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Category: Middle School Deadline

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Licensed employees resigning/retiring at the end of the current contract year, that give official early notification of resignation/retirement, will be eligible for a tiered incentive. To qualify, notification must be submitted online on or before the following dates:

  • December 15, 2023     $500.00
  • January 15, 2024     $300.00
  • February 15, 2024     $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation or retirement received after the dates listed above will not qualify for an incentive. The official District resignation/retirement notification form is found in Skyward under “Employee Access”. Please see District policy DP318 or DP319 for more detailed information regarding resignations and/or retirements. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

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DATE:
November 30, 2023

TO:
Principals
Assistant Principals

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT: 
Safe Routes to School Updates

Safe Routes Utah very recently created a new website, Safe Routes Utah. The designated contact for Safe Walking Routes that each school had on file should have been sent an email on November 14th with a new username and login information to access the new site. If you or your designee for safe walking routes did not receive this email or if there is a new contact or person assigned to safe walking routes at your school, please contact Kristen Hoschouer at khoschouer@utah.gov as soon as possible to request the login information.

All 2023-24 Safe Route to School maps, regardless of their last approval, must be re-approved by the district on the new site by December 22, 2023. Any changes that were made to your schools 2023-24 Safe Routes to School map after July 10th of 2023 were not included in the new site transfer and will need to be updated on your school’s map on the new mapping site and submitted for approval on or before December 22, 2023.

Schools should begin the Safe Route to School process for the 2024-25 school year as soon as possible. Your schools Safe Routes to School map for 2024-25 must be entered on the new site on or before Friday, January 26, 2024 for approval.

The mapping process on the new website has been updated as well. Instructions on the website state that schools should:

  1. Identify their Safe Routes Committee
  2. Create/update their Safe Routes Map and submit for district approval
  3. Once the map is approved, they will create/update their Safe Routes plan report

All of this information, including guides and video tutorials, can be found on the new Safe Routes website.

The updated district Safe Routes To School Form can be found on our Jordan School Safety website or click this link for direct access. The document requires you to make a copy. Please change the title to reflect your school and share it with the district School Safety Coordinator, Matt Alvernaz, once it is complete and ready for review.

Please reach out to Matt Alvernaz (matt.alvernaz@jordandistrict.org or 801-567-5623) with any questions.

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If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before or after the MLK recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request

During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
Martin Luther King Jr.

ESP

 January 15, 2024 Jan. 12 and 17, 2024 Dec. 1 – Dec. 11, 2023
Martin Luther King Jr.

Licensed

 January 15, 2024 Jan. 12, 2024 Only* Dec. 1 – Dec. 11, 2023

*Licensed Only - January 17, 2024 will not be considered a Critical Day for the 2023-2024 school year.

Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

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On behalf of Jordan School District (JSD), the HR Department will apply for a small surplus of USBE funds in Educator Licensing to support Utah educators seeking their professional educator license. In anticipation that JSD will receive some grant funding, HR will be contacting associate level educators who are in the process of obtaining their professional educator license and asking them to submit expenses they incurred from 7/1/2023 through 6/30/2024 while pursuing their professional license. APPEL educator PPAT expenses are currently reimbursed by school fund; therefore, do not qualify. All additional expenses may be eligible for reimbursement, if the employee submits their proof of enrollment in classes taken toward their professional educator license. This information from the employee must be received by December 8, 2023 and prior to the submission of this grant by the HR Department.

If you have questions regarding this grant or for a list of qualifying educators at your school/department location, please contact Brittany Bauer (secondary) at brittany.bauer@jordandistrict.org or Jane Olsen (elementary) at jane.olsen@jordandistrict.org.

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Registration for the 2024-2025 Instructional Coaching Endorsement - Cohort 2 is open to principals and teachers. Principals may submit the names of those teachers they would like to participate. This is only for teachers interested in future coaching opportunities. Current coaches will continue to attend training during contract time. See the enrollment form for more details.

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Federal regulations require the district to certify the payroll of any employee being paid with federal funds. Accounting identifies employees that meet this federal criteria and prepares certification forms by location. Principals and department heads please review the attached instruction memo and look for your payroll certification email the week of November 6, 2023. Certifications are due Monday, December 11, 2023. Please review your certifications ASAP and contact Natalie Grange if you have any questions or concerns. natalie.grange@jordandistrict.org, ext. 88312

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If you are a contracted employee and need to take Annual/Personal Leave before or after Winter Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
Winter Recess
(All Licensed)		 Dec. 22, 2023 – Jan. 1, 2024 Dec. 21, 2023 Only* Nov. 7 – Nov. 17, 2023
Winter Recess

(All 180, 184, 187, 206, Contracts)

 Dec. 22, 2023 – Jan. 1, 2024 Dec. 21, 2023 and Jan. 3, 2024 Nov. 7 – Nov. 17, 2023
Winter Recess

(242/245 Contract)

 Dec. 25, 2023 – Jan. 1, 2024 Dec. 21, 2023 and Jan. 3, 2024

(245 contracts work Dec. 27-29)

 Nov. 10 – Nov. 20, 2023

*Licensed Only - January 3, 2024 will not be considered a Critical Day for the 2023-2024 school year.

Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

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Volunteer reports need to be submitted to Insurance Services by December 22, 2023.

Workers’ Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period of August 1, 2023 to November 30, 2023.

Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by December 22, 2023.

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The Utah State Board of Education Teacher Salary Supplement Program (TSSP) qualifications and application deadlines are available for 2023-2024. The application deadlines are printed below.  Information regarding the TSSP program and qualifications is found at the following Utah State Board of Education (USBE) link:

Application Term Dates
An application term indicates a preference of when and how often the educator would like to receive any bonus. Applicants may select one of the following terms before the respective deadline:

Term      # of Payments      Application Available & Accepted   Application Deadline

Trimester               2              Sunday, October 1, 2023 6:00 AM        Wednesday, November 15, 2023 11:59 PM

Semester               1              Sunday, October 1, 2023 6:00 AM        Wednesday, January 31, 2024 11:59 PM

Annual                   1              Sunday, October 1, 2023 6:00 AM        Tuesday, April 30, 2024 11:59 PM

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If you are a contracted employee and need to take Annual/Personal Leave before or after Thanksgiving on a “Critical Day” for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request

During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
Thanksgiving Recess     (Licensed) November 22-24, 2023 Nov. 21 and 27, 2023 Oct. 8 – Oct. 18, 2023
Thanksgiving Recess     (242, 245 Contracts) November 23-24, 2023 Nov. 21 and 27, 2023 Oct. 9 – Oct. 19, 2023
Thanksgiving Recess     (ESP 180, 184, 187, 206 Contracts) November 22-24, 2023 Nov. 21 and 27, 2023 Oct. 8 – Oct. 18, 2023

Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

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Jordan School District employees are responsible for knowing and adhering to all district policies and procedures. The crucial policy review is available to district employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2023.  

A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.”  Attached is a tutorial to assist in completing the review.

Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).

 

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Deadline for submissions is now October 4, 2023

Interviews will be held on Friday, October 13, 2023 - Interview Application Link

See the attached flyer for all the details and the link to the interview application.

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Reminder: This is all due to be completed by tomorrow, Friday, October 20th!

A checklist has been added below for ease in making sure everything is complete.

State LAND Trust
Before October 20, 2023 Deadline:

  • Hold your first SCC Meeting
  • Update the State website with your council members
  • Electronically sign the Principal Assurance portion (on the page where you update the council members)
  • Update your school website with the required information (see information below)

The State Office will begin looking on October 20th to see if Jordan School District has completed these items. Please make sure everything is updated and completed, both on your school website and the State LAND Trust website.

Thank you!

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Reminder: All school/department Google Sheets are to be filled out with the following information for all plans that have been received by Friday, September 15, 2023:
LOC - EMPLOYEE LAST NAME - EMPLOYEE FIRST NAME - EMPLOYEE ID - FTE - DATE REC'D PLAN

Please Do Not fill in the hours to be paid until you have received the actual timesheet and verified the actual hours worked.

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Reminder: School FTE Audit's DUE Monday, October 2, 2023

School Administrators:

The School FTE Audit process is critical in ensuring employees are paid accurately and out of the appropriate budgets. Like last year, the FTE Audit will be electronic. Below is the process we will follow for the audits:

Electronic FTE Audit Process:

  • September 20, 2023 – HR has shared with principals and administrative assistants the FTE Audit Report via Google Sheets. Please review the report with your administrative assistant. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.
  • October 2, 2023 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.
  • THE BEST NEWS OF ALL – All corrections made on the FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR in Frontline.
  • If you are interested in meeting with HR to review/assist with your audit, a link will be available on the Instructions sheet in your audit documents. You are welcome to invite your administrative assistant and Assistant Principal. You can schedule a time to meet. We ask that you review the audit and come prepared to the meeting with needed changes to your audit.

Thank you for your time and assistance.

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If you are a contracted employee and need to take Annual/Personal Leave before or after the Critical day around Fall Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request

During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org 

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
Fall Recess

(Licensed)

 Oct. 24-27, 2023 Oct. 20 and 30, 2023 Sept. 9 – Sept. 19, 2023
Fall Recess

(All 242, 245 Contracts)

 Oct. 26-27, 2023 Oct. 20 and 30, 2023 Sept. 11 – Sept. 21, 2023
Fall Recess

(206 Contracts)

 Oct. 24-27, 2023 Oct. 20 and 30, 2023 Sept. 8 – Sept. 18, 2023
Fall Recess

(180, 184, 187, Contracts)

 Oct. 23-27, 2023 Oct. 20 and 30, 2023 Sept. 8 – Sept. 18, 2023

Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

 

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DUE TODAY! - NOVEMBER 16, 2023. Get your form turned in if you haven't already done so.

DATE:  
August 31, 2023

TO: 
All Principals, Jordan School District
Administrative Assistants

FROM:  
Michael Anderson, Associate Superintendent
Jordan District Nurses

SUBJECT:  
CPR/First Aid/AED Certification

Jordan School District requires that at least 3 full-time employees in each building be certified in CPR, First Aid, and AED. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid/AED certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid/AED certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $29.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid/AED certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2023.

 

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DATE:   
August 24, 2023

TO:        
All Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT:  
2023-2024 Employee/Educator Wellness Representatives

The wellness team is excited to announce the continuation of the Employee Wellness Representative. This program is intended to support employee health and wellness. The Employee Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts within your schools or department.

If you’d like to have a representative for your school or department, please note the following information:

  • We will be holding an Employee Wellness Representative Training Retreat on 9/19/23 & 1/19/24, details will be shared with wellness reps and administrators from schools who designate a representative for their school or department.
    • As a peer support program, we recommend that each school select a non-administrative, licensed staff member (we also encourage you to choose someone who is not a member of the mental health team). Ultimately, it’s best to choose someone who is not a supervisor, has the trust of their colleagues, and can support employee wellness initiatives at your school or within your department.
    • If a substitute is required to attend the training retreats, schools will need to cover the cost of a substitute.
    • Administrators are invited to attend the retreat with their designated employee wellness representative, these trainings will focus on strategies for employee
    • Our District Wellness Specialists will maintain contact with each representative and support your efforts.

Click this link and nominate your school or department rep by September 7, 2023.

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Teaching and Learning (T&L) is here to help you with your 32 hours of educator-directed learning. You'll find lots of great classes, workshops, and conferences that can provide you with the learning and hours you'll need to meet the 32-hour stipend requirement. Contact T&L with questions - Michelle Williams at 801-567-8365.