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Category: Middle School Deadline

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The 2018-19 SNAP Plan Deadlines are Fast Approaching

Please submit the 2018-19 SNAP Plan with recommendations and required signatures, including the principal's initials and the date at the bottom of the designated pages. Our department will then deliver the SNAP Plans to each city for approval and signatures. Once the SNAP Plans have been approved by the cities, they will then be submitted to the Administrators of Schools for final approval.

For elementary and middle schools within the cities of Bluffdale, Herriman, Riverton and South Jordan, SNAP Plans are due to the Auxiliary Services Main Office no later than Friday, January 19, 2018.

For elementary and middle schools within the City of West Jordan, SNAP Plans are due Wednesday, February 15, 2018, 1:00 p.m., for signing at Columbia Elementary.

Once the SNAP Plans have been approved by the City of West Jordan, they will then be submitted by our department to the Administrators of Schools for final approval and signatures.

All finalized original SNAP Plans will be returned to you no later than Friday, May 4, 2018.

Please don't hesitate to contact Peggy Margetts (x88753) with questions or for assistance. See list below of Municipal Representatives.

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All paperwork for appeals next week will need to be turned in to the SIS department no later than Friday the 15th as appeals are being held on Tuesday the 19th.  Thank you.

G. Norma Villar, Consultant
Student Intervention Services

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ISSA -International Sanitary Supply Association in conjunction with the ISSA Foundation are offering this scholarship opportunity to all JSD employees and their family members.

  • Qualified applicants are sponsored by an ISSA-member company for any college
    of the student’s choice. JSD Custodial Department is an ISSA member.

Please find the application attached below.  For more information please check the ISSA Foundation website.

Any questions are to be directed to:

Tracy Weber
tracy@issa.com
1-800-225-4772 or 1-847-982-0800

 

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Date:
December 4, 2017

To:
All Elementary, Middle, and Traditional High School Principals

From:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits

Subject:
December 2017 Budget Transfer Request

If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Dan by January 3, 2018.  If Dan does not receive this back from you by January 3, 2018, Dan will assume no transfer is requested.  The next opportunity to make such a transfer is June 2018.

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DATE:
December 4, 2017

TO:
All Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workmans Compensation insurance costs are based on numbers submitted by schools.  It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from August 1, 2017 to November 30, 2017.

 

Please complete this form and return it to

Nancy Ward, Coordinator of Educational Support Services by

December 22, 2017.

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DATE:
December 1, 2017

TO:
High School and Center-Based School Principals
High School Special Education Team Leaders

FROM:
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:
Destruction of Special Education Records

School districts are required to keep special education records five years past the student’s twenty-second birthday. In compliance with the Family Educational Rights and Privacy Act (FERPA), Jordan School District must notify parents and afford them the opportunity to receive special education records before destruction of those records can occur.

As of December 1, 2017, such notice will have been advertised to parents for students whose birthdates are prior to September, 1991 (i.e., students who are 27 years of age).  Any records for this time period that have not been requested by January 31, 2018 should be submitted for destruction following the procedures identified below:

  1. A list must be submitted to the special education teacher specialist assigned to your school which identifies each student’s name, birthdate and student number for all files to be destroyed.
  2. The special education teacher specialist will review the list and notify the team once it is verified that the records may be submitted for destruction.
  3. NEW PROCEDURE: Follow the Shredding of Confidential Records procedures outlined in the September 8, 2014 memo from Auxiliary Services which reads:

Records to be destroyed will now need to be retained in a secure place at your school. When you have accumulated more than 10 boxes, please contact Columbus Secure Document Solutions at 801-262-1588 to schedule pickup and disposal.

Please remove records from loose leaf binders or hanging file folders. All confidential records must be boxed, taped shut and visibly labeled as CONFIDENTIAL TO BE DESTROYED. Boxes not secured and labeled will not be accepted. Please collect all boxes in one central location. At the scheduled date and time, please have someone available to direct workers where the boxes are for quick and efficient pick up.

Note that special education records may be submitted for destruction at any time after January 31, 2018 as long as the destruction meets the criteria and has been approved by the special education department.

  1. Please remember that the Utah State Records Retention Schedule mandates that student transcripts be retained permanently.

If you have questions, please call the special education teacher specialist assigned to your school.

cc:
Paul Bergera, Auxiliary Services
Susan Sudbury,  Placement Office
Travis Hamblin, Student Services
Sandra Riesgraf, Communications

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A training for educators who teach or support students in mathematics Grades 6 to Secondary I is scheduled for January 16-17, 2018 from 9:00 a.m. to 3:00 p.m. at the JATC-South Campus.

To register, please see the attached document.

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DATE:
November 17, 2017

TO:
Principals
Special Education Teachers (Resource & Cluster)

FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Courtney Titus, Program Specialist

SUBJECT:
Dynamic Learning Maps (DLM) Testing Checklist

Attached is the DLM checklist for all special education teachers who are administering the DLM assessment to any of their students for the 2017-2018 school year. You are required to complete and return the checklist to Ami Shah at the District Office by Thursday, December 21, 2017. This form is also available online at specialed.jordandistrict.org/staff/forms on the Special Education website.

If you need help with any portion of this checklist, please contact your school’s assigned Teacher Specialist.

Please direct any questions or concerns to Ami Shah at 801-567-8145 or ami.shah@jordandistrict.org or you may contact Courtney Titus at 801-567-8904 or courtney.titus@jordandistrict.org.

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Principals,

We have more coats available for distribution. Please contact Krista Mecham (krista.mecham@jordandistrict.org) before Friday if you need any more student coats. After Friday, November 17, they will be sent to Granite School District for distribution.

Thank you!

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Principals:

This is a reminder that the deadline for submitting requests for courses to be included in the 2018-2019 Secondary Course Catalog is quickly approaching. We are accepting requests up to November 17th. If requests are not received by then, there is no guarantee that we will be able to process the course in time to be included in the printed edition.

You can use the fillable form for the Secondary Course Request Application to submit your course request electronically or print it out and send it with a Course Catalog Committee member. You can also send it directly to me through district mail.

The secondary course request form can also be located on the Jordan District website, under Resources/Forms and Documents/General, or at the following link:  jordandistrict.org/resources/forms/general/

Contact Holly Bell (801) 567-8309 if you have any questions.

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The 2017-2018 SIP due date is January 19, 2018. Assistance will be provided November 17 and 21 for those who are interested. The meetings will be held from 8:00-3:00 in PDC 103 at the ASB both days.

 

Elementary School Improvement Plan 2017-18: curriculum.jordandistrict.org/files/Elementary-SIP-17-18-June-2017.pdf

Secondary School Improvement Plan 2017-18: tl.jordandistrict.org/files/Secondary-SIP-17-18-June-2017.pdf

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DATE:  
November 1, 2017

TO:  
All Middle and High School Head Financial Secretaries

FROM:  
John Larsen, Business Administrator
Dan Ellis, Director of Accounting

SUBJECT:  
2017 W-9 Forms 1099 Information

EXTREMELY IMPORTANT - PLEASE READ AND FOLLOW DIRECTIONS THOROUGHLY - CALL IF YOU HAVE QUESTIONS

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It's time for English Learner Compliance and Assurances!

You received the google document this week from your teacher specialist. These are due December 1, 2017. There are 4 workshop options if you want to come and work on them with guidance and assistance from your teacher specialist. These will be held on November 2, 2017 from 9-11 and 1-3 and November 14, 2017 from 9-11 and 1-3.

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The Curriculum Department is planning a summer Teaching With Primary Sources Academy June 11, 12, 13, 14, 15, 2018. We are looking for teacher participants from all levels, elementary through high school. The Academy would go from 9:00 a.m. to 3:00 p.m. each day and participants would agree to attend each day. The stipend for participation in the TPS Academy is $675.00 and would be paid either on the July or August paycheck. Teachers who use TPS with students  can submit student work at the end of the 2018-19 school year and receive an additional $145 stipend. There are 19 slots for this Academy, if interested, please send an email to pamela.sua@jordandistrict.org by November 15.

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Administrators and teacher leaders are invited to the 2017 Learning Edge Conference. “The Arts: A Renaissance of Relevance” is scheduled for November 14, 2017 at the Provo Marriott Hotel & Conference Center. See attached flyer for more information. The Curriculum Department will pay the registration fee for one administrator from each building. Contact Amanda Hansen before November 5 if you are interested in attending. Spots are filling quickly!

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Principals:

Reminder of what items need to be completed by the October 18th deadline.

LAND TRUST / SCC Timeline:

Deadline: October 18th

The principal posts the following on the website and in the school office:

  1. The proposed schedule of meeting dates for the year.
  2. The names of council members, with a phone or email contact (or both).
  3. A summary of the implementation of the School LAND Trust Program school plan including how the goals were completed and how the money was spent.

Principals enter fall reports on the website

  1. Membership Report – update names and email addresses of the current school community council
  2. Signed Principal Assurance – assurance that the council is properly constituted and that elections and subsequent appointments were made according to the law and board rule
  3. Final Report on last year’s implementation and results

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DATE:   
October 12, 2017

TO:
Principals
All Special Educators and Related Service Providers

FROM:    
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:   
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Friday, November 3, 2017
Returning D Track Clusters are Due no later than Wednesday, November 15, 2017
Updating SCRAM for December 1 Funding Count

We are fast approaching our December 1 SCRAM count deadline. Please remember that our funding and other critical data are generated from these counts.  It is important that all information be accurate and current.  The attached report reflects the SCRAM and IEP Services we have received to date.  Please check to see that all students who are currently receiving services are on the SCRAM printout and that all information has been submitted correctly.  Submit a new SCRAM document for any changes. Please review the scram report for accuracy of services, do not just print your caseload of scram and submit it with the report.

  • This report reflects students served during the current school year. Carefully review the following:The printout reflects the school’s current special education caseload. Please check that the names, entry dates, service patterns and providers are correct for each student on the printout. If the information is correct for all service providers, put a check mark (√) in front of the student’s name. If the only change that needs to be made is the providers name, please write the correct name in on the report. If all of the student’s information is correct on the report, a duplicate copy does not need to be sent.
  •  If a student being served in special education is not on the SCRAM report, please submit a new SCRAM document by the end of day Friday, November 3, 2017. If they are not on this printout, they are not on record as receiving services at your school.
  • Cross out any students who are not receiving services at your school and submit a SCRAM document with the correct exit date and exit code reason. The exit date is the day after the last day the student receives the services listed. The new SCRAM entry date will be the same as the exit date.  Please note that the entry date for a student coming from another school who enters your setting during the year is the first date that the student enters the new school (this will be the first date of service). Remember that there should be no delay in services (violation of IDEA and we lose days of funding). If an exit date is already listed for a student, a duplicate exit scram does not need to be sent in.
  • If you are not aware of a student that is listed on the printout (and the student has not been exited from services), you should follow-up with that student who is now in your building. Many teams are not aware of students who have entered their school and should be receiving services. A SCRAM document should be submitted which either identifies the services the student will receive or which exits the student from services (procedures must be followed for terminating a student from services).
  • If the IEP team has changed a student’s services, the changes must be documented on the services section of the IEP and a new SCRAM document must be submitted. Remember that parents must be involved in any decision to amend IEP services and must receive a copy of the revised IEP.
  • If you are submitting a corrections for a scram/entry date already submitted, please write “correction” at the top of the scram document and highlight the services or codes that need to be corrected to be sure it is not assumed to be a duplicate copy of a scram already received. (Remember, if all of the student’s information is correct on the SCRAM report, a duplicate scram does not need to be sent in.)
  • Any SCRAM document submitted must reflect all current IEP services. Every section of the form must be filled out completely or the student’s record cannot be submitted to the State for funding (this includes the classification, all services and amount of time, entry/exit dates, environment and regular percent codes, health services, etc.). If information is missing, the record will not be sent to the State for funding counts.
  • Please take note of the date that the report was printed (top right corner) and be aware that if scram documents were sent after the print date, they will not appear on the report, but sending multiple duplicate copies is not necessary and slows the entry process.

Special Education Resource Teams are being sent one complete list of all students in the school who are being served by resource, speech-language, guidance and/or OT, PT, itinerant teachers for the hearing impaired or visually impaired, etc. Please review and sign the one original list with ALL team members before sending it back to the SCRAM office. Please do not copy and send multiple reports back to the SCRAM office.

Cluster Teams are being sent one complete list of all cluster students in the school who are being served by the cluster, speech-language, guidance and/or OT, PT, itinerant teachers for the hearing impaired or visually impaired, etc. Please review and sign the one original list with ALL cluster team members before sending it back to the SCRAM office. Please do not copy and send multiple reports back to the SCRAM office.

All primary SLP and Guidance services will be included on the master list sent to Special Education Resource Teams. If the provider is serving two different schools, the services will be included on the master list at each school. Teams are expected to work together to review and complete all required SCRAM information.

SCRAM corrections may be sent through District Mail to the SCRAM Secretary as long as they arrive in the Special Education office by the due date. If the current report is correct as printed, each team member must sign the report, verifying that it is accurate and return it to the SCRAM Secretary in the Special Education Department at the District Office. If you have questions, please call the Teacher Specialist assigned to your school. Please sign and return the current report with all corrections/changes marked along with the corresponding SCRAM documents by the following due date:

Due:  By 5:00 p.m. on Friday, November 3, 2017
Returning D Track Clusters Due Date:
No later than 5:00 p.m. Wednesday, November 15, 2017

Reminders:

It is critical that information be received by the specified due dates so that all data can be entered by the December 1 due date.

Note:
1)  Remember that all IEPs should be completed using the web-based Goalview IEP system and any changes must be reported using the IEP SCRAM Services document.

2)  In the event that a hard copy IEP was used and there are changes to the services listed on the printout, be sure to submit the IEP SCRAM Services document and enter the hard copy IEP onto the Goalview system.

Funding Implications
Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data.  Your timely and accurate response is critical!  Thank you for all your efforts to get us the correct information in a very short time period.