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Category: Other Admin Action Required

Published on

DATE:
August 17, 2023

TO:
All Principals

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator

SUBJECT:
Inputting of Goals and Services into Embrace

Until you complete a new IEP in Embrace, please use these steps to both complete progress reports when that time comes, and do Medicaid Logs for applicable services.

As you do so, keep in two things in mind:

  1. The person entering this data should update ALL of the goals and services from the previous IEP, not just their own. (Talk among your team to divide and conquer).
  2. When you start this process - you need to complete all the steps and finalize it for the student the SAME DAY.

STEPS

  1. Create an Annual Review Event using the ORIGINAL IEP DATE.
  2. Select the following two documents
    1. Goals and Objectives Page
      1. Add additional Goal pages as needed
    2. Services Page
  3. Goals and Objectives Page
    1. For PLAAFP – “See IEP dated ________”
    2. Copy the Goals (include all goals in all areas)
    3. Input the Goal data – Accuracy, Baseline, Goal Percentage
  4. Services Page
    1. Include the services and minutes
  5. Save
  6. Make this Event Date the Active IEP

If you need to add additional goals to a student after activating the IEP, you will need to contact Brenda via the EMBRACE REQUEST to unlock that IEP.

 

 

Published on

Special Education Resource and Self Contained Team Leaders will soon receive a SCRAM report via District Mail of all students who should be receiving services through your school’s special education program(s) at the start of the 2023-24 school year. All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Since only one copy is being sent per “team” (i.e., Resource and Cluster), it is important that resource teams, cluster teams, SLPs, Guidance Specialists and other itinerant providers work together to check and complete the requested information. Please read the memo carefully for instructions on completing the report.

Please have your Scram Reports and corrected SCRAM returned to the District Office by Friday, September 8, 2023.

If you have questions, please contact the Teacher Specialist assigned to your school or Jen Warkentine at (801) 567-8207. Thank you for your conscientious efforts to complete this critical information. Please remember that special education funding is contingent upon the accuracy of this data.

Published on

DATE:      
August 9, 2023

TO:  
All Principals

FROM:   
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator

SUBJECT:  
Additional Embrace Training Days

We are excited for the new IEP management system, Embrace. Many teachers and administrators attended the Special Education Summer Conference on August 8th and received initial training on the new IEP platform. For those that were not able to attend, there will be two additional training sessions. The content will be the same for both sessions, so you can choose the session that works best for your schedule.

The two training sessions will be held on:
Friday, August 18, 2023 at Riverton High School from 12:00 p.m. until 3:00 p.m.
Friday, September 22, 2023 at West Jordan High School from 1:00 p.m. until 4:00 p.m.

You may choose either day to attend. Please sign up on JPLS to confirm your attendance at one of these two training sessions.

The course number is #101959 and the section numbers are:
#127704 @ RHS August 18, 2023 12-3pm
#127706 @ WJHS September 22, 2023 1-4pm

Published on

DATE:    
August 7, 2023

TO:  
All Principals

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Providing a Consistent Space for Itinerant Service Providers

As the school year begins, please be mindful that the itinerant service providers assigned to your school require a consistent and viable space to work with the students that they are assigned to in your school. Please see attached memo. We appreciate your support in these efforts.

Published on

DATE:  
August 10, 2023

TO: 
School Administrators
District Department Directors
Financial Secretaries
Administrative Assistants

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Kurt Prusse, Director, Purchasing
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Student Data Privacy Resource Review Process

Utah law (53E-9-301, 53E-9-303) requires local education agencies (LEAs) to create a publicly available metadata dictionary that contains a listing of:

  • All personally identifiable student data collected and shared by the LEA
  • A comprehensive list of all recipients with whom the LEA has shared personally identifiable student data, including the purpose for sharing the data, the justification for sharing the data (including if the sharing was required by federal law, state law, or local directive), and how the sharing is permitted under federal or state law.

This means that any third-party resource that receives personally identifiable student data from the District must be cataloged and, where necessary, reviewed for compliance with USBE data privacy expectations.

Prior to making purchases or entering into purchase arrangements, school staff should check the District’s LearnPlatform registry; software listed on the registry as approved can be submitted for purchase without any additional review. Software that is not listed on LearnPlatform must be reviewed BEFORE the purchase request is submitted. Someone with knowledge of the software should submit a review request to Planning & Enrollment using this review request form prior to entering a requisition in Skyward. The individual who will be using the software (and therefore has some knowledge of what the software does and what data it will use) should enter the review request; this is not an assignment that should default to administrative assistants.

Teachers with specific questions about the process should be directed to your location’s digital coach. Administrators and administrative assistants with specific questions about the process may contact Caleb Olson (x88251).

Published on

DATE:  
August 10, 2023

TO:  
Principals
Assistant Principals

FROM:    
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:  
School Safety Specialist

HB61 requires that each school have a designated Safety Specialist. This person will work with the assigned administrator over safety and serve on the school’s safety committee and is to be selected by the school principal. Administrators should thoughtfully and carefully select a willing individual to be the School Safety Specialist. The School Safety Specialist:

  • Should be a full-time employee
  • Can be from any employee group or type (licensed or educational support)
  • Will receive a stipend for the 23-24’ school year ($3,000 for a full-time employee before benefits/taxes)
  • Serves as a co-chair/backup to the administrator assigned school safety on the school’s safety committee
  • Will be trained and provide training and leadership to school staff regarding school safety
  • Will be trained and a part of your school’s threat assessment team.
    • They will need to be trained in Comprehensive Threat Assessment Guidelines (CSTAG). This training is $85 per person paid for by the school. (Student Services will set up/pay for the training and work with your administrative assistant for reimbursement through a journal entry)
    • It is recommended that all school safety committee members be trained in CSTAG.
  • Will assist with safety assurances and compliance

Identify the administrator assigned to school safety and the School Safety Specialist using this form (also shared with principals via Google Sheets on 8.7.2023) as soon as reasonably possible.

Generally, the administrator assigned to school safety should serve as the school’s safety committee chairperson with the safety specialist serving as the co- or vice-chair. The school committee should meet regularly to discuss, implement, plan, and implement required school safety practices.

The District Safety Specialist will facilitate ongoing training and support. Questions regarding the School Safety Specialist should be directed to Travis Hamblin at travis.hamblin@jordandistrict.org or 801.567.8439.

Published on

Fall Mentor Training will be available online through Canvas July 31 - September 5, 2023. Mentor Training will be provided to new mentors based on administrator recommendation. After checking with potential mentors, please complete the Google Form by Friday, August 11th to add names of mentors you would like to have complete mentor training. We have a limited number of seats. Educators will be added first come, first served. You may add up to three mentors per form. Teachers will get paid $150 stipend for completing the mentor Canvas training.

You can access a list of currently trained mentors on your school’s mentor list shared with you via Google sheets. If you need help accessing your mentor list, please contact Michelle Williams in Teaching and Learning: 801-567-8365.

Fall 2023 Mentor Training Request Google Form Link

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For the Admin Assistants: Training for the new Digital English Learner Identification process has been scheduled for Friday, July 28th, from 9:00 - 11:00 am in the Presentation Room at the ASB.

Space will be limited to one in person attendee per school with any additional requests attending via Zoom. Register HERE to receive training documents and access to the zoom link.

We will be available at the end of training for questions and any one on one assistance.

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Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is now available to District employees in Skyward through “Online Forms.” As a condition of continued

employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2023.  

A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.”  Attached is a tutorial to assist in completing the review.

Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).

Published on

Legislative Supply Fund Clarifications

See below for clarification on the following common questions about legislative funds:

  1. Should sales tax be included in the use of funds? (Yes, sales tax may be included)
  2. What types of expenditures are allowed? What is the purpose of these funds? (Per State Rule R277, funds are to be used for educational purposes to benefit students)
  3. Are the items purchased with legislative funds the property of the teacher or the school? (Per State Rule R277, items belong to the school)

IMPORTANT Changes
There are some licensed positions that do not qualify for the Classroom Supplies Appropriation per State Board rule R277-459, but were mistakenly funded in the past by the District. As a courtesy, these positions will receive legislative funds for one more year (2023-24). We are asking principals to inform anyone with a following job description, that beginning in 2024-25, they will no longer receive legislative classroom funds:

Clinical Support Specialist
District Home & Hospital Instructor
Instructional Coach
Intern
Library Media Specialist
Occupational Therapist
Physical Therapist
School Counselor – Intern
School Psychologist
School Psychologist – Intern
School Social Worker
Special Ed Itinerant Services
Speech Language Technician
Speech Therapist
Teacher Special Ed Associate

We appreciate your help in making sure these guidelines and upcoming changes are shared with the licensed educators receiving these funds at your school. For your information, attached is State Rule R277 and the legislative funds guidelines sent out each year.

Published on

Our annual Fall Family Fair will be held Thursday, Sept. 7th. We are so excited to share District and community resources with our families. Please share and place in your parent communications. Plan on having you and your teachers attend as well!

 

Published on

Teacher mentor lists will be distributed to principals through email on Friday, June 16.

School administrators will want to identify the school administrator over mentoring, school coach over mentoring, and any other school leader that will need to have access to this list. Please update that information on your school spreadsheet on the instructions tab.

If you have questions about your spreadsheet, contact Michelle Williams (michelle.williams@jordandistrict.org or 801-567-8365) in Teaching and Learning.

Spreadsheets will be sent through email on Friday, June 16.

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If June 2nd is the last day True Time employees and approvers are working before summer break, please make sure all True Time is submitted and approved on time to avoid a delay in receiving June paychecks.

True Time employees MUST clock out and submit all of their True Time on their last day of work this week, no later than Friday, June 2nd.

True Time approvers MUST approve all of their True Time by the end of the day on Friday, June 2nd.

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Administrators: Please share the attached flyer with those in your building who might be interested in becoming a principal.

Apply by August 25, 2023 at the BYU Aspiring Principals Academy page.

Published on

DATE: 
May 25, 2023

TO:  
All Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT: 
2023-2024 School Wellness Representatives

The wellness team is excited to announce the continuation of our Wellness Reps Program that is intended to support employee health and wellness. The Educator Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts within your schools.

Wellness Reps Information:

  • Duties include:
    • Will attend quarterly in person retreats and monthly Zoom meetings
    • Promote wellness initiatives at the District and school level
    • Lead and support faculty/staff wellness efforts at your school throughout the year
    • Maintain a connection with District Wellness Specialists
    • Model educator wellness for the school community
  • How are they selected?
    • Principal nominates ONE educator wellness representative for each school using this form.
    • Must be a licensed, non-administrative, non-mental health team staff member. Also, we recommend they work with a leadership team or social committee at your school.
  • Principals may work with their current reps to see if they’re interested in doing this important work again for the upcoming school year.
  • Eligible chosen individuals will receive a stipend.
  • Action Items for administrators:
    • Please nominate your Educator Wellness Representative by August 25, 2023

Published on

Please update your registration materials and anything that is online or sent out to families that includes old meal price info.

Approved Meal Prices for the Upcoming 2023 - 2024 School Year

• Elementary Breakfast: $1.05
• Elementary Lunch: $2.00
• Secondary Breakfast: $1.25
• Secondary Lunch: $2.25
• Adults Breakfast: $2.50
• Adults Lunch $4.10
• Reduced Breakfast: $0.30
• Reduced Lunch: $0.40

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Please share the accompanying flyer containing specific information for each grade level/content with your teachers regarding the district-wide professional development day on August 15th.

All licensed personnel are required to attend a corresponding session to their assignment.

Please contact your AOS if questions arise about teachers with unique assignments. Administrators who are NOT hosting at a particular location should be in attendance with teachers. Divide your administrative team accordingly.

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TO:         Jordan School District P-Card Holders

FROM:   Kurt A. Prusse, Purchasing Director

This is a reminder that purchases made before the cycle end date of June 6, 2023, will be taken from your 2022-2023 school year budget. Any charges after June 6, 2023, will be taken from your 2023-2024 school year budget. Your reconciliation will be due in the Accounting Office by June 20th. If you can get your reconciliation in sooner than that, the Accounting Department would appreciate it.

As a reminder for all schools, your P-card reconciliation is still due in the Accounting Department by June 20th, regardless of whether you are working or not. Please make sure that you get your reconciliation in on time.

We are also aware that there will be principals, assistant principals, teachers and secretaries, who currently have a P-Card, that will be transferring to different schools in the district or will be retiring or leaving the District. For those of you who will be transferring schools, you will keep your P-Card but we will need the name and address of the new school, your new office phone number, and the default accounting code that will be used at your new location. For those who are retiring or leaving the school district, please call Kris Wishart in the Purchasing Department at (801) 567-8708 and let her know so that she can close your P-Card account.

If you have any questions or concerns, please reach out to Kris Wishart.