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Category: High Schools

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Each school may spend up to $300 for summer school supplies from ESSER II funds. This is a per school allocation and not a per teacher allocation. The $300 summer school allocation from the ESSER II funds must have expenses coded directly to the 7215 program number. All purchases must have original documentation (scans if submitting an echeck in the Skyward system) attached for auditing purposes. Include a clear description of items purchased on the check request or on the p-card so purchases are easily identifiable. Include in the description that the supplies are being used for summer school. Purchases can include supplies and materials directly tied to summer school. Purchases cannot include food, incentives, toys, or clothing.

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DATE:
May 19, 2021

TO:
Elementary, Middle, High Schools Administrators

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Student Services
McKinley Withers, Health and Wellness

SUBJECT:
“NEW Behavioral and Mental Health Crisis Resource”

The Utah Department of Human Services has recently created the Stabilization and Mobile Response Team. This is meant to be an alternative to the Mobile Crisis Outreach Team (MCOT). This resource is available for children and families from 7am-11pm. This resource can be reached by calling 1-833-SAFE-FAM (1-833-723-3326). This resource is meant for any parent or caregiver that is experiencing any of the following challenges with a child: threatens to inflict harm on self or others, is verbally or physically aggressive, uses substances, destroys or steals property, has difficulty in school, often runs away, bullies or is bullied, demonstrates severe changes in mood, experiences depression or anxiety, is withdrawn from friends and peers.

Here is a brief description of how this team will assist with these challenges.

Mobile Response Services

Provided to you in your home or at school to ease an immediate challenge and provide support.

  • Minimize the impact of the challenge on you and your family
  • Create safety plans
  • Connect you and your family to other helpful resources

Stabilization Services

Short-term services may be provided in addition to mobile response to help ensure your family’s long-term success.

  • Teach skills to improve family functioning
  • Create plans that prepare you for and prevent future challenges
  • Prevent the need for out-of-home services
  • Equip you with ongoing resources and support

For more information visit their website and review the attached flyer.

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DATE:    
May 20, 2021

TO: 
High School Administrators
High School Athletic Directors
High School Sport/Activity Coaching or Directing Staff

FROM: 
Brad Sorensen, Administrator of Schools
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
Participation of Non-Boundary Charter School Students on School Teams/Groups

Utah Code 53G-6-704 and USBE Board Rule R277-494-3 allow a charter or online school student to participate in an extracurricular activity not offered by the student’s charter or online school, provided certain eligibility requirements are met. Most importantly, the student must be “eligible for extracurricular activities at a public school consistent with eligibility standards as applied to full-time students of the public school.” (see UCA 53G-6-704(4))

School administrators (or, by delegation, athletic directors or coaching and directing staff) must ensure that students who try out for a sports team or group are eligible for participation by being an enrolled student of the school. Charter school students are eligible by participation either by residence in the boundaries of the high school or through having been granted an out-of-boundary permit following all established District procedures for granting permits. While building administrators have significant discretion in policy and Utah law in granting permits, Utah Code 53G-6-403(3)(a) specifically prohibits using “athletic or other extracurricular ability” as grounds for awarding a permit. Boundary residency or an out-of-boundary permit qualify a student for tryout and team/group participation; qualifying for or being offered a spot on a team/group alone DOES NOT QUALIFY the student for an out-of-boundary permit.

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DATE:  
May 19, 2021

TO: 
Secondary Principals
Secondary School Counselors

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Planning & Student Services
Stacee Worthen, Secondary Counselor Consultant

SUBJECT:   
2021-2022 Comprehensive School Counseling Program (CSCP) Calendar

Please see document below for dates, locations, and times.

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Health Special Risk, Inc. is offering two options for supplemental accident insurance, at-school coverage and 24-hour coverage. See attached flyer (English and Spanish) for additional information. Please consider including the information in  your school packets.

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DATE:   
May 13, 2021

TO:
Principals
All Certified Special Education Staff

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:   
Year-End Checkout for Traditional Schools/Year-Round Schools

The items listed in the attached memo need attention as you prepare to close out the 2020-21school year.

Any questions or concerns that arise should be directed to your school’s Teacher Specialist for clarification.

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DATE: 
May 13, 2021

TO:   
Principals
Attendance Secretaries

FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
Entering Attendance in Skyward for the Last Six (6) Days of the School Year

Please see attached memo.

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Schools have the option of having teachers track their summer school work time in True Time rather than on timesheets. If you would like to do this, please send a list of your teachers to Keelee Leuluai and note that the list is for summer school. Instructions for using True Time can be found here.

It is expected that all ESP employees will use True Time to track their work for summer school. Please send a list of ESP employees participating in summer school to Keelee Leuluai.

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DATE:  
April 26, 2021

TO:  
High School Principals, Assistant Principals and Counselors

FROM:    
C. Brad Sorensen, Administrator of Schools
Stacee Worthen, Secondary Counseling Consultant
Jacinto Peterson, Principal, Valley High School

SUBJECT:  
Critical Dates Regarding 24-credit Diploma through Valley High School

Counselors with students planning to graduate with a 24-credit diploma from Valley High School need to be aware of the following date/deadlines:

May 17, 2021
Names of all students planning to graduate with a 24-credit diploma must be submitted to Jacinto Peterson, Principal of Valley High School.

All students who are planning to walk at Valley High School’s graduation ceremony need to contact Jostens at 1-800-JOSTENS immediately to order the Valley High School cap and gown package.  If they have previously ordered from their boundary school, Jostens will help them with the cancellation and reorder of Valley High School colors.

May 24, 2021
Deadline for official transfer of student to Valley High School.
All transfer students must have credits complete and transcripts reviewed by their boundary school before transfer is submitted.  Valley High School registrar will complete all transfers on May 24th.

May 25, 2021
All students who are planning to walk during the Valley High School Graduation Ceremony must attend one of the following meetings at Valley High:
12:30 p.m.                               4:30 p.m.
Each meeting will be approximately one hour.  Students will not be allowed to walk with fellow graduates if they do not attend one of these meetings.  Caps and gowns will be distributed at the end of this mandatory meeting.

June 2, 2021
Valley High School Graduation Ceremony 10:00 a.m.
Zions Bank Stadium – Real Academy
(14787 S. Academy Parkway, Herriman)

June 3, 2021
Students who do not wish to attend the graduation ceremony may pick up their diploma at Valley High School.

Please make note of these important dates and ensure they are communicated to students who are planning to use this option.

*Attached are instructions and the application for a 24-credit diploma through Valley High School.

24-Credit Diploma Critical Dates 2021

24-Credit Diploma through Valley High_MEMO 2021

24-Credit Diploma Application Fillable Form

 

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Dear Educators,

We would like to share a new professional learning opportunity with you called Utah Microcredentials. This resource is supported and funded by the Utah State Board of Education (USBE) and is available to all educators in Utah’s public education system, including teachers, instructional coaches, paraprofessionals, counselors, related service providers, administrators, and other educators.

Microcredentials acknowledge all the different types of professional learning that educators do, both formal, traditional courses and independent, self-directed learning. Realizing that educators are continually honing their craft, Utah Microcredentials provides a way to recognize that learning. Microcredentials represent instructional skills and concepts. A microcredential is competency-based recognition that the holder has demonstrated effective and consistent use of the target skill or concept as a part of their practice. Microcredentials are not earned through seat time, assignments, or tests. They are earned by submitting the required evidence for a specific microcredential on the target skill or concept.

Each Utah Microcredential is worth a 0.5 USBE credit, which may be used for relicensing and for salary changes in certain districts/charters. The cost for each is $20. Earning microcredentials is also a way to demonstrate leadership. Posting earned microcredentials on your webpage, social media, and even outside your door is an invitation to share your skills with others. For more information, you can use these resources:

  • A narrated video that provides an overview of microcredentials,
  • The UEN website for Utah’s Microcredentials,
  • A one-pager of the most frequently asked questions about microcredentials.

You can start earning Utah Microcredentials on MIDAS. Thank you for all your hard work and dedication to supporting learning for our Utah students.

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DATE:   
April 30, 2021

TO: 
High School Principals
Assistant Principals Responsible for Driver Education

FROM:   
Brad Sorensen, Administrator of Schools

SUBJECT:   
Reduction of .125 FTE Preparation Period for Driver Education

Beginning the 2022-23 school year, the previously allocated .125 FTE for a Driver Education preparation period will no longer be allocated. It has been funded through the Driver Education budget which has its own budgeting system that should sustain its program costs and has not been able to do so for the last several years.  The overall budget balance continues to decrease at a rapid rate.

Schools will be able to choose if they would like to continue to make additional preparation time available for their Driver Education program. If it is decided at the school level to do so, the funding will need to be through the school’s regular allocated funding sources. As a reminder, the district does provide the high school sixteen $500 department chair stipends that can be used for your Driver Education chairperson.

Because we value the opportunity for students to participate in this program during their regular school day schedule as well as doing everything we can to maintain our current pay schedule for the employees involved in the program, it was determined that discontinuing the .125 would be the best way to move forward and balance our budget while continuing to monitor the following factors:

  • Continued efforts to supplement the instructional class periods during the school day where students are taught Driver Education outside of our budget
  • Maintaining the current pay structure (80% of lane salary up to $36.50 per hour) for all driver education instructors helping with behind-the-wheel instruction
  • Continue funding our full-time mechanic that helps maintain our vehicle fleet
  • Maintaining the current fee schedule ($140/$160) for students who participate
  • Continue to monitor expenditures versus revenues
  • Vehicles/Repairs/Supplies/Conference registrations/GPS Software/Gas/etc.

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Davis School District is hosting their Intermountain AP Summer Institute in an online format. This could be an option to offer your faculty quality professional development approved by the College Board at a significant cost savings compared to the typical on-site offerings.

Please see the following information for the Intermountain AP Summer Institute This local institute for 4 days of instruction from some of the best College Board consultants.  The institute will be held online from Tuesday, July 6 to Friday, July 9 and the cost is only $500.  Two hours of graduate credit is available for only $30.

There are also additional institutes available Please see the following link for more details on institutes https://apcentral.collegeboard.org/professional-development/workshops-summer-institutes/about-summer-institutes

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DATE:   
May 6, 2021

TO:  
Building Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Scott Festin, Consultant, Planning & Enrollment
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:    
Reporting Hiring on the Enrollment Dashboard

In previous school years, building administrators submitted an “FTE Staffing Worksheet” form to Planning & Enrollment to report their hiring using 0050/FTE allocations. This form has been discontinued.

All administrators must report their hiring using 0050/FTE allocations on their Enrollment Dashboard. This report must be completed with current hiring by Friday, May 7, 2021. If changes in hiring or funding sources for staff are made, these changes should immediately be noted on the Enrollment Dashboard.

When entering hiring numbers, be sure to use the “2021-22” tab to enter all totals!

Elementary Schools: Enter hiring in rows 42-52. Use the correct columns (columns I through M) for the funding source used.

Middle Schools: Enter hiring using 0050 in rows 44-55. Enter hiring using alternative funding sources in rows 61-72. Please note that some rows require you to enter the number of individuals and some rows require you to enter the number of periods.

High Schools: Enter hiring using 0050 in rows 44-61. Enter hiring using alternative funding sources in rows 67-81. Please note that some rows require you to enter the number of individuals and some rows require you to enter the number of periods.

Again, building administrators should have their school’s hiring updated on the “2021-22” tab of the Enrollment Dashboard by Friday, May 7, 2021. Changes that take place after May 7 should be noted on the dashboard without delay. Thank you to all schools who have already completed their hiring updates.

Please contact Planning & Enrollment (x88183) with any questions or concerns.

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Due to student demand, JSD has added a second location for Code to Success. This six-week, summer coding camp will be held at Fort Herriman Middle School. Classes are Monday-Friday from 8:00 AM-12:00 PM during the six weeks from June 14 to July 23. The program is open to current 7th - 12th grade students.

Please post the flyer (image file) on your website and use the video as part of your school announcements.

Students can register online at https://www.ctsutah.org/apps/student/

Please contact Kami Taylor if you have questions.
801-567-8621
kami.taylor@jordandistrict.org

Link to Flyer (image format)
Link to Video (youtube video)

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Please advise your staff that Insurance Open Enrollment for this year will be May 15 - June 15.  Let your staff know that they need to get a confirmation that they have gone in and updated or verified that everything is correct.   Attached are the Open Enrollment Highlights.

Insurance Open Enrollment May 15 - June 15 for a September Effective Date.

InfinityHR/Arcoro ( https://www.infinityhr.com/login ) will be used for all benefit eligible employees to make benefit elections offered at Open Enrollment and for newly eligible employees. All benefit eligible employees should log into the online system to verify dependents, beneficiaries and benefit elections.  Included in the attached Open Enrollment Highlights are online enrollment instructions.

The following changes may be made during the open enrollment period.

  • Enroll in a new insurance plan
  • Change or cancel an existing insurance plan
  • Add or cancel members from an existing plan
  • Flexible Spending election (new elections must be made each year you wish to participate)

Published on

DATE:    
May 3, 2021

TO:   
Principals and Administrative Assistants

FROM:  
John Larsen, Business Administrator

SUBJECT:  
Legislative Supply Envelopes – Due May 1, 2021

We thought a few reminders might be helpful as you collect legislative envelopes.

1)   Carry-Over of Unused Supply Funds.  Principal approval is required if a teacher would like to carry-over unused funds to the next school year. If approval is given, the principal should sign the envelope in the bottom right-hand box.  The Guidelines state that “As a general rule, balances less than $50 should be carried over to the next year.” However, carry-over amounts are at the principal’s discretion. Also, if a teacher has an amount remaining at the end of the year of $5 or less, no return of the funds is needed.

A list of all teachers who have carry-over amounts should be kept so this information can be written on the teacher’s envelope for the 2021-22 school year and added to the amount of the current year funds. As a reminder, if a teacher with a carry-over amount transfers to a different school within the District and the principal allows the teacher to use the carry-over funds at the new school, please communicate this to the administrative assistant at the new school so they can record the information on the teacher’s envelope. If the principal does not approve the use of funds at the new school, the teacher will need to return the unused funds.

2)   Payroll Deductions.  For teachers not approved to carry over unused funds, a payroll deduction will be needed. The request for a payroll deduction should be sent to Sarah Palmer, director of Payroll, and can be emailed to her at: sarah.palmer@jordandistrict.org. Please provide Sarah with the employee name(s), school location, amount of the deduction, and an explanation about the need for the deduction. Please provide this information by May 10 for the May 25 paycheck or by June 10 for the June 25 paycheck.

3)   Principal Use of Unused Supply Funds.  Unused supply money that is returned to the District via payroll deduction or other means (check or cash) will be made available to the principal to use at his/her discretion. After a payroll deduction is completed, the Payroll Department will provide the Accounting Department with the school location and amount and a journal entry will be done to transfer the funds to the school’s 2000 account.

4)   Teachers that Resign During the School Year.  If a teacher resigns during the school year, please ask for the return of his/her legislative supply envelope before they leave. If there is a balance remaining of unspent funds, this money needs to be returned to the District via a payroll deduction made before the employee receives his/her final paycheck. If your school has a check-out procedure for teachers that resign, it might be helpful to add the return of the envelope to the procedures to insure the legislative envelope and unused funds are returned.

5)   Storing Legislative Envelopes.  After collecting the envelopes on May 1, please keep them in a secure location at the school for a period of four years. The envelopes are subject to random audits by District auditors.

Thank you for your help with legislative supply money. If you have questions, please contact my administrative assistant, Jeri Clayton, at 801-567-8120 or email: jeri.clayton@jordandistrict.org.

jc/jl

Attachment:  Helpful Information About Legislative Supply Money (This document has the information listed above, as well as other important information about legislative supply money.)