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Category: Other Admin Info

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Urgent Message for Schools

Please remember that it is  illegal to gather citizenship status information per the Office of Civil Rights in both the Department of Education and Department of Justice and the U.S. Supreme Court in 1982 (Plyler vs.Doe - 457 U.S. 202). Please see the attached document from the Utah State Board of Education.

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DATE:
August 16, 2017

TO:
District Administration

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services

SUBJECT:
1st Day Enrollment vs. the Estimate
Year-round schools, Tracks A, B, C & D
(August 16, 2017 count)

See attached memo.

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DATE:
July 26, 2017

TO:
District Administration

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services

SUBJECT:
1st Day Enrollment vs. the Estimate
Year-round Schools, Tracks A, B, C
(Based on July 26, 2017 Count)

See attached memo.

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Attached is a PDF of Superintendent Johnson's PowerPoint. If you would like the PowerPoint version please contact Roxane Siggard at 801-567-8180 or roxane.siggard@jordandistrict.org after August 23rd.

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Welcome Back!! Just wanted to let you know that we will have Surplus Reallocation and Auctions running on PublicSurplus.com starting Thursday, August 24th through Thursday, Sept 7 and then the reallocation items will roll to public auction for the week following. Remember reallocation items are marked with a key icon, everything else in on the public auction. Please check to see if there are any items you may need at your schools. To see our items go to PublicSurplus.com or http://www.publicsurplus.com/sms/list/current?sma=y.

Please keep sending in your surplus paperwork as you get it so that we can continue to schedule pick ups as they are needed. All paperwork needs to be signed by your principal and then sent up to your Area Administrator at the District Office.

If you have any questions, please contact Kris Wishart (801) 567-8709 or Corie Fuller (801) 567-8717.

Thanks again for all your help.

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Dear Employees:

In conformity with Utah Code Ann. § 63A-4-204 (4), please find attached a PDF document containing information regarding the coverage for legal liability provided a school district employee of this state by the Risk Management Fund under Title 63G, Chapter 7, Governmental Immunity Act of Utah; and under Title 52, Chapter 6, Reimbursement of Legal Fees and Costs to Officers and Employees.

This information includes:

(A) the eligibility requirements, if any, to receive the coverage,

(B) the basic nature of the coverage for a school district employee, including what is not covered,

(C) whether the coverage is primary or in excess of any other coverage the risk manager knows is commonly available to a school district employee in this state; as well as

(D) comparisons the risk manager considers beneficial to a school district employee between the Risk Fund coverage and other coverage the risk manager knows is commonly available to a school district employee in this state.

We have chosen to provide this information in an electronic format in the hopes that it will be easier for you to distribute, store and refer to if needed.

If you have any questions, please contact Human Resources at 801-567-8150.

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Classroom Setup Safety Reminders

As we are preparing schools and classrooms in advance of students coming for the new school year, it is important keep safety in mind. 

Teachers and staffs need to keep themselves safe during setup.  Use ladders safely, instead of standing on tables or chairs. Lift heavy objects with your legs, or ask for assistance, to prevent back injuries.  Stage classrooms so they are not only stimulating for students, but are also safe and functional.

Please see the attached PDF, 2 page document:  Common Safety Violations in School Classrooms. This can be used as a guide to setup and maintain a safe learning environment.

Have a great school year!

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Teachers!

Now is a great time to plan for the upcoming year before the busy summer rush. The staff in the Instructional Support Center (ISC) will be happy to help you with classroom teaching materials.​​​​​​​​​​​​​​

Check out the ISC website to see everything offered:
instructionalsupport.jordandistrict.org

The ISC accepts orders by phone, fax or email.
Phone: 801-567-8238
Fax: 801-567-8092
Email: ISC@jordandistrict.org

The ISC is located in the Jordan School District Auxiliary Services Building at 7905 South Redwood Road, West Jordan.

Hours of operation:
Monday - Friday, 7:00 a.m. – 5:00 p.m.
(July 5th - July 21st, summer hours 7:00 a.m. – 4:00 p.m.)

Keep in mind:

  • Before you purchase and prepare student planners, the ISC spiral binding machine won’t punch plastic folders.
  • Personal and non-school related material may not be reproduced at the ISC.
  • JSD employees must wear approved District identification badges when visiting the ISC.
  • Volunteers and PTA members as submitted and approved by principals and department administrators may use the ISC.
  • Long-term substitutes may use the ISC, however regular substitutes are not eligible to use the ISC.
  • Home school patrons may use the center if they are on the approved list provided by JSD’s Planning and Student Services Department.

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Preventing Slips, Trips and Falls

As the school year is coming to a close think safety first.  Slips, trips and falls are second only to motor-vehicle accidents as a cause of death in the United States.  Falls account for 15-20 percent of all workers’ compensation costs.  The good news is falls are easy to prevent.  Take the time to watch for and correct hazardous conditions, and you can lower your chance of injury. Use these suggestions to make your workplace safe:

  • If you need to reach for something, get help. Don’t use your desk, table, box, wastebasket, chair, bookcase or a ledge!  Use the correct ladder or stepstool for the given task.
  • Take your time. Many falls happen when people are walking fast or running.
  • Never stand on the top rung/step of a ladder. Secure and stabilize all ladders before climbing them.
  • Keep walkways free of clutter.
  • Clean up spills as soon as they happen.
  • Don’t carry more than you can handle. Loads that are too heavy or too big don’t allow you to see properly.
  • Make sure computer and telephone cords are not underfoot.

Always think safety first!

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Earthquake Preparedness

Thank you to all of the schools that participated in the Great Utah Shakeout earthquake drill on April 20, 2017, or at some other time during last week. 

A 2016 report from the Utah Seismic Safety Commission states that there is a 43% chance that the Wasatch Front will experience an earthquake of at least a 6.75 magnitude within the next 50 years. 

The Jordan School District Incident Command Manual - Earthquake Action Plan and Standard Operating Guidelines detail the response protocols and position descriptions for school personnel.  Preparing students and staffs for this type of an event is vital.

Additional earthquake awareness information and preparedness resources can be found at:  http://www.shakeout.org/utah/

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Effective immediately IHC Workmed will be our preferred provider for all Workers Compensation injuries. Attached is a list of providers, their locations and hours of operation.

We frequently get inquires on the process of reporting employee injuries. To help with the process, attached is an injury management flow chart.

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DATE:
April 20, 2017

TO: 
All Principals, Directors and Coordinators

FROM:  
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools
Brent Burge, Human Resource Administrator - Classified

SUBJECT:   
Optional Classified Assistant Employment Evaluations- 2016–2017 School Year

With the end of the school year fast approaching, you have more work to do than time to complete it.  We would like to lighten your workload a little this year.  Formal evaluations for classified part-time assistants are now optional.  However, we always recommend providing constant performance feedback to employees.

With these evaluations being optional, you may still feel the need to conduct an evaluation.  The evaluation documents can also be crucial in justifying employee terminations or unemployment claims. If you determine that a more formal evaluation should be completed, the forms can be found as outlined below.

All forms are available on the HR website on the “AdminOnly” or the “SecretaryConnections” page under the “Part Time Classified Evaluations” link.

You will find the following forms:

  • Part-Time Classified Assistant Evaluations Guideline -outlining the procedure for evaluating part time employees in your school/department.
  • Assistants-Employment Review/Status form.

If you choose to conduct an evaluation, you need to inform the employee of his/her employment status for the upcoming year and the employee’s signature is required.

As part of your meeting with the assistant, please remind him/her that part-time employees with Jordan School District are considered "at will". That is, either the employee or Jordan School District may end the employment relationship at any time, for any reason, or for no reason.  There is no expectation of continued or guaranteed employment.

If you have any questions or if you need additional help, review the evaluation guideline on the website or you may contact our office at 801-567-8224.

Thank you for your assistance.

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Utah State Risk Management Annual Facility Self-inspection Survey - Now Closed

Due to technical issues that Utah State Risk Management has encountered with the Self-Inspection Survey System, they have had to shut it down early.  As a result, Jordan School District is not required to submit any additional surveys for 2016-2017.  If your school's survey has not already been submitted, you do not have to complete it for this school year.  USRM appreciates all of the effort that many of you have already made and sincerely apologizes for every inconvenience.

USRM hopes to have a new version available to you for next year.  The new system will be similar in design and they hope to include all prior data.

If you have any further questions, please contact JSD Risk Management Coordinator Ron Boshard: 801-567-8876, or ron.boshard@jordandistrict.org

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High schools will no longer be required to deliver their payroll to the District Office. By April 4th, school technicians will begin programming a specific copier or scanner to transmit payroll.

Here is a breakdown of the Payroll changes effective April 2017:

  1. All Payroll documents will be scanned directly to Payroll by the second working day of the month.
  2. Sort payroll by department/budget, and then alphabetize.
  3. Payroll will distribute to the applicable departments for approval using the District’s encrypted email called MoveIt.
  4. Scan all payroll in one continuous stream.
  5. If additional payroll comes to your office, after the payroll deadline, please scan to Payroll.
  6. Do not send in originals or distribute to departments, as this could cause duplicate pay. Schools may keep originals for their records.
  7. Coach applications and pay information should be sent through District mail to Cari Minnesota in the Bingham Feeder/District Office.  For further clarification contact Cari at 801-567-8173.
  8. The process for District Excused forms remains the same. Send original forms to Administrators of Schools through District mail.

Because of these payroll changes and to avoid conflicting information between departments and schools regarding payroll, we ask that you please clarify or discuss any payroll issues and/or concerns through the Payroll Department.

We thank you for your continued support, suggestions, and especially for your hard work in helping Payroll run smoothly each month.  If you have any questions, please contact Payroll at 801-567-8154 or email sarah.palmer@jordandistrict.org.

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Directors/Principals:  Please forward to your licensed staff members

Attention all Teachers and Staff

University of Phoenix is offering an Administration Licensure only program for anyone who already has a master’s degree. This Program should only take 12 months and is done locally at their campus in Murray. Classes will start the mid part of July 2017. The license will only take 28 credits. Contact University of Phoenix if you are interested in this program.

Academic advisor:  ariana.mormino@phoenix.edu

 

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The Human Resource Department is pleased to announce the College & University Fair. Representatives from colleges/universities will be presenting information to all participating educators interested in pursuing graduate level programs. Please inform your faculty/staff about this opportunity using the attached "College & University Fair Event" flyer.