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Category: Other Admin Deadline

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If you are a contracted employee and need to take Annual/Personal Leave before or after Winter Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
Winter Recess
(All Licensed)		 Dec. 22, 2023 – Jan. 1, 2024 Dec. 21, 2023 Only* Nov. 7 – Nov. 17, 2023
Winter Recess

(All 180, 184, 187, 206, Contracts)

 Dec. 22, 2023 – Jan. 1, 2024 Dec. 21, 2023 and Jan. 3, 2024 Nov. 7 – Nov. 17, 2023
Winter Recess

(242/245 Contract)

 Dec. 25, 2023 – Jan. 1, 2024 Dec. 21, 2023 and Jan. 3, 2024

(245 contracts work Dec. 27-29)

 Nov. 10 – Nov. 20, 2023

*Licensed Only - January 3, 2024 will not be considered a Critical Day for the 2023-2024 school year.

Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

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Volunteer reports need to be submitted to Insurance Services by December 22, 2023.

Workers’ Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period of August 1, 2023 to November 30, 2023.

Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by December 22, 2023.

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If you are a contracted employee and need to take Annual/Personal Leave before or after Thanksgiving on a “Critical Day” for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request

During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
Thanksgiving Recess     (Licensed) November 22-24, 2023 Nov. 21 and 27, 2023 Oct. 8 – Oct. 18, 2023
Thanksgiving Recess     (242, 245 Contracts) November 23-24, 2023 Nov. 21 and 27, 2023 Oct. 9 – Oct. 19, 2023
Thanksgiving Recess     (ESP 180, 184, 187, 206 Contracts) November 22-24, 2023 Nov. 21 and 27, 2023 Oct. 8 – Oct. 18, 2023

Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

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Jordan School District employees are responsible for knowing and adhering to all district policies and procedures. The crucial policy review is available to district employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2023.  

A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.”  Attached is a tutorial to assist in completing the review.

Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).

 

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Deadline for submissions is now October 4, 2023

Interviews will be held on Friday, October 13, 2023 - Interview Application Link

See the attached flyer for all the details and the link to the interview application.

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Reminder: All school/department Google Sheets are to be filled out with the following information for all plans that have been received by Friday, September 15, 2023:
LOC - EMPLOYEE LAST NAME - EMPLOYEE FIRST NAME - EMPLOYEE ID - FTE - DATE REC'D PLAN

Please Do Not fill in the hours to be paid until you have received the actual timesheet and verified the actual hours worked.

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If you are a contracted employee and need to take Annual/Personal Leave before or after the Critical day around Fall Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request

During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org 

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
Fall Recess

(Licensed)

 Oct. 24-27, 2023 Oct. 20 and 30, 2023 Sept. 9 – Sept. 19, 2023
Fall Recess

(All 242, 245 Contracts)

 Oct. 26-27, 2023 Oct. 20 and 30, 2023 Sept. 11 – Sept. 21, 2023
Fall Recess

(206 Contracts)

 Oct. 24-27, 2023 Oct. 20 and 30, 2023 Sept. 8 – Sept. 18, 2023
Fall Recess

(180, 184, 187, Contracts)

 Oct. 23-27, 2023 Oct. 20 and 30, 2023 Sept. 8 – Sept. 18, 2023

Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

 

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DUE TODAY! - NOVEMBER 16, 2023. Get your form turned in if you haven't already done so.

DATE:  
August 31, 2023

TO: 
All Principals, Jordan School District
Administrative Assistants

FROM:  
Michael Anderson, Associate Superintendent
Jordan District Nurses

SUBJECT:  
CPR/First Aid/AED Certification

Jordan School District requires that at least 3 full-time employees in each building be certified in CPR, First Aid, and AED. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid/AED certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid/AED certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $29.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid/AED certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2023.

 

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DATE:   
August 24, 2023

TO:        
All Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT:  
2023-2024 Employee/Educator Wellness Representatives

The wellness team is excited to announce the continuation of the Employee Wellness Representative. This program is intended to support employee health and wellness. The Employee Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts within your schools or department.

If you’d like to have a representative for your school or department, please note the following information:

  • We will be holding an Employee Wellness Representative Training Retreat on 9/19/23 & 1/19/24, details will be shared with wellness reps and administrators from schools who designate a representative for their school or department.
    • As a peer support program, we recommend that each school select a non-administrative, licensed staff member (we also encourage you to choose someone who is not a member of the mental health team). Ultimately, it’s best to choose someone who is not a supervisor, has the trust of their colleagues, and can support employee wellness initiatives at your school or within your department.
    • If a substitute is required to attend the training retreats, schools will need to cover the cost of a substitute.
    • Administrators are invited to attend the retreat with their designated employee wellness representative, these trainings will focus on strategies for employee
    • Our District Wellness Specialists will maintain contact with each representative and support your efforts.

Click this link and nominate your school or department rep by September 7, 2023.

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Teaching and Learning (T&L) is here to help you with your 32 hours of educator-directed learning. You'll find lots of great classes, workshops, and conferences that can provide you with the learning and hours you'll need to meet the 32-hour stipend requirement. Contact T&L with questions - Michelle Williams at 801-567-8365.

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TO:
All Principals
All Administrative Assistants 

As a reminder, the attached form, Educator-Directed Paid Professional Hours PLAN is due from your eligible licensed personnel on or before the fifth day of instruction. 

In addition, the Educator-Directed Paid Professional Hours Time Log has been revised to reflect a change in the due date. Please make your eligible employees aware of the new April 1, 2024 due date for their log/timesheet to be turned in. The LOG/TIMESHEET must be turned in no later than April 1, 2024 so that amounts may be paid in the May 2024 paycheck. If employees have already turned in their plan they do not need to fill out a new one. 

The attached instructions and background information are to help you in compiling the timesheets that will be coming to you from your licensed personnel. 

BACKGROUND INFORMATION

The Utah State Legislature passed HB 489 in the 2023 session which allocates up to 32 hours of educator-directed paid time to each school-based educator for the 2023-24 school year.

PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS 

Principals and administrative assistants have six assignments:

  1. Assign a designated person to oversee this program
  2. Make sure the plans are turned in on or before the fifth day of instruction
  3. All plans must be logged (with the date received), by the designated person, no later than Sept 15 on the provided Google Sheet
  4. Provide time for eligible staff to complete the plan
  5. Gather and track the timesheets
  6. Make sure teachers follow through

Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before the fifth day of instruction.

August 25 – 7th grade, High School
August 28 – Elementary grades 1-6, Middle School grades 8-9
September 6 – Kindergarten

Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.

The designated person will complete the Google Sheet with all received plans by September 15. Schools will keep the copies of the Plan on file at the school for auditing purposes.

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If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before/after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days* Window
Labor Day September 4, 2023 Sept. 1 and 5, 2023 July 21 – July 31, 2023

*Critical Days are the first student attendance days before or after a school holiday. If a non-student attendance day falls before or after a school holiday, the Critical Day is the day before or after that non-student attendance day when students are in attendance.

Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

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As of August 4th, 2023 all administrators will be required to enroll in 2-Factor Authentication for their Google accounts. After this date, you will be prompted to enroll in 2-Factor Authentication the first time you login to your Google account.

Attached are step-by-step instructions to enroll in Google 2-Factor authentication. For further assistance contact the Information Systems help desk at Ext. 88737.

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DATE: 
May 16, 2023

TO:  
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Updated Extended Year for Special Educator Stipend Days 2022-23

A specific group of special educators were allowed to work up to 5.5 additional days following the last contract day for the 2022-23 school year. Eligible staff that have days left to work, and did not work all of their allotted days in the fall, are required to complete a survey to be paid for those days.

After you have completed working the days, simply click on the link in the attached memo to start the survey. This link will open on June 6, 2023 and will remain open until July 15, 2023.

Please remember you cannot enter the days you already worked and were paid for in the fall. Submitted days must be worked June 6-9th, 12-16th, or 20th and must be worked in your assigned building(s).

It is important to remember: When asked for the approver for your submission do not put your principal or LEA. Please enter amanda.hamblin@jordandistrict.org so that the submission can be approved through the Special Education office and be sent to the State Office for payment. If you list your building supervisor as the approver, your request will not be submitted for payment.

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Saturday, May 13, 2023 at 9:00 AM is the 8th Annual JEF CHALLENGE RUN at Veterans Memorial Park in West Jordan. Cost per person is $20 (Teachers are free!)

THE CHALLENGE OBSTACLE RUN is a family-friendly obstacle course run open to all ages and created to make a difference in Jordan District Classrooms. Thanks to our generous sponsor GENESIS DENTAL, 100% of proceeds go directly toward Classroom Grants benefiting students & teachers in Jordan District!

Open to the community and fun for all ages, the run ends with a fun family festival with lots of free giveaways. Come see what all the fun is about! For more details and to register online, visit: www.jefchallenge.org

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DATE:
May 4, 2023

TO:
All Principals / Department Directors / School Administrative Assistants

SUBJECT:
Requests for 2023-2024 Special Calendars – Licensed Only

Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2023-2024 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols, and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department. 

A list of licensed employees at your school/department location who are currently on a special calendar for the 2022-2023 contract year will be emailed to you for review on Friday, May 5, 2023. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.

Criteria for determining if an employee requires a special calendar:

  • 187 Modified/207 Modified-educator who is less than a 1.0 FTE working a schedule that is modified by hours per day or number of days during the wee (i.e. .50 FTE working 8 hours every other day, for example)
  • Multiple Location Employees- employees split between two or more locations. 
  • Elementary Job Shares

If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Senior- Lisa Garner, for assistance. If a list is not included, there are currently no employees on a special calendar at this location.  However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.

Instructions for Special Calendar Requests:

  1. Principals set up a meeting with employee(s) who meet the criteria for a special calendar. Attached is an optional email template that can be modified to fit each employee; however essential information should remain unchanged.
  2. Collaborate with each employee and complete the appropriate calendar for any/all licensed employee(s) on a special calendar found on the HR Connection link.  These calendars are fillable and will self-calculate.
  3. Print the completed calendar, sign and obtain signatures from the employee(s).
  4. Return the original calendar to the Human Resource Department by May 19, 2023 for processing.
  5. If a licensed employee will not continue on a special calendar, an online change form must be completed at the school/department and submitted to the Human Resource Department in Skyward.

Important Reminders:

    • Special Calendars may only be changed twice per contract year.  Revisions must be pre-approved and signed by the principal/director.
    • Special calendars must be followed as outlined.  If a calendared day is missed, the appropriate allocated leave time must be entered in Skyward for that day. (The calendar has a calculator to assist with time entry.)
  • Trade days are problematic and require a change to the employee’s special calendar, written approval by the supervisor, and notification to an HR Administrator, prior to taking leave or modifying their calendar.

Thank you in advance for your attention to this matter.  Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Lisa Garner, HR Assistant Senior, at (801) 567-8226.

An abbreviated version of this memo was included in the May 2023 HR Connections, which can be viewed at https://employment.jordandistrict.org/hr-connections-newsletters/.

JL/jo

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DATE:
April 18, 2023

TO:
All Principals
All Budget Directors

FROM:
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets, & Audits
Bonnie Brennan, Director of Insurance Services
Michael Heaps, Director of Information Services
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing

SUBJECT:
Year-End Processing Deadlines

Please observe the following critical deadlines, listed in the memo below, regarding the financial year-end processes for the 2022-23 year. Please review these dates as they could have a major effect on your location’s ability to operate.