Please update TSSA plans according to the 2020-2021 TSSA allocations provided in the August 20th JAM. TSSA Plans and the School Planning Folder can be accessed from 2020-2021 School Plan Links. Updates should be completed by October 1 to meet USBE deadlines. Contact your AOS once your plan is updated.
Category: Middle School Deadline
10-Day Accounting and September 9, 2020 Count
DATE:
September 3, 2020
TO:
Principals
Administrative Assistants
Attendance Secretaries
Registrars
FROM:
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
10-Day Accounting and September 9, 2020 Count
Students who are registered to a District school and have not attended (or been marked absent with a valid excuse) for ten consecutive school days at any point in the school year must be withdrawn from membership. This is particularly important during the first ten days of the school year so that our enrollment calculations and reporting is accurate.
This year, USBE has required an official count on September 9, 2020 (in addition to the formal October 1 count). This means that all 10-day drops must be processed in a timely manner at the end of the 10th day (High Schools: Friday, September 4, 2020; Elementary and Middle Schools: Tuesday, September 8, 2020). The early timing of the September 9 count count does not allow for a delay in processing 10-day drops.
Please ensure that all staff members with responsibility for processing the drops are aware of the deadline and the need for accuracy and efficiency this year. More information on the 10-day drop process can be found on the Planning & Enrollment website by searching for “10-Day Accounting.”
2020-21 Required Testing Ethics Professional Development Procedures for Education Support Professional (Classified) Employees
DATE:
Thursday, August 27, 2020
TO:
All Principals and District Department Directors/Consultants
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2020-21 Required Testing Ethics Professional Development Procedures for Education Support Professional (Classified) Employees
Licensed teachers will do their testing ethics training as part of their annual crucial policies and procedures review. Principals do not need to train their teachers on testing ethics for the 2020-21 school year; however, principals will need to conduct a training for any education support professionals (classified employees) who will assist with state- or federally-mandated testing. This will include computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing (including DLM testing), literacy aides who assist with Acadience Reading testing or progress monitoring, or any office staff that assist test coordinators with state- or federally-mandated testing.
The three required procedures for completing this testing ethics professional development are listed on the “2020-21 Principal’s Testing Ethics Checklist for Classified Employees” form, which is due to Evaluation, Research & Accountability by Friday, September 18, 2020.
As has been done in the past, principals may provide in-person training on testing ethics using the pdf slide deck attached with this memo. Alternatively, principals may refer education support personnel to the YouTube video that provides the same ethics training. Once education support personnel have been trained, either in-person or using the video, they are required to sign the “2020-21 Standard Test Administration and Testing Ethics Policy Training Signature Form.” Principals are asked to keep these signed forms on file at the school.
There are several materials attached with this memo for your use:
- 2020-21 Principal’s Testing Ethics Checklist – This form needs to be filled out and sent to Evaluation, Research & Accountability by Friday, September 18, 2020.
- Testing Ethics Presentation, 2020-21 – This is the pdf slide deck if principals choose to present the training in-person.
- 2020-21 Standard Test Administration and Testing Ethics Policy – This document should be distributed to every Education Support Professional that assists with state or federally-mandated testing.
- ESP Testing Ethics Video – This is the training video that may be used in lieu of in-person training. The video may also be found at this link:
- Standard Test Administration and Testing Ethics Training Signature Form, 2020-21 – Principals should retain a signed copy of this form for all Education Support Professionals who assist with state- or federally-mandated testing.
Please contact Ben Jameson or Gaylene Miller in Evaluation, Research & Accountability with any questions.
2020-21 Crucial Policy Review
Administrators: Please take note of the 2020-21 Crucial Policy Review. All employees , with the exception of minor students, will be required to complete the crucial policy review by November 1, 2020.
Please remind your employees to complete this review. CLICK HERE for more information.
Important Payroll Dates for September 2020
Please see document below for important dates and reminders.
JPAS (August 31) and JPLS (October 31) Deadlines 2020
JPAS: Delegation lists will be closed to all changes August 31st. Please make necessary changes by this date.
JPLS: Interim Beginning of the Year Activities (Self-eval, 3 required goals) need to be completed and approved by October 31st.
CPR/First Aid/AED Certification 2020-21
DATE:
August 19, 2020
TO:
All Principals, Jordan School District
FROM:
Michael Anderson, Associate Superintendent
Jordan District Nurses
SUBJECT:
CPR/First Aid/AED Certification
Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.
CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. The cost of the course is $19.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.
Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.
Please complete the attached CPR/First Aid certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2020.
SCRAM for 2020-21 School Year – October 1 Count
DATE:
July 31, 2020
TO:
Principals
All Special Educators and Service Providers
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
SCRAM for 2020-21 School Year - October 1 Count
Please see attached memo for guidelines and multiple deadlines.
Crucial Policy Review 2020-21
Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is now available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. In addition to last year’s policies and procedures, the District is required to provide training to employees regarding human trafficking and Title IX. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2020.
A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).
Sick Bank Opt Out Tutorial 2020-21
Welcome to the 2020-2021 contract year! As an annual reminder, in accordance with DP326 NEG and DP324 NEG, participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated annual leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.
Employees wishing to opt out of participation in the Employee-Funded Sick Leave Bank must log in to their Employee Access and complete the opt out process no later than September 1st. First year educators have until October 1st. This opt out request must be submitted annually.
Prior to completion of this form, it is strongly encouraged to review all District Leave Policies.
Please see instructions below.
Date for Viewing Schedules on Skyward Has Been Delayed
The date for which parents and students will be able to view schedules and teacher assignments in Skyward has been delayed.
The District will send a message tomorrow informing parents that the option to view schedules and teacher assignments will be delayed until later next week.
We will let principals and counselors know ahead of time when schedules and teacher assignments will be available for parents to view.
Health and Wellness Initiative – Representatives Needed – Fill Out Form by September 4, 2020
Health and Wellness has started a new initiative using funds from Project AWARE. The purpose of the initiative is to increase educator wellness by enhancing wellness education and mental health awareness among teachers. As part of the initiative, each school may nominate one teacher per school as a wellness representative. Review the information below if you would like to take advantage of this opportunity:
-Each wellness representative will receive a $500 stipend (paid in September) to be a resource for your school's staff.
-Each school that selects a wellness representative will have access to a set of wellness supplies that could be used to support your teacher wellness initiative. Your school's representative will work with your school and the health and wellness team to identify and use supplies according to school needs.
-Representatives will attend monthly meetings/trainings which will be held virtually with the Health and Wellness team on the second Wednesday of every month from 3:30-4:30 beginning on September 9th.
-It will be expected that your school's wellness representative will work with your school's administration to set goals and be a resource in communicating essential wellness information and supporting wellness initiatives with your school's staff.
We are excited to use this group to disseminate great information and provide tools and strategies to help your school staff maintain wellness during this unique school year.
To select a wellness representative, please fill out this short Google Form by September 4th. If you have questions, please contact McKinley Withers, 801-567-8245.
BYU Aspiring Principals Academy – Deadline September 1, 2020
Reminder: This deadline of September 1, 2020 is approaching fast! We need your qualified people to apply. Please encourage them!
Do you know someone who should be an administrator? Have them apply by September 1, 2020.
See flyer for further information. Session 1 will be held on October 6, 2020 at the District Office.
JSD COVID-19 Point of Contact 2020-21
Please go to this LINK and fill in the information regarding who will be the Point of Contact (POC) for your school or building. This information is due by August 12, 2020.
Important Payroll Dates for August 2020
Please see document below for important dates and reminders.
Jordan Education Foundation Classroom Grants 2020-21
Classroom Grant applications will be accepted from August 1, 2020 to October 31, 2020 or until funding is depleted. However, actual grant awards may be received up through Friday, November 20, 2020 – OR UNTIL FUNDING IS DEPLETED. Both the application period and the funding period will end before November 20 if JEF funds have been exhausted by eligible projects. Bottom line: APPLY EARLY! Please see document below for more information.
2020-21 Classroom Grant Application Process:
Step 1 Go to donorschoose.org. Create a Donors Choose account and project. Use the criteria provided within the JEF Google Form to describe your project.
Step 2 Go to jordaneducationfoundation.org, and click on the Classroom Grants APPLY HERE link found on the front page.
Step 3 Provide the link to your Donors Choose project in Section 2 of the JEF Google Form. (This is how we’ll know which projects to fund).
Step 4 If your project does not meet Donors Choose requirements or is for materials/licenses that are not covered by Donors Choose, please complete the “APPLICATIONS NOT APPLICABLE TO DONORS CHOOSE” Section 3 of the JEF Google Form.
Step 5 Submit application to JEF
If you have any questions about the application or funding process,
please call Jordan Education Foundation at 801-567-8125.
Administrative Assurances Checklist and Plan Template – July 31, 2020
Administrators:
In accessing the document you must make a copy of it and save it to your own drive in order to complete the document.
The plan must be approved with your AOS and posted on your District website prior to the first day of school.
Click HERE to access the google doc.
Bus Space Available Process for Middle Schools 2020-21
Middle School Administrators and Administrative Assistants,
During Principals’ Meeting on September 17, 2019, I met with principals at each level to discuss the space available process. During the Middle School Level Meeting, all middle school administrators agreed to the following when awarding space available permits:
- All permits submitted during the space available application window (middle of July through the week before school starts) will be awarded according to farthest distance from the school.
- Permits submitted after the space available application window will be awarded on a first come first served basis.
- Ultimately, the principal can choose to award a space available pass to a student whose request is submitted after the application window, however, this likely will result in the school having to revoke a permit that has already been issued.
In the event you would like to move forward with the above-mentioned process, we have a few favors to ask of you. First, I would encourage you to send a Skylert message to your community indicating the space available permit application window ends at the end of the day on Friday, August 14. Second, please keep all space available permit applications you receive in a folder at your school until the window closes. Then send all space available permit applications to the Department of Transportation either on your way out the door on Friday, August 14 or first thing as you get to school the morning of Monday, August 17. Please do not include any space available permit requests received on Monday, August 17 with the requests received during the space available permit application window. Last, any space available permit requests you receive after Friday, August 17 must be time stamped in order for us to award permits based on first come first served.
If you simply want to award space available permits based on farthest distance from the school, let me know you would like to stick with the original process and our routers will plan accordingly.
Don’t hesitate contacting me with any questions you may have.
Please see document below "State Standards, District Policies and Transportation Guidelines" or CLICK HERE to access the document online.
Thanks,
Paul Bergera
Director of Transportation
Jordan School District
Unclaimed Property 2019-20
Date:
July 20, 2020
To:
Secondary School Principal
Secondary School Financial Secretaries
From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor
Subject:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”
For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2020. Checks written BEFORE July 1, 2019 AND not cashed by June 30, 2020 are considered unclaimed property.
Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.
Attached is a reporting form that must be completed and sent to Jason Mott by Friday, September 25, 2020 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
Checks issued prior to July 1, 2019 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.
Please call Jason Mott at (801)567-8388 with any questions.
School Bank Account Balances for June 30, 2020
DATE:
June 25, 2020
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for June 30, 2020
Please send the following information for each bank account balance as of June 30, 2019 to Accounting by Thursday, July 23, 2020. If you have multiple bank accounts, please list each account separately.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your June bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools
