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Category: Other Admin Info

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Interpreting and translation services are provided through Mirsa Joosten in the Equity and Compliance department.

To request an interpreter or translation services:

  • Complete and submit the Interpreting and Translation Services Request Form, which can also be found on the Equity and Compliance webpage, by clicking the Interpreting|Translation menu.
  • You will see a confirmation notice on screen, and an e-mail will be sent to Mirsa Joosten and Malinda Jensen in Equity and Compliance to make them aware of your request.
  • If you have not heard from Mirsa within one business day, please call Malinda Jensen at 801-567-8325.
  • Mirsa will schedule an interpreting or translation services for you.
  • Once the interpreter or translation service has been scheduled, Mirsa will send you an e-mail containing the following details.
    • date,
    • time,
    • school location,
    • provider, and
    • reference number (if applicable).

If you have concerns or questions related to interpreter arrangements, please contact Stacy Evans at 801-567-8110.

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DATE:     
Thursday, May 5, 2022

TO:  
All School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
Michael Heaps, Director of Information Systems
David Bowman, Systems & Security Manager

SUBJECT: 
Chromebooks as Primary Testing Devices

All school administrators are advised that Chromebook devices will once again serve as the primary devices on which RISE and Utah Aspire Plus testing will be administered, as has been the case in previous years. The reason for this is that the Chrome platform works best with both testing systems and does not require the level of time and labor to update as do hardwired computers or laptops.

If you feel strongly that a hardwired computer lab or a laptop lab should be used to administer either the RISE or Utah Aspire Plus assessments, please reach out to your school tech and Information Systems as soon as possible as the system compatibility updates will take time to implement.

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If you are interested in learning more about Panorama’s Student Success program there will be an information session on this Friday, April 29th from 11am-12pm. This session will provide an overview of Panorama’s Student Success. Access the session by using this Zoom link: https://www.google.com/url?q=https://panoramaed.zoom.us/j/8703111856&sa=D&source=calendar&ust=1651499033529175&usg=AOvVaw3KxRPdeSA_NgoSvQqm-7QP

A second session for Panorama’s Behavior Module will be on this Friday, April 29th from 12-12:30pm. This module is like Educators Handbook except it integrates fully with Panorama’s Student Success AND there is a mobile option. Access the session by using this Zoom link: https://www.google.com/url?q=https://panoramaed.zoom.us/j/8703111856&sa=D&source=calendar&ust=1651504100425762&usg=AOvVaw0_ArFDQ3Y5feAUuLLB8DV1

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SUBSTITUTE TEACHER BONUS INCENTIVES for MAY 2022!

The JORDAN SCHOOL DISTRICT is at it again!

For MAY 2022, substitute teachers with NO CANCELLATIONS and who qualify as outlined below, will be paid on June 10, 2022.  The May tiered substitute teacher bonus incentives are as follows:

18 days worked = $300

15 days worked = $180

12 days worked = $120

9 days worked = $60

Benefit eligible substitute teachers working full time at various schools throughout the Jordan School District, DO NOT QUALIFY for the monthly substitute teacher bonus incentives, since they are required to work every school (contract) day.

Thank you again for your service to Jordan School District.

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All students will no longer receive free meals automatically for the 2022-23 school year. The USDA free meals waiver was not renewed by the federal government and will end with the close of the 2021-22 school year. Please see the flyer below and share this information with the families in your school.

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Administrators & Program Directors,

As we are beginning to make plans for the 2022-23 school year, we wanted to remind you about the master calendar for the district. You can find it on mastercal.jordandistrict.org. This calendar is intended to inform Principals, Administrators, and District personnel of district events and due dates (it does not include individual school events).

If you would like to copy anything on this calendar to your personal google calendar, simply click on the “see more details” link and then copy it using the 3 vertical dot (options) button.

To search for an item in the master calendar, you can use Command+F (Apple) or Control+F (PC). This will bring up a search bar where you can type a few key words to help you find the information you are seeking.

if you would like to add a district event or make a revision to the master calendar, please contact Lisa LeStarge at 801-567-8120 or lisa.lestarge@jordandistrict.org.

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The current service contract on Kajeet mobile hotspots will end mid-June, 2022. For schools interested in renewing service contracts on these devices, the attached quote from CDWG will give you an idea of how much that will cost. Pricing as listed is per device, per year (12 months, not school year). To make a purchase, you can contact Chris Carpen using the contact info provided at the bottom of the quote.

If you want additional Kajeet devices, free of charge, please contact Mark Sowa (mark.sowa@jordandistrict.org or 801-567-8392) to arrange for a delivery. There are plenty to go around.

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National School Nurse Day was established to foster a better understanding of the role of school nurses in the educational setting.

Administrators: How do you celebrate National School Nurses Day? Please help our School Nurses know that they are loved and appreciated for all they do for you and our students!

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The following calendars have been created by Planning & Enrollment for each level with level-specific events and school recesses. Events have been added for the 21-22, 22-23, and 23-24 calendars, although specific items (such as the A/B rotation or elementary early-out schedule) are not yet available for future years. These links can be used to subscribe to the calendar on a phone, computer, or other device. The links are public and may also be shared with staff or communities.

Clicking on the link will open the calendar; most operating systems will then give you the opportunity to subscribe to the calendar.

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On Thursday, April 21, 2022, at 10:15 a.m. hundreds of thousands of Utahns will “Drop, Cover, and Hold On” in the annual Great Utah ShakeOut Earthquake Drill.

All schools are encouraged to participate in this drill, or to conduct an earthquake drill sometime in the month of April. This is an opportunity to incorporate emergency preparedness in classroom lessons and to include proper ways to protect oneself during an earthquake. The drill will help us to be prepared for an earthquake, like the one we experienced on March 18, 2020.

Schools can register to participate in the Great Utah ShakeOut, at: www.ShakeOut.org/Utah. After registering your school, you can also review the “PLAN YOUR DRILL” section at the bottom left of the Webpage. Under the “Resources” tab, towards the top of the Webpage, you can find NEW! PowerPoints for leading ShakeOut Drills (online or in-person). Materials on the Resources page will help support your participation in the ShakeOut and promote awareness and preparedness. Schools are encouraged to take Covid precautions as needed, to include awareness about distancing prior to people gathering under a common table as they Cover and Hold during the drill.

Please review the Jordan School District Incident Command Manual - Earthquake Action Plan and Standard Operating Guidelines for planning, drilling and responding to an earthquake. The manual is located in the JSD Incident Command Folder on Google Drive, link: Incident Command Folder. Bookmark for future reference.

Please plan and prepare to take part in this statewide earthquake drill. Remember to report your drill and related meetings using the Jordan School District 2021-22 REPORT EMERGENCY — DRILLS, ACTUAL EVENTS, or MEETINGS Form on Google Drive.  Bookmark for future reporting.

Please contact the JSD Emergency Operations Manager Lance Everill with questions, etc.:   Office 801-567-8623, lance.everill@jordandistrict.org

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Principals:

Effective immediately full-time Classroom Assistant positions have been created at Lane 1, 2, and 3. These positions are 180 days, are not eligible for substitute coverage when the person in these positions are absent, and must be paid for from school budgets (not the District 0050 budget). Salary calculations for these positions must include a fully loaded benefit eligible salary including insurance costs. Principals interested in hiring for these positions must post the position for five days, interview qualified applicants, and follow the district hiring processes and procedures. See the attached job description for further details. Please feel free to contact an HR Administrator or an Administrator of Schools if you have any questions.

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Utah Retirement Systems is offering free, one-hour individual retirement planning sessions.

Tuesday, April 19, 2022
ASB

Wednesday, April 20, 2022
District Office

Please see attached flyer for directions on how to sign up for the individual sessions on myURS.

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LOCKOUT, LOCKDOWN and Shelter-in-place are emergency responses often confused with one another. Jordan School District created clarifying videos on these responses to train students and staff, all under three minutes in duration, located at: Google Drive > Shared with me > Incident Command Training Videos. Click HERE

REMEMBER: Locks were invented to keep humans out of things. Associate “locks” with humans” and “LOCKOUT” and “LOCKDOWN” with a potentially violent person.  

LOCKOUT and LOCKDOWN are DENY strategies, as part of the AVOID DENY DEFEND response protocols for violence threats. DENY the threat access to you by creating a physical barrier between you and them.

LOCKOUT – external threat

  • Call 911 when SAFE TO DO SO
  • LOCK them OUT of the building, creating a barrier between you and the threat
  • Use the LOCKOUT Card on the dedicated card reader in the main office to quickly lock all exterior doors that are scheduled open at that moment
  • Students and staff on the school grounds should come in for safety
  • Staff card access badges will still work during a LOCKOUT
  • Students and staff remain inside
  • Do not let people exit, or enter until the LOCKOUT has ended
  • Consider bringing occupants of portables into the main building, if SAFE TO DO SO (For supervision, water, lunch, restrooms, medications, etc.)
  • Consider notifying Transportation in case buses are in route to the school
  • Post a sign on entrances stating the school is in LOCKOUT
  • Remain vigilant
  • Keep hallways and common areas clear of students and staff
  • If police enact the LOCKOUT, police end the LOCKOUT
  • Use the END LOCKOUT Card on the reader in the main office to revert to the door schedule at the time it is ended

LOCKDOWN – internal threat

  • Call 911 when SAFE TO DO SO
  • Get behind a closed, locked door of a classroom, office, conference room, etc., creating a barrier between you and the threat
  • LOCKS, LIGHTS, OUT OF SIGHT
  • Consider barricading the door with furniture, if you’re able to do so quickly and safely
  • Remain quiet, silence cell phones, make it seem like an unoccupied room to the intruder
  • The threat is already inside the building so there is no need to lock exterior doors
  • Consider being ready to DEFEND yourself if the intruder gains entrance into the room
  • Consider using text messaging to quietly inform the school Incident Command Team of your status
  • The police will open the door to clear the room, so there is no need for occupants to open the door

Shelter-in-place – chemical spill or severe weather outside (As defined by FEMA, not a response to violence)

  • Call 911 when SAFE TO DO SO
  • Remain indoors, seeking “shelter from the storm” or dangerous air outside
  • Turn off the electrical breakers to the air handlers to quickly restrict outside air from coming in if there has been a chemical spill/leak outside
  • Consider bringing occupants of portables into the main building, if SAFE TO DO SO (For supervision, water, lunch, restrooms, medications, etc.)
  • Consider moving occupants to a specific part of the building, or large gathering space for safety purposes
  • Take direction from police, fire, or the District accordingly

Use the Jordan School District Incident Command Manual when planning, conducting drills and preparing for emergencies. Please contact JSD Emergency Operations Manager Lance Everill with questions: 801-567-8623, lance.everill@jordandistrict.org

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DATE:  
March 17, 2022

TO: 
All Administrators and Administrative Assistants

FROM:  
John Larsen, Business Administrator

SUBJECT:  
Employee Overnight Travel

As a reminder, when employees travel to conferences or other events and it is not related to:

  1. a) student group travel arrangements, or
  2. b) an administrative travel stipend arrangement,

the following policies are to be followed (see the Financial Manual for more details):

  1. The travel request is to be submitted at least 45 days in advance using the Skyward task process called “Travel Request” so the Travel Buyer has sufficient time to make all arrangements in a cost-effective manner and so the traveler can verify information before the travel occurs. The Travel Buyer makes the airline, hotel, and shuttle arrangements. The Travel Buyer may pay for the conference registration as requested. However, suggestions may be made in the notes of the travel request.
  2. All costs associated with the travel are to be listed and preapproved.
  3. Any documentation regarding the reason for the travel is to be attached to the travel request (e.g. conference advertisement, schedule, itinerary, etc.).
  4. Regardless of how the travel is paid for, the travel must follow the same rules (e.g. grant / non-grant; department / school, etc.).
  5. First class, business class, or upgradeable fares should not be requested to be booked or paid for by the District.
  6. Lodging will be at the conference site or in a reasonably priced hotel within walking distance of the conference. A reasonably priced hotel is considered the average cost of hotels within the vicinity of the conference.
  7. Employees do not earn overtime or trade time for attending or traveling to a conference.
  8. Travel less than 50 miles from the employee’s normal work assignment should not include hotel costs or per diem costs.
  9. If an employee chooses to drive rather than fly to the conference, the employee will receive a mileage reimbursement equivalent to the lowest airfare available 21 days in advance or the regular mileage reimbursement, whichever is lower.
  10. Rental cars are to be used only when other forms of transportation are either not available or those forms of transportation are more costly than a standard rental car with the hotel parking fees. Rental cars cannot be prepaid by the Travel Buyer. The traveler will need to pay for car rentals and be reimbursed if not on a P-Card.
  11. Original receipts for airport parking fees, luggage fees, ground transportation (Uber, Lyft, cabs), or other costs must accompany the reimbursement request after the travel occurs. Any applicable per diem will be paid at the same time as these reimbursements. Costs not pre-approved for the travel are not reimbursed.
  12. P-Card use is acceptable only for the following items when pre-approved:
    1. Baggage fees
    2. WIFI if not offered with the hotel
    3. Transportation to/from the hotel/airport
    4. Airport parking
    5. Rental cars
    6. Conference registration
  13. For many personal reasons employees may want to pay for some additional travel costs that the District cannot pay for. For example, if the employee wishes to rent a car so they can tour the city, visit some sites, go out to eat at a distant establishment, etc. or if the employee wishes to extend the trip so they can see some sites, the employee should pay for these additional costs and report leave time as applicable.
  14. The State Auditor has prohibited government entities from booking or paying for non-employees’ travel even when there is a plan to reimburse the government entity.

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DATE:    
March 17, 2022

TO: 
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT: 
Thriving Schools: A Summit for Student Success

These past few years have both challenged us and taught us the importance of prioritizing empathy, relationships, and social-emotional learning to support students. Above all we know that a thriving school community starts with ongoing learning and reflection.

Thriving Schools: A Panorama Summit for Student Success originally aired on February 15th – but they have made it available to access until May 16th for FREE. The topics include:

  • What does it mean for schools to thrive?
  • MTSS and data-based decision-making.
  • School Counselors as leaders within a multi-tiered, multi-domain system of support.
  • Creating a shared understanding & partnering with families to supporting the social-emotional growth.

You may access the summit at the following link:

THRIVING SCHOOLS: A Panorama Summit of Student Success

Please feel free to share this resource with your counselors, psychologists, social workers, leadership teams and/or teachers as you see fit.