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Category: Other Admin Deadline

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If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before/after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days* Window
Labor Day September 4, 2023 Sept. 1 and 5, 2023 July 21 – July 31, 2023

*Critical Days are the first student attendance days before or after a school holiday. If a non-student attendance day falls before or after a school holiday, the Critical Day is the day before or after that non-student attendance day when students are in attendance.

Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

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As of August 4th, 2023 all administrators will be required to enroll in 2-Factor Authentication for their Google accounts. After this date, you will be prompted to enroll in 2-Factor Authentication the first time you login to your Google account.

Attached are step-by-step instructions to enroll in Google 2-Factor authentication. For further assistance contact the Information Systems help desk at Ext. 88737.

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DATE: 
May 16, 2023

TO:  
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Updated Extended Year for Special Educator Stipend Days 2022-23

A specific group of special educators were allowed to work up to 5.5 additional days following the last contract day for the 2022-23 school year. Eligible staff that have days left to work, and did not work all of their allotted days in the fall, are required to complete a survey to be paid for those days.

After you have completed working the days, simply click on the link in the attached memo to start the survey. This link will open on June 6, 2023 and will remain open until July 15, 2023.

Please remember you cannot enter the days you already worked and were paid for in the fall. Submitted days must be worked June 6-9th, 12-16th, or 20th and must be worked in your assigned building(s).

It is important to remember: When asked for the approver for your submission do not put your principal or LEA. Please enter amanda.hamblin@jordandistrict.org so that the submission can be approved through the Special Education office and be sent to the State Office for payment. If you list your building supervisor as the approver, your request will not be submitted for payment.

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Saturday, May 13, 2023 at 9:00 AM is the 8th Annual JEF CHALLENGE RUN at Veterans Memorial Park in West Jordan. Cost per person is $20 (Teachers are free!)

THE CHALLENGE OBSTACLE RUN is a family-friendly obstacle course run open to all ages and created to make a difference in Jordan District Classrooms. Thanks to our generous sponsor GENESIS DENTAL, 100% of proceeds go directly toward Classroom Grants benefiting students & teachers in Jordan District!

Open to the community and fun for all ages, the run ends with a fun family festival with lots of free giveaways. Come see what all the fun is about! For more details and to register online, visit: www.jefchallenge.org

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DATE:
May 4, 2023

TO:
All Principals / Department Directors / School Administrative Assistants

SUBJECT:
Requests for 2023-2024 Special Calendars – Licensed Only

Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2023-2024 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols, and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department. 

A list of licensed employees at your school/department location who are currently on a special calendar for the 2022-2023 contract year will be emailed to you for review on Friday, May 5, 2023. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.

Criteria for determining if an employee requires a special calendar:

  • 187 Modified/207 Modified-educator who is less than a 1.0 FTE working a schedule that is modified by hours per day or number of days during the wee (i.e. .50 FTE working 8 hours every other day, for example)
  • Multiple Location Employees- employees split between two or more locations. 
  • Elementary Job Shares

If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Senior- Lisa Garner, for assistance. If a list is not included, there are currently no employees on a special calendar at this location.  However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.

Instructions for Special Calendar Requests:

  1. Principals set up a meeting with employee(s) who meet the criteria for a special calendar. Attached is an optional email template that can be modified to fit each employee; however essential information should remain unchanged.
  2. Collaborate with each employee and complete the appropriate calendar for any/all licensed employee(s) on a special calendar found on the HR Connection link.  These calendars are fillable and will self-calculate.
  3. Print the completed calendar, sign and obtain signatures from the employee(s).
  4. Return the original calendar to the Human Resource Department by May 19, 2023 for processing.
  5. If a licensed employee will not continue on a special calendar, an online change form must be completed at the school/department and submitted to the Human Resource Department in Skyward.

Important Reminders:

    • Special Calendars may only be changed twice per contract year.  Revisions must be pre-approved and signed by the principal/director.
    • Special calendars must be followed as outlined.  If a calendared day is missed, the appropriate allocated leave time must be entered in Skyward for that day. (The calendar has a calculator to assist with time entry.)
  • Trade days are problematic and require a change to the employee’s special calendar, written approval by the supervisor, and notification to an HR Administrator, prior to taking leave or modifying their calendar.

Thank you in advance for your attention to this matter.  Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Lisa Garner, HR Assistant Senior, at (801) 567-8226.

An abbreviated version of this memo was included in the May 2023 HR Connections, which can be viewed at https://employment.jordandistrict.org/hr-connections-newsletters/.

JL/jo

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DATE:
April 18, 2023

TO:
All Principals
All Budget Directors

FROM:
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets, & Audits
Bonnie Brennan, Director of Insurance Services
Michael Heaps, Director of Information Services
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing

SUBJECT:
Year-End Processing Deadlines

Please observe the following critical deadlines, listed in the memo below, regarding the financial year-end processes for the 2022-23 year. Please review these dates as they could have a major effect on your location’s ability to operate.

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Please take a moment to consider nominating a school or educator for this prestigious honor presented annually by the state-wide program Resilient Utah. Each year education organizations and individuals are chosen that have shown exemplary efforts in building resilience in their schools, homes and communities. The Education Tribute Awards will be announced during “Resilient Utah Month” in May 2023.

Deadline to nominate is April 21, 2023

LINK to Nomination Form

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If you are a contracted employee and need to take Annual/Personal Leave before or after Memorial Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

Please note: Employees shall not be considered for paid annual leave the day before or after a school holiday more than once during any contract year.

School Holiday Date of Holiday Window
Memorial Day May 29, 2023 April 14 – April 24, 2023

Annual/Personal Leave Taken Before or After a Holiday 2022-2023

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Outstanding Education Support Professional Award Applications are now open!

District support staff are among the unsung heroes of the Jordan School District. Each year Jordan District school principals and department heads are invited to nominate one non-teaching/support staff employee for recognition.

All full-time Jordan School District Education Support Professional employees are eligible. Past winners of this award are not eligible for nomination. One nomination per department/school will be considered. Please make sure the Nominee's Department Head or Principal has approved this nomination.

Nominations will be accepted until 11:59 pm, Monday, April 17, 2023.

Nomination form can be found on the JEF website or by clicking this link: 2023 Outstanding Education Support Professional Nomination Form

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If you are a contracted employee and need to take Annual/Personal Leave before or after the mid-spring recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
Mid-Spring Recess April 24, 2023 Mar. 10 – Mar. 20, 2023

Annual/Personal Leave Taken Before or After a Holiday 2022-2023

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JORDAN SCHOOL DISTRICT is offering Elementary and Secondary paid administrative internship openings for the 2023-24 academic year. Applications are open now through February 28, 2023 at midnight.

Please refer to the details below:

  • Applicants must select level of preference (elementary, middle or high) and submit only one application.
  • Selected applicants will be interviewed.
  • Assignments are for 1-year only, with no guarantee of a permanent administrative position.
  • Internal applicants, if selected, will be treated as an employee on a leave of absence for the current school year. Internal applicants chosen as an administrative intern will have the right to return to a comparable licensed position at the end of the internship.
  • Applicants must:
    • 1) be enrolled in a university administrative/leadership program, OR
    • 2) have a current in state or out-of-state administrative license, OR
    • 3) be in the JSD Administrative Pool
  • Administrative Interns are paid on a teacher salary schedule – 187-day contract plus 20 additional days for elementary and 10 additional days for secondary. A night stipend will be added according to level assignments.
  • Assignment locations are to be determined.

If you are interested in a full time, paid Administrative Internship Position, click HERE to apply!

Click HERE for a Frontline application tutorial.

 

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Teachers and other educators whose educator license will expire on June 30, 2023, are encouraged to begin the license renewal process by going to the USBE website. You may begin reviewing the videos and completing your renewal form; however, the following information has been given to us by USBE regarding licensure renewal:

We have discovered that the renewal feature of USIMS that was released this week is not working properly. We have turned off the feature and are working to remedy the situation as quickly as possible. We hope to have renewals up and running early next week.

Please refrain from directing your educators to renew until the feature is confirmed to be working properly and turned back on. We have updated the notification banner on USIMS.

We apologize for the inconvenience; we know that educators are anxious to complete this important task. We appreciate your patience and understanding.

The District HR Department will send you reminders in November, January, and March. A FINAL reminder will be sent to you in April as a 4th and FINAL NOTICE & NOTICE OF TERMINATION should you not receive your license renewal certification in CACTUS by June 30, 2023.

DON’T DELAY – START THE PROCESS NOW!

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Prior to the TEACHER TRANSFER FAIR on February 13th, principals may post available positions for the 2023-24 school year on a Google Form. Please click here to advertise your transfer openings for teachers and other licensed employees. This will allow teachers to view your postings prior to the Teacher Transfer Fair.

Teacher Transfer Fair Link 

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Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

  • February 15, 2023 $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward under “Employee Access”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check. Informing your principal/school administrator either verbally or in writing is not sufficient. See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.

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Valued Licensed Employees:

The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.

LICENSE RENEWAL
Teachers and other educators whose educator license will expire on June 30, 2023, are encouraged to begin the license renewal process starting February 1st by going to the USBE website.  You may begin reviewing the videos; however, license renewals cannot be submitted to the USBE before January 2023. The District HR Department will send you reminders in November, January, and March.  A FINAL reminder will be sent to you in April as a 4th and FINAL NOTICE & NOTICE OF TERMINATION should you not receive your license renewal certification in CACTUS by June 30, 2023.
DON’T DELAY – START THE PROCESS NOW!

LICENSED EARLY NOTIFICATION (Resignation or Retirement)
Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

  • February 15, 2023        $200.00

 The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward under “Employee Access”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check.  Informing your principal/school administrator either verbally or in writing is not sufficient.  See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.

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Each year, the Utah Association of Elementary School Principals (UAESP) gives the Jordan Association of Elementary School Principals (JAESP) the opportunity to celebrate elementary principals for the great work they are doing in their schools. Principals may be nominated for awards in the following categories:

  • Rookie of the Year
  • Innovator of the Year
  • Community Leader of the Year
  • Student Advocate Principal of the Year
  • Instructional Leader of the Year
  • Principal Mentor of the Year

Recipients of the National Distinguished Principal of the Year and Assistant Principal of the Year have already been chosen and will be recognized soon.

If you feel that a principal has done exceptional work in one of these areas, we invite you to nominate them for an award through this survey.

All nominations are due Feb. 10, 2023. Please remember this is for elementary principals only.

The following principals are ineligible to be nominated because they have received an award during the last three school years:
Garett York, Theresa Christensen, Tiffany Smith, Ross Menlove, Megan Cox, Cherie Wilson, Odette Desmarais, Buddy Alger, Shauna Worthington, Courtney Titus, Bobbie Nixon, Jennifer Ludlow, Ann Pessetto, Laurie Goodsell, Suzie Williams, Ken Westwood, Aaron Ichimura, Amanda Edwards, Nick Hansen, Joel Pullan, Ronna Hoffman

After all nominations have been received, the JAESP board will present the awards to each recipient at their own school. Recipients will then be eligible for state-level awards in the same category through UAESP.

Thank you for taking the time to nominate exceptional elementary principals!