities mentioned on the list. All considered activities should continue to be approved through your respective AOS.

Please keep in mind, the list and guidelines may be updated on a regular basis to address other Utah State Risk concerns or considerations.

The Approved-Not Approved Activity & Procedural Guidelines folder can be accessed by the following steps:

Google Drive > Shared with me > Approved-Not Approved Activity & Procedural Guidelines

Published on

TO:
All Administrators
All Administrative Assistants

FROM:
June LeMaster, Administrator of Human Resources

The dates for the Jordan School District High School Graduation exercises for Copper Hills High School, West Jordan High School, and Valley High School are scheduled for Wednesday, May 29, 2024.  Graduation exercises for Bingham High School, Herriman High School, Kings Peak High School, and Mountain Ridge High School are on Thursday, May 30, 2024. Graduation plans and times will vary from school to school.

Principals and Directors are encouraged to provide flexibility to parents or grandparents requesting the opportunity to attend the graduation ceremonies of family members.

Licensed employees are responsible for requesting a substitute through the Frontline Absence Management System, if applicable. In the blue “Notes to Administrator” box, the employee should add “graduation” along with his/her relationship to the graduate.

For additional assistance, please contact the Sub Office at 801-567-8219.

Published on

Language & Cultural Services is holding a Newcomer Parent Orientation Meeting & Open House on Wednesday, March 6 from 11 a.m to 1 p.m. at the Copper Mountain Middle School FEC Portable, behind the school.

Please share this flyer with students and parents who are new to our country. They can come and learn what Jordan Schools District can offer their family. There will be information, sign-ups, and community resources, all for FREE!

For more information, please email Ics@jordandistrict.org or visit the L&CS website.

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Calling All Bilingual Teachers, Admin, & Staff! Show your students that being Multilingual is a superpower by earning a Seal of Biliteracy.

Can you speak, read, & write one of these languages?
Arabic, English, French, German, Hebrew, Hindi, Italian, Japanese, Korean, Chinese, Portuguese (Brazilian), Russian, Spanish, Swahili ,Yoruba

Language not Listed?
Visit this link below to view other languages & approved tests.

Once you receive your passing test results, apply on the Global Seal website to submit your test scores and proof of proficiency in your first language. From there, the Global Seal Team will handle the rest and mail you your certificate once it is ready

For additional questions, please email info@theglobalseal.com

Published on

DATE:   
February 29, 2024

TO: 
Principals
Assistant Principals
School Safety Specialists

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT: 
Monthly Drill Preparation (SECURE)

Our monthly drill preparation will be held on March 6th at 3:00 PM with a second session at 3:30 PM. This month we will be covering SECURE. Each School Safety Specialist is expected to attend along with administrations assigned to oversee school safety. All other administrations are welcomed to attend as well. The meeting is also opened to any staff who may be interested.

Information regarding the SECURE response protocol can be found in the Jordan School District Safety Manual on pages 8-11. We will discuss how to implement and execute the drill. This will be an opportunity to ask questions and share ideas amongst the schools.

We will be holding this meeting over Zoom so please join using this link.