Jordan School District
DATE:
August 7, 2023
TO:
All Principals
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Providing a Consistent Space for Itinerant Service Providers
DATE:
August 10, 2023
TO:
School Administrators
District Department Directors
Financial Secretaries
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Kurt Prusse, Director, Purchasing
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Student Data Privacy Resource Review Process
Utah law (53E-9-301, 53E-9-303) requires local education agencies (LEAs) to create a publicly available metadata dictionary that contains a listing of:
This means that any third-party resource that receives personally identifiable student data from the District must be cataloged and, where necessary, reviewed for compliance with USBE data privacy expectations.
Prior to making purchases or entering into purchase arrangements, school staff should check the District’s LearnPlatform registry; software listed on the registry as approved can be submitted for purchase without any additional review. Software that is not listed on LearnPlatform must be reviewed BEFORE the purchase request is submitted. Someone with knowledge of the software should submit a review request to Planning & Enrollment using this review request form prior to entering a requisition in Skyward. The individual who will be using the software (and therefore has some knowledge of what the software does and what data it will use) should enter the review request; this is not an assignment that should default to administrative assistants.
Teachers with specific questions about the process should be directed to your location’s digital coach. Administrators and administrative assistants with specific questions about the process may contact Caleb Olson (x88251).
DATE:
August 10, 2023
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
SUBJECT:
School Safety Specialist
HB61 requires that each school have a designated Safety Specialist. This person will work with the assigned administrator over safety and serve on the school’s safety committee and is to be selected by the school principal. Administrators should thoughtfully and carefully select a willing individual to be the School Safety Specialist. The School Safety Specialist:
Identify the administrator assigned to school safety and the School Safety Specialist using this form (also shared with principals via Google Sheets on 8.7.2023) as soon as reasonably possible.
Generally, the administrator assigned to school safety should serve as the school’s safety committee chairperson with the safety specialist serving as the co- or vice-chair. The school committee should meet regularly to discuss, implement, plan, and implement required school safety practices.
The District Safety Specialist will facilitate ongoing training and support. Questions regarding the School Safety Specialist should be directed to Travis Hamblin at travis.hamblin@jordandistrict.org or 801.567.8439.
Fall Mentor Training will be available online through Canvas July 31 - September 5, 2023. Mentor Training will be provided to new mentors based on administrator recommendation. After checking with potential mentors, please complete the Google Form by Friday, August 11th to add names of mentors you would like to have complete mentor training. We have a limited number of seats. Educators will be added first come, first served. You may add up to three mentors per form. Teachers will get paid $150 stipend for completing the mentor Canvas training.
You can access a list of currently trained mentors on your school’s mentor list shared with you via Google sheets. If you need help accessing your mentor list, please contact Michelle Williams in Teaching and Learning: 801-567-8365.
Fall 2023 Mentor Training Request Google Form Link
For the Admin Assistants: Training for the new Digital English Learner Identification process has been scheduled for Friday, July 28th, from 9:00 - 11:00 am in the Presentation Room at the ASB.
Space will be limited to one in person attendee per school with any additional requests attending via Zoom. Register HERE to receive training documents and access to the zoom link.
We will be available at the end of training for questions and any one on one assistance.
Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is now available to District employees in Skyward through “Online Forms.” As a condition of continued
employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2023.
A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Attached is a tutorial to assist in completing the review.
Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).
Legislative Supply Fund Clarifications
See below for clarification on the following common questions about legislative funds:
IMPORTANT Changes
There are some licensed positions that do not qualify for the Classroom Supplies Appropriation per State Board rule R277-459, but were mistakenly funded in the past by the District. As a courtesy, these positions will receive legislative funds for one more year (2023-24). We are asking principals to inform anyone with a following job description, that beginning in 2024-25, they will no longer receive legislative classroom funds:
Clinical Support Specialist
District Home & Hospital Instructor
Instructional Coach
Intern
Library Media Specialist
Occupational Therapist
Physical Therapist
School Counselor – Intern
School Psychologist
School Psychologist – Intern
School Social Worker
Special Ed Itinerant Services
Speech Language Technician
Speech Therapist
Teacher Special Ed Associate
We appreciate your help in making sure these guidelines and upcoming changes are shared with the licensed educators receiving these funds at your school. For your information, attached is State Rule R277 and the legislative funds guidelines sent out each year.
Our annual Fall Family Fair will be held Thursday, Sept. 7th. We are so excited to share District and community resources with our families. Please share and place in your parent communications. Plan on having you and your teachers attend as well!
Teacher mentor lists will be distributed to principals through email on Friday, June 16.
School administrators will want to identify the school administrator over mentoring, school coach over mentoring, and any other school leader that will need to have access to this list. Please update that information on your school spreadsheet on the instructions tab.
If you have questions about your spreadsheet, contact Michelle Williams (michelle.williams@jordandistrict.org or 801-567-8365) in Teaching and Learning.
Spreadsheets will be sent through email on Friday, June 16.
Please share the following information with educators who are looking for higher education opportunities at WGU or BYU.
If June 2nd is the last day True Time employees and approvers are working before summer break, please make sure all True Time is submitted and approved on time to avoid a delay in receiving June paychecks.
True Time employees MUST clock out and submit all of their True Time on their last day of work this week, no later than Friday, June 2nd.
True Time approvers MUST approve all of their True Time by the end of the day on Friday, June 2nd.
Administrators: Please share the attached flyer with those in your building who might be interested in becoming a principal.
Apply by August 25, 2023 at the BYU Aspiring Principals Academy page.
DATE:
May 25, 2023
TO:
All Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
SUBJECT:
2023-2024 School Wellness Representatives
The wellness team is excited to announce the continuation of our Wellness Reps Program that is intended to support employee health and wellness. The Educator Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts within your schools.
Wellness Reps Information:
Please update your registration materials and anything that is online or sent out to families that includes old meal price info.
Approved Meal Prices for the Upcoming 2023 - 2024 School Year
• Elementary Breakfast: $1.05
• Elementary Lunch: $2.00
• Secondary Breakfast: $1.25
• Secondary Lunch: $2.25
• Adults Breakfast: $2.50
• Adults Lunch $4.10
• Reduced Breakfast: $0.30
• Reduced Lunch: $0.40
Please share the accompanying flyer containing specific information for each grade level/content with your teachers regarding the district-wide professional development day on August 15th.
All licensed personnel are required to attend a corresponding session to their assignment.
Please contact your AOS if questions arise about teachers with unique assignments. Administrators who are NOT hosting at a particular location should be in attendance with teachers. Divide your administrative team accordingly.
TO: Jordan School District P-Card Holders
FROM: Kurt A. Prusse, Purchasing Director
This is a reminder that purchases made before the cycle end date of June 6, 2023, will be taken from your 2022-2023 school year budget. Any charges after June 6, 2023, will be taken from your 2023-2024 school year budget. Your reconciliation will be due in the Accounting Office by June 20th. If you can get your reconciliation in sooner than that, the Accounting Department would appreciate it.
As a reminder for all schools, your P-card reconciliation is still due in the Accounting Department by June 20th, regardless of whether you are working or not. Please make sure that you get your reconciliation in on time.
We are also aware that there will be principals, assistant principals, teachers and secretaries, who currently have a P-Card, that will be transferring to different schools in the district or will be retiring or leaving the District. For those of you who will be transferring schools, you will keep your P-Card but we will need the name and address of the new school, your new office phone number, and the default accounting code that will be used at your new location. For those who are retiring or leaving the school district, please call Kris Wishart in the Purchasing Department at (801) 567-8708 and let her know so that she can close your P-Card account.
If you have any questions or concerns, please reach out to Kris Wishart.
The Special Education Summer Conference for the 2023-24 school year will be held on Tuesday, August 8, 2023 at West Jordan High School. Check in begins at 7:30am and the conference begins at 8:00am. Attendees will receive a $200 stipend.
All Certified/Licensed Special Education staff and school administrators are invited to attend. Please register on JPLS before August 6th. Course and Session information are on the attached flyer. If you have any questions or concerns please contact your teacher specialist.
For those who are new this year and will not have access to JPLS to register prior to the conference, Susan and Robin, the New Teacher Induction Specialists will provide us with a list of who will be attending. Please work with them to ensure you are on their list.
We can't wait to see you there!
Our pilot with School AI will allow us to have 100 participants dive in to their programs and see how teachers can utilize AI as part of their classrooms.
We are looking for each school to recommend a teacher to serve as a "power user" who will test School AI this summer during June and July.
There will be a virtual training offered in both June and July to help users maximize School AI. Participants may be asked to participate in a user group to provide suggestions and other feedback.
If you would like to be considered as an additional pilot participant please let us know below.
DATE:
May 10, 2023
TO:
Principals
All Certified Special Education Staff
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Year-End Checkout for Special Education
The items listed below need attention as you prepare to close out the 2022-23 school year.
Effective Teacher Training (ETT) will be offered this summer. Spots are limited and fill quickly, so learners need to register on JPLS as soon as possible. Pacing is flexible in this online course, so learners will be able to complete the content even with summer vacations.*
For: All general education and special education teachers
Also Welcome: Specialists, mental health providers, ESPs
Note for instructional coaches: You can request to be an observer in the course instead of registering as a learner.
Please email Melanie Dawson or Katie Jarvis if you are interested.
