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Category: Middle School Deadline

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2017 Outstanding Classified Employee Nomination Form is Available Online

https://docs.google.com/a/jordandistrict.org/forms/d/e/1FAIpQLScYg2G8_o7AB5JaPvlCNMp5cIYhScG1kRUD3BL4ZCNXFuDhoA/viewform?c=0&w=1

Submission Deadline: Monday, April 24, 2017

See attached flyer.

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DATE:
March 27, 2017

TO: 
Principals
Speech-Language Pathologists
Speech-Language Technicians

FROM:
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Kristin Norris, CCC-SLP, TS, Speech-Language-Audiology Program

SUBJECT: 
SLP Caseload Survey for 2016-17

Attached is the 2016-17 Speech-Language Caseload Survey. This information is necessary to make staffing decisions for the 2017-18 school year. You are required to complete and return the requested information to Kristin Norris at the District Office by Wednesday, April 26, 2017. This form is also available online at specialed.jordandistrict.org/staff/forms/ on the Special Education website. You may complete the attached form or submit it online to kristin.norris@jordandistrict.org.

INSTRUCTIONS

Please complete only one Caseload Survey per school. If more than one SLP is assigned to a school, you must submit your data as a team. However, if you are assigned to more than one school, you must submit a separate Caseload Survey for each school. Preschool SLPs do not need to complete a Caseload Survey. Information submitted without a principal’s signature, will be returned to you. Information will be verified through current SCRAM reports.

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DATE:
April 1, 2017

TO:
All Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workman’s Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from December 2016 to March 31, 2017.

Please complete this form and return it to
Nancy Ward, Coordinator of Educational Support Services by
April 18, 2017.

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DATE:      
March 22, 2017

TO:  
All Principals
All Budget Directors

FROM: 
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Heather Ellingson, Director of Accounting, Budgets & Audits
Cheryl Matson, Director of Insurance Services
Ron Bird, Director of Information Systems
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing

SUBJECT: 
Year-end Processing Deadlines

Please observe the following critical deadlines regarding the financial year-end processes for the 2016-17 year. Please review these dates as they could have a major effect on your location’s ability to operate.

See complete memo below.

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Principals:

Please take note that the 2017-18 Upcoming Plan, Progress Report and Council Signature Form are due to be completed online no later than March 31, 2017. This due date is determined by the State Land Trust deadlines that we have been given.

Don't forget to send the emails to your SCC members under Council Signature Form. There has to be a majority accepting the plan before it can be finalized and sent to the AOS for review and the Board for approval.

Thank you for your support!

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DATE: 
March 15, 2017

TO:
All School Principals
All School Financial Secretaries

FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT: 
Quarterly School Financial Report for January, February and March 2017

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by April 21, 2017.

Please include:

  • The signed attached memo to Accounting
  • A copy of your January, February and March 2017 Reconciliation Worksheets
  • A copy of your January, February and March 2017 Bank Statements
  • A copy of your January, February and March 2017 Skyward Balance Sheets
  • A copy of your January, February and March 2017 Outstanding Check Reports
  • Screen shot(s) of your March 31, 2017 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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We will be accepting applications for the Director of Evaluation, Research & Accountability beginning March 9, 2017 and closing March 15, 2017.

Description
Responsible to coordinate, supervise, implement, analyze and distribute data of all State and District assessments.  Supervise, coordinate and report all District evaluations as required by State and District policies.  Serve as the chair of the District Research Committee and as the District’s Grievance Officer.

Requirements
Requires a valid Professional Educator License for the State of Utah with a “License Area of Concentration” of “Administration”.
Requires three (3) years of administrative experience.

​Current Administrators interested in this position may apply online through Skyward Employee Access.

To apply:
1.       Log into Skyward Employee Access
2.       Select “FastTrack Open Positions”
3.       Select “​Administrator” under “Category”
4.       Select “Search for Positions”
5.       Select the “Apply” check-box next to the position
6.       Select “Apply for Selected Position”
7.       Login to apply

Published on

DATE:
February 21, 2017

TO:    
Principals
Special Education Staff
School Secretaries

FROM:  
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist

SUBJECT:   
Special Education Budget Closeout for the 2016-17 School Year

Please note that Special Education purchase orders/requisitions for the 2016-17 school year must be received by April 3, 2017 @ 5:00 p.m. Please remember the following:

  • Budgets are not carried over from one year to the next.
  • Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
  • Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the April 3rd deadline. We have provided each secretary with a spreadsheet of currently recorded purchases/reimbursements for the total special education department at your school up through January 31, 2017.
  • When ordering supplies, follow Skyward procedures.
  • Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.

Staff will be notified of the new budget allocation amount prior to the start of the new school year.  Keep in mind that new purchase orders/requisitions will not be processed until mid-July when all of the current year’s budgets have been closed out.

As you close out your budgets for the current school year, please note the following:

  1. All purchase orders/requisitions should be routed to Debbie Fairbourn in the Special Education Department.
  2. Use the following codes for purchase orders/requisitions and NPOs submitted through the year.

Coding for Purchase Orders/Requisitions and NPO’s:

FUND TYPE LOCATION PROGRAM FUNCTION OBJECT
10 E (School #) 1295 1090 610

If you have questions regarding your Special Education budget, please call Debbie Fairbourn at
(801) 567-8177.

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Annual Facility Self-Inspection Survey

The Annual Facility Self-Inspection Survey for 2016-17 from the State Office of Risk Management is now available online at www.risk.utah.gov. “Due to policy change, no extensions will be given and agencies not meeting the deadlines will be enforced with a premium penalty.” So, it is imperative that each school complete and submit the Facility Self-Inspection Survey no later than Friday, April 14, 2017.

Each school principal is the “Surveyor” and the person ultimately responsible for completing this survey.  Appropriate sections of the survey may be delegated to the department head, nutrition manager, custodian, etc. as seen fit, but the principal remains accountable.

As in previous years, if an issue is noted, you will be prompted to fill in a corrective action plan. Please specify Work Order #, date submitted, who will follow through from your school, a target completion date, and any other important information pertaining to specific questions.

When the survey is finished, the lock button at the end of the survey must be pressed to report that it is completed.

Please feel free to call or email us with any problems or questions:

Ron Boshard, 801-567-8876 (x 88876), ron.boshard@jordandistrict.org

Peggy Margetts, 801-567-8753 (x 88753), peggy.margetts@jordandistrict.org

You will receive reminder notices from SIS@utah.gov.

Thank you for your support.

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Just a reminder! ALS Compliance and Assurances is due now. You will update section 2 for students with language levels 1-4, including their SAGE scores in math, science and language arts. You will also complete section 3 for students with language levels 5 and 6, including SAGE scores and monitoring information for language arts, math and science.

A special thank you to schools that have already completed this round. We appreciate your diligence so much!

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Principals:

If you have already checked your school's 2017 UEPC School Climate Surveys for accurate teacher and other licensed staff names, "Thank  you!" If you have not completed this task, please check your school's three 2017 UEPC School Climate Surveys to make sure the teachers' and other licensed staff members' names are accurate. Please complete this review by this Friday, Jan. 27, 2017. If errors are discovered, contact Alyssa Messina at UEPC no later than Friday, Feb. 3, 2017. Her email is alyssa.messina@utah.edu . Again, the links to the three surveys are:
Student Survey:            http://bit.ly/JSDStudentSurvey
Faculty/Staff Survey:     http://bit.ly/JSDFacultyStaffSurvey
Parent Survey:              http://bit.ly/JSDParentSurvey
 For a further review of the detailed preparations needed for the 2017 School Climate Surveys, I've attached a copy of the original communication sent to you on January 4, 2017.

Published on

DATE:  
January 13, 2017

TO:   
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM: 
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:  
Projected Caseload Data and Staffing Needs Survey for 2017-18

See attached memo for information and deadlines.

Published on

DATE: 
January 24, 2017

TO:    
Self-contained Support Class (Cluster) School Principals
Self-contained Support Class (Cluster) Teachers

FROM:    
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:    
Projected Self-Contained Support Class (Cluster) Staffing Needs Survey for 2017-18

See attached memo for information and deadlines.

Published on

DATE:       
February 6, 2017

TO: 
Principals
Administrative Assistants, ES/MS/HS

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning & Student Services

SUBJECT:
Permit Input Dates

The window for the school choice Early Enrollment Period closes on Friday, February 17, 2017.  The law requires that parents receive written notice from the school by March 31, 2017.  The parent’s copy of the permit application serves as their written notice.

So that we can expedite Version 2.0 of the Estimates for the 2017-18 school year, we are asking that schools have all permits entered into Skyward by Friday, February 24, if at all possible.   If you can see that you will not be able to enter all of your permits by this date, please call Luann at 88251 so that she can adjust other schools’ numbers and come back to your school when you have had a chance to input the permits.

Please share this information with the individuals in your school helping with the permits.  If you have questions or concerns, please call Luann.  Your cooperation is greatly appreciated in an attempt to help make Estimate Version 2.0 as accurate as possible.

Thank you for your help with this process.

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Applications for 2017 Outstanding Educators and Outstanding Special Educators open on January 3 and close on February 10, 2017.

Access the application and rubric starting January 3rd: www.jordaneducationfoundation.org

Details to follow. Reminder that JEF will honor a teacher from every school during the week of April 17. From those nominations we will select the ten or so finalists to receive $1,000 and be recognized at the Annual JEF Awards Banquet at Little America on April 27, 2017.

We kindly ask you to make certain that you submit a nomination from your school prior to February 13.