Category: Middle School Deadline

Principals and teachers:

The STEM Math Software Grant Application has been released. If you are interested in applying for math software please read the requirements (below) and then fill out the google form (http://goo.gl/forms/NTfZigUl54Ikuce83) byFriday, June 3, 2016. The district will submit the requests for each school.

STEM Requirements and Information Year 3

DATE:   
May 12, 2016

TO:  
All Elementary, Middle, and High School Principals

FROM:  
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets, and Audits

SUBJECT:  
June 2016 Budget Transfer Request

If you would like to transfer budget between your postage, supply, textbook, and equipment budgets, please complete the following, sign and return to Heather by July 1, 2016.  If Heather does not receive this back from you by July 1, 2016, Heather will assume no transfer is requested.  The next opportunity to make such a transfer is December 2016.

Click below to access form.

June 2016 Budget Transfer Request

DATE:
April 29, 2016

TO:
Principals
All Certified Special Education Staff

FROM:  
Laura Finlinson, Admin of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT: 
Year-End Checkout for Traditional Schools/Year-Round Schools

See attached memo.

Year-End Checkout for Traditional Schools:Year-Round Schools

DATE: 
April 29, 2016

TO: 
Principals
All Certified Special Education Staff

FROM:   
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT: 
End of Year SCRAM Detail Report

We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.

Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:

• Check that all students served in your program are listed on the report.
• Check that names, SCRAM entry dates, exit dates (if applicable), disability codes, environment codes, regular percents and service patterns are correct. Be sure to identify the provider of each service listed.
• Be sure that entry and exit dates reflect all days that the student received services.  If there is a gap in service dates, we lose days of membership, which directly impacts funding.
• Students who will continue in the same school (advance from grade to grade) or who will move to the 7^th or 10^th grade in their boundary school will automatically roll-over for the start of the new school year. It is not necessary to submit an exit SCRAM for these students.
• Current self-contained support class (cluster) students should have been rolled forward to the school they have been assigned to attend. It is not necessary to submit an exit SCRAM for these students (permit codes were entered by the special education department).
• For students who will continue past the 12^th grade, the school registrar must flag the student as a “Retained Senior” in the Graduation/Diploma status field.
• An exit SCRAM must be submitted for any student that has or will age-out or graduate and will not be returning at the beginning of the next school year.
• Be sure to use the appropriate exit codes and dates for any student who has exited the school during the school year. If they are not exited appropriately, we will lose days of membership, which directly impacts funding.  Note that the SCRAM exit date and the school exit date must be the same date.
• If there are any changes to SCRAM information, make sure parents have approved the change and submit an updated/corrected SCRAM/IEP Services document no later than the date listed below. Remember that any changes must also be documented on the IEP.

• Note that changes made directly on the printout report without a SCRAM/IEP service page will not be accepted as it leads to data entry confusion and may result in the student’s file being out of compliance. All SCRAM printouts and SCRAM/IEP Services document changes must be received in the Special Education Office no later than the end of the day on the following dates:

Traditional School Deadline:  Monday, May 23, 2016
Year-Round School Deadline:  Wednesday, June 1, 2016

Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information.  Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the report before returning it to the Special Education Department.

The SCRAM reports are run alphabetically by current grade. Any corrections must be made on a SCRAM/IEP Services form and sent through the District mail or faxed to SCRAM/Amanda Hamblin at (801) 567-8090.

Submit any SCRAM changes AND the signed current report(s) to Amanda Hamblin at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.

If you have questions please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.

**************************

Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!

Thanks for being ALL STARS!!!

End of Year SCRAM 2015-16

Date:    
April 28, 2016

To:   
All Jordan School District Principals – with bus route students

From: 
Scott Thomas, Administrator of Auxiliary Services
Herb Jensen, Director of Transportation
Kathy Simmons, Transportation Trainer/Risk Coordinator

Subject: 
State Required Bus Evacuations and School Bus Safety 2015-2016

State required semi-annual school bus evacuations have been scheduled for this spring.  This applies to those students that ride the bus daily to and from school.

The evacuations will be conducted during the week of:

Monday, May 2 thru Friday, May 6, 2016.

Your school’s regular bus driver will perform this evacuation as they drop your students off in the morning one of the days during that week.  This procedure takes place at your school and is located in your normal bus drop off/pick up zone.

This evacuation requires all professional school bus drivers, that transport students, to perform evacuation procedures in case of an emergency.  This can either be a rear, side, front door or combination evacuation.  The students will then, under the driver’s direction and supervision, evacuate and meet in a safe place approximately 100 feet away from the bus.

Your assistance is welcome but not mandatory to complete this required evacuation drill quickly, safely and effectively.

Thank you for all you do to help us safely transport your students.

CC:
Superintendent of Schools, Dr. Patrice Johnson
John Larsen, Business Administrator
Anthony Godfrey, Associate Superintendent
Teri Timpson, Administrator of Schools
Mike Anderson, Administrator of Schools
Brad Sorensen, Administrator of Schools
Jill Durrant, Administrator of Schools

Memo – Bus Evacuations- Principals – 2016 – 2

Principals:

Please complete the attached Building Capacity Worksheet by September 1, 2016 and return to Planning & Student Services.

Email luann.leavitt@jordandistrict.org if you would like to see a previous year's worksheet or call with any questions 801-567-8251.

Thank you.

Elementary Classroom Usage template 16-17

Secondary School Classroom Usage template 16-17

DATE:    
April 20, 2016

TO:  
Principals and District Administrators

FROM: 
Anthony Godfrey, Ed.D., Associate Superintendent

SUBJECT:  
Stipend for Department Chair and Team Leaders

Stipends for Department Chair and Team Leaders will be paid during the May 2016 payroll.

• Elementary Schools may pay $300 for 8 Team Leaders.
• Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
• High Schools may pay $500 for 16 Department Chairs or Team Leaders.

A time sheet for each employee receiving the stipend should be submitted to the office of your Administrator of Schools by May 6, 2016.  All Team Leaders or Department Chairs will be paid out of the same program number from which their salary is paid.  In most cases, this will be 0050.  Each time sheet should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”

Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools.  If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.

Budget Code

10  xxx  xxxx  2216  131

Department Chair Memo 4-20-16

DATE:    
April 13, 2016

TO:         
Principals and Attendance Secretaries

FROM:   
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:    
LAST DAY FOR ATTENDANCE COMPUTER ENTRY

See attached memo.

Last day computer entry 15-16

DATE:   
April 1, 2016

TO: 
All Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT: 
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workmans Compensation insurance costs are based on numbers submitted by schools.  It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from the beginning of the 2015 school year to March 31, 2016.

Please complete this form and return it to Nancy Ward, Coordinator of Educational Support Services by May 2, 2016.

Volunteer Hours

Volunteer Report (Blank)

Principals and Administrative Assistants:

In the next few days, administrators and head secretaries will be receiving an email containing time sheets for school mentors. Please complete the time sheets by entering the mentors' hourly rates on the group time sheet and obtaining the signature of the lead mentor on the individual time sheet. Return all time sheets to Lucy Bateman, Curriculum/Staff Development by Friday, April 15.

DATE:
March 15, 2016

TO:
All School Principals
All School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:
Quarterly School Financial Report for January, February and March 2016

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by April 22, 2016.

Please include:

• The signed attached memo to Accounting
• A copy of your January, February and March 2016 Reconciliation Worksheets
• A copy of your January, February and March 2016 Bank Statements
• A copy of your January, February and March 2016 Skyward Balance Sheets
• A copy of your January, February and March Outstanding Check Reports
• Screen shot(s) of your March 31, 2016 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

Quarterly School Financial Report for January, February and March 2016

School Financial Report Cover Sheet – Jan, Feb and Mar 2016

General hiring may begin AFTER April 5, 2016. Interview at least two (2) transfer candidates (if available) for each position.