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Category: Middle School Deadline

Published on

DATE:
September 15, 2016

TO:
All School Principals
All School Financial Secretaries

FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:
Quarterly School Financial Report for July, August and September 2016

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by October 17, 2016.

Please include:

  • The signed attached memo to Accounting
  • A copy of your July, August and September 2016 Reconciliation Worksheets
  • A copy of your July, August and September 2016 Bank Statements
  • A copy of your July, August and September 2016 Skyward Balance Sheets
  • A copy of your July, August and September Outstanding Check Reports
  • Screen shot(s) of your September 30, 2016 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

Published on

DATE:
September 14, 2016

TO: 
Principals
Head Custodians

FROM:
Scott Thomas, Administrator of Auxiliary Services
Steve Peart, Director of Custodial/Energy Services

SUBJECT:  
Custodian of the Month for 2016-2017

The Custodial Department is sponsoring the “Custodian of the Month” award.  We want to recognize the outstanding accomplishments of our custodians.  We are asking that you or a member of your staff write a letter explaining why your custodian deserves this award and why they are a valuable member of your staff. (See attached Employee of the Month Nomination Form)

Please keep this nomination confidential.  We want this to be based on merit; not campaigning for the award by the custodian.  Assistants may also be nominated if you feel you have an assistant who deserves this award.

The custodian who is chosen for the month will receive a certificate of recognition from the Custodial Department and Advisory Committee.  We would like this award to be presented in a faculty meeting.  We hope to be able to recognize the good work that is being done by our excellent custodians.

Nominations are due to the Custodial Director, Steve Peart by the 25th of every month.  If you have any questions, you may contact Steve Peart, Alicea Fratto or Sally Forman at 801-567-8740.

Thank you for your support and helping us acknowledge the superior custodians who work for Jordan School District.

Published on

DATE:  
August 15, 2016

TO:   
Secondary Principals
Secondary School Registrars

FROM:  
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Planning and Student Services
Steven Harwood, Information Systems

SUBJECT:  
Dropout Report for the 2015-16 School Year – State Reporting Deadline

See attached memo. The requested updates need to be completed and back to Planning & Student Services in the electronic format through “Move it” by October 1, 2016.

Published on

DATE:
August 22, 2016

TO:
All Principals,  Jordan School District

FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:
CPR/First Aid Certification

Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid.  Most certifications are valid for 2 years.  It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified.  This may include front office staff, playground aides, hall monitors, P.E. teachers, etc.  It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate.  A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC).  The attached memo will outline the steps necessary to complete the online portion of the course.  The cost of the course is $19.95 and should be paid by the employee at the time of registration.  Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses.  To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course.  The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid certification form and return it to the Educational Support Services office by November 15, 2016.

 

Published on

You are invited to join the first cohort of the Jordan School District Leadership Development Seminar.  Three sessions will be held during the 2016-17 academic year as noted below:

Thursday, November 10, 2016:  9:00 a.m. – 12:00 p.m. (ASB)

Thursday, January 26, 2017:  9:00 a.m. – 12:00 p.m. (JATC South)

Thursday, June 22 and Friday, June 23, 2017:  9:00 a.m. – 4:00 p.m. (ASB)

Please return the attached form to Teri Timpson, Administrator of Schools, no later than Friday, September 2, 2016

Published on

Principals and teachers:

Please be aware that on July 7, 2016, Information Systems will be rolling over (archiving) the data from Mastery Connect for the 2015-2016 school year. This will enable all users to start the 2016-2017 school year fresh with new rosters and so forth. The data compiled from the 2015-2016 school year will still be available via the Mastery Connect Archives, accessible through your normal Mastery Connect home page. For help with accessing this data, or for help with any Mastery Connect processes regarding the new school year, please contact your respective district Curriculum Technology Specialist.

Published on

The STEM Math Software Grant Application has been released. If you are interested in applying for math software please read the requirements (below) and then fill out the google form (http://goo.gl/forms/NTfZigUl54Ikuce83) byFriday, June 3, 2016. The district will submit the requests for each school.

Published on

DATE:   
May 12, 2016

TO:  
All Elementary, Middle, and High School Principals

FROM:  
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets, and Audits

SUBJECT:  
June 2016 Budget Transfer Request

If you would like to transfer budget between your postage, supply, textbook, and equipment budgets, please complete the following, sign and return to Heather by July 1, 2016.  If Heather does not receive this back from you by July 1, 2016, Heather will assume no transfer is requested.  The next opportunity to make such a transfer is December 2016.

Click below to access form.

 

Published on

DATE:
April 29, 2016

TO:
Principals
All Certified Special Education Staff

FROM:  
Laura Finlinson, Admin of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT: 
Year-End Checkout for Traditional Schools/Year-Round Schools

See attached memo.

Published on

DATE: 
April 29, 2016

TO: 
Principals
All Certified Special Education Staff

FROM:   
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT: 
End of Year SCRAM Detail Report

We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.

Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:

  • Check that all students served in your program are listed on the report.
  • Check that names, SCRAM entry dates, exit dates (if applicable), disability codes, environment codes, regular percents and service patterns are correct. Be sure to identify the provider of each service listed.
  • Be sure that entry and exit dates reflect all days that the student received services.  If there is a gap in service dates, we lose days of membership, which directly impacts funding.
  • Students who will continue in the same school (advance from grade to grade) or who will move to the 7th or 10th grade in their boundary school will automatically roll-over for the start of the new school year. It is not necessary to submit an exit SCRAM for these students.
  • Current self-contained support class (cluster) students should have been rolled forward to the school they have been assigned to attend. It is not necessary to submit an exit SCRAM for these students (permit codes were entered by the special education department).
  • For students who will continue past the 12th grade, the school registrar must flag the student as a “Retained Senior” in the Graduation/Diploma status field.
  • An exit SCRAM must be submitted for any student that has or will age-out or graduate and will not be returning at the beginning of the next school year.
  • Be sure to use the appropriate exit codes and dates for any student who has exited the school during the school year. If they are not exited appropriately, we will lose days of membership, which directly impacts funding.  Note that the SCRAM exit date and the school exit date must be the same date.
  • If there are any changes to SCRAM information, make sure parents have approved the change and submit an updated/corrected SCRAM/IEP Services document no later than the date listed below. Remember that any changes must also be documented on the IEP.
  • Note that changes made directly on the printout report without a SCRAM/IEP service page will not be accepted as it leads to data entry confusion and may result in the student’s file being out of compliance. All SCRAM printouts and SCRAM/IEP Services document changes must be received in the Special Education Office no later than the end of the day on the following dates:

Traditional School Deadline:  Monday, May 23, 2016
Year-Round School Deadline:  Wednesday, June 1, 2016

Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information.  Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the report before returning it to the Special Education Department.

The SCRAM reports are run alphabetically by current grade. Any corrections must be made on a SCRAM/IEP Services form and sent through the District mail or faxed to SCRAM/Amanda Hamblin at (801) 567-8090.

Submit any SCRAM changes AND the signed current report(s) to Amanda Hamblin at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.

If you have questions please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.

**************************

Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!

Thanks for being ALL STARS!!!

Published on

Date:    
April 28, 2016

To:   
All Jordan School District Principals – with bus route students

From: 
Scott Thomas, Administrator of Auxiliary Services
Herb Jensen, Director of Transportation
Kathy Simmons, Transportation Trainer/Risk Coordinator

Subject: 
State Required Bus Evacuations and School Bus Safety 2015-2016

 

State required semi-annual school bus evacuations have been scheduled for this spring.  This applies to those students that ride the bus daily to and from school.

The evacuations will be conducted during the week of:

Monday, May 2 thru Friday, May 6, 2016.

Your school’s regular bus driver will perform this evacuation as they drop your students off in the morning one of the days during that week.  This procedure takes place at your school and is located in your normal bus drop off/pick up zone.

This evacuation requires all professional school bus drivers, that transport students, to perform evacuation procedures in case of an emergency.  This can either be a rear, side, front door or combination evacuation.  The students will then, under the driver’s direction and supervision, evacuate and meet in a safe place approximately 100 feet away from the bus.

Your assistance is welcome but not mandatory to complete this required evacuation drill quickly, safely and effectively.

Thank you for all you do to help us safely transport your students.

CC:
Superintendent of Schools, Dr. Patrice Johnson
John Larsen, Business Administrator
Anthony Godfrey, Associate Superintendent
Teri Timpson, Administrator of Schools
Mike Anderson, Administrator of Schools
Brad Sorensen, Administrator of Schools
Jill Durrant, Administrator of Schools

Published on

Principals:

Please complete the attached Building Capacity Worksheet by September 1, 2016 and return to Planning & Student Services.

Email luann.leavitt@jordandistrict.org if you would like to see a previous year's worksheet or call with any questions 801-567-8251.

Thank you.

Published on

The “License Renewal 4th and Final Notice – Notice of Termination” letter is due to HR on or before  Friday May 6, 2016.  This letter is for those educators whose license will expire on June 30, 2016 but have not yet renewed their license. These letters were sent via district mail to you on Tuesday April 26th and you should receive them today or tomorrow.

Please meet with the educator and explain:

  • That licensure is a condition of employment and they will need to have their licensure completed AND posted by June 30, 2016.
  • That the steps of relicensure or upgrade are included on the letter.
  • At this point in the year, they will need to make this a priority if they are to complete the process and have their license posted by June 30, 2016.
  • This is the fourth (4th) license renewal reminder from HR. (They have received reminders from USOE as well)
  • That this is their thirty (30) day notice of termination should they fail to obtain adequate licensure by June 30, 2016.
  • If they have begun the process please thank them but still complete the form – as their license is not yet posted.

Both you and the educator will need to SIGN and DATE the letter (use blue ink please).

Return the signed letter to HR (you should keep a copy and give one to the educator) on or before Friday May 6, 2016.