Jordan School District
DATE: October 7, 2021
TO: District Administrators
FROM: Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Scott Festin, Consultant, Planning & Enrollment
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT: Fall Enrollment as of October 1, 2021
Attached to this memo is District enrollment as of October 1, 2021. This report is subject to revision based on the USBE final review, expected by mid-October.
Please look for the email you have already received about the school fees certificate of compliance which includes the link. Due October 31, 2021.
Required school website postings
For detail see links to the Timeline and Requirements for School Websites. (Hard copy attached below)
Link to Timeline and Requirements for School Websites
Online Council Membership Form
From the LAND Trust State Office: Consistent with Utah Code and State Board rule, the Council Membership is due to be submitted on the website by October 1. To the extent possible, please complete that entry as soon as possible. The Principal Assurance statement is required but not by October 1. It is not working and is not saving data. Please let that go for a later entry. We expect that it could be submitted with the Final Report after the Winter Break.
Link to 2021 Fall School LAND Trust Timeline and Deadlines - previous JAM
DATE:
September 30, 2021
TO:
All administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant
SUBJECT:
G Suite Content Monitoring (BARK) notification procedures
The G Suite content monitoring software (BARK) is now active. As the program begins roll-out and we get an idea of the implementation, you will begin receiving communications from Angie Rasmussen, the Student Safety and Wellness Specialist. Once an alert is received, an organized process will be followed and the attached document is an overview of how BARK alerts will be processed and communicated. Please review the attachment. Additional training and information will be provided as needed in coming weeks.
It will be critical that all administrators keep Angie Rasmussen’s contact information readily available (we would encourage you to keep her contact information in your cell phone contacts). Her contact information is:
Email: angie.rasmussen@jordandistrict.org
Work Phone: 801-567-8197
Cell Phone: 801-859-5022
Thank you for your patience and understanding as we implement this critical safety and wellness measure. Please direct any questions directly to Angie.
DATE:
September 23, 2021
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Student Support Consultant
SUBJECT:
Comprehensive School Threat Assessment Guidelines (CSTAG) – Assessment and Response
A threat is a behavior or communication of intent to harm that may be spoken, written, gestured, or expressed in some other form, such as text messaging, email, or other digital means. Expressions of intent to harm is considered a threat regardless of whether it is communicated to the intended target or if the intended target is aware of the threat. When in doubt, treat all communication or behavior as a threat and conduct a threat assessment.
When conducting a threat assessment, the communication or behavior is assessed to determine the level of response and/or intervention required. A transient threat means that there is no sustained intent to harm (exclusionary practices would not typically be used) and a substantive threat means the intent is present (or not clear) and therefore requires action (that may include exclusionary practices).
Schools are encouraged to use CSTAG assessment and response protocols for any threatening behavior or communication that is serious enough to generate an office referral or enough concern that the student may intend to harm someone in the future. Threat assessments do not need to be conducted for minor incidents or situations that are immediately resolved. All CSTAG assessment and response protocols/forms are documented and retained by the school according to the records retention schedule for student records and are administered according to FERPA.
The CSTAG Forms are available on the Student Support Services website at:
https://studentsupport.jordandistrict.org/cstag-forms/
All forms are for your use and Jordan District has the necessary permissions allowing you to adapt them to your needs (the word version is also available online at www.SchoolTA.com). Please note that the administration of the Mental Health Assessment requires prior written parent/legal guardian consent (AA441-Privacy Rights-Students and Family).
It is important to remember that threat assessment is not a crisis response. If there is an indication that violence is imminent (e.g., person has a firearm at school or is on the way to school to attach someone), a crisis response is appropriate. Take immediate action such as calling 911 and follow the school crisis response plan.
Additional CSTAG manuals ($50) and/or Level 1 trainings ($85) are available at school cost. Please contact Travis Hamblin (801.567.8439) in Student Services should you have any questions or want any additional CSTAG manuals or Level 1 trainings for your staff.
All questions regarding threatening communication and behavior should be directed to Sharon Jensen (801.567.8187) in Student Support Services.
DATE:
September 30, 2021
TO:
Building Principals
Administrative Assistants
Secondary Attendance Office Staff
Secondary Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Revision to Policy AS61 – Student Records and Transcripts
A revision to Policy AS61 - Student Records and Transcripts, was approved last night by the Board of Education. The text of the revision is attached to this memo. The change brings the policy into compliance with the requirements of FERPA and Utah law. Specifically, a non-custodial parent may now be added to Skyward as Family 2 and granted their own login and password to access grade information. Family 1 does not have the legal ability to consent to or approve this access. Schools must verify the identity of the individual requesting to be added as Family 2 and confirm their parental rights. This verification can be done through the student’s birth certificate and/or through court orders that confirm that the individual holds these rights.
Schools may elect to notify Family 1 when an individual with parental rights requests their access as Family 2 as a courtesy and to verify that there are not any updates to court orders that would prevent the access from being granted.
Reminder:
Please complete the attached CPR/First Aid certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2021.
Verify that at least three of the people listed will still be certified by the end of the 2021-22 school year. The certifications need to stay current for the entire school year.
Information regarding the CPR/First Aid certification process can be found here.
DATE:
October 1, 2021
TO:
All Medicaid Time Study Participants
Physical Therapists, Physical Therapist Aides, Occupational Therapists, Occupational Therapist Aides, School Psychologists, Elementary Counselors, Elementary School Social Workers, Audiologists, Speech and Language Pathologists and Assistants, RNs, LPNs, Augmentative/Assistive Communication Teams, and all Special Education Staff and Assistants Providing Direct Services
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kami Ridd, Coordinator - Health Services Department
SUBJECT:
Procedures for the 1st Medicaid Random Moment Time Study of 2021-2022 School Year
You have been identified as a participant in the Medicaid Time Studies during the 21-22 school year.
This year, the State of Utah has transitioned to a new way of completing the time study. Instead of entering codes for activities that you are doing for a 5-day week, for 3 different times during the school year, we will be using a model called “Random Moment Time Study”.
This model will ask you what you are doing for a 15 minute “moment” in your work day. Our vendor will randomly select a participant from our district participant list and send out an email asking simple questions about what you were doing during the “moment” selected.
If you are randomly selected, you will receive an email notification 24 hours prior to your selected moment in time. The emails will come from utmac@pcgus.com.
The email notification will provide you with a link to access the on-line Random Moment Time Study form. The hyperlink to respond to the moment will be included in the email. Email notification will be sent 24 hours before the moment and again at the exact time of the moment.
Notifications for completion will continue to be sent at 24 hours, 48 hours, and again at 68 hours after the moment has passed. After the 3rd reminder notice you will only have 4 hours to complete the study. Failure to complete the time study within the 3-day timeframe eliminates our ability to include that portion in our time-study reimbursements.
The first-time study window is from October 1 through December 31, 2021. You may be chosen multiple times or not at all. You will receive a randomly generated time study email anytime during this window. Please check your email each work day during normal work hours.
We are excited that this new method for required participation is available and more conscientious of your time and hope that it will ease the burden that has existed in the past. We so appreciate all your efforts to document these crucial services to students. Your efforts assist us in helping to secure beneficial funds for our students and programs. Thanks again for all you do.
Questions – please reach out to Kami or Ruth in the Health Service office:
Kami Ridd
801-567-8516
kami.ridd@jordandistrict.org
Ruth Hendriksen
801-567-8515
ruth.hendriksen@jordandistrict.org
DATE:
September 29, 2021
TO:
Building Principals
District Department Directors
Financial Secretaries
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Kurt Prusse, Director, Purchasing
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Student Data Privacy Resource Review Process
As explained in the September Principal and Assistant Principal meetings, Utah law (53E-9-301, 53E-9-303) requires local education agencies (LEAs) to create a publicly available metadata dictionary that contains a listing of:
This means that any third-party resource that receives personally identifiable student data from the District must be cataloged and, where necessary, reviewed for compliance with USBE data privacy expectations.
Rollout to Staff
Building principals are responsible to rollout the process to faculty and staff. The rollout consists of a six-minute video and a handout that were made available at Principal Meeting. Questions that the principal cannot answer may be forwarded by the principal to Caleb Olson in Planning & Enrollment. When the rollout has been completed, principals must indicate their school’s compliance on the reporting form.
Purchasing Changes
Prior to September Principal Meeting, Purchasing staff would hold school and department requisitions for resources that used personally identifiable student data and facilitated the process of gaining the necessary review and/or a student data privacy agreement. This review will now be handled through Planning & Enrollment, and until appropriate clearance is given by Planning & Enrollment to Purchasing, the requisition will not be processed.
A form has been created for school staff to submit a review request to Planning & Enrollment prior to entering a requisition in Skyward (please note that this form is different from the form teachers will use to request a review of classroom resources). This form should be completed by the individual or team that is requesting the purchase; administrative assistants may enter completed information as part of the requisition process but should not have responsibility for vetting the privacy practices of the requested resources. A fillable PDF form is available for individuals or teams to gather the necessary information so that another staff member can submit the form.
Teachers with specific questions about the process should be directed to your location’s digital coach. Administrators and administrative assistants with specific questions about the process may contact Caleb Olson (x88251).
DATE:
September 27, 2021
TO:
School Psychologists and School Psychology Interns
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Fulvia Franco, Program Specialist – Guidance
SUBJECT:
October School Psychologist Guidance Meeting
A meeting for school psychologists and school psychology interns has been scheduled for Friday, October 8, 2021, from 12:30 to 3:30 p.m. in the auditorium of the Auxiliary Services Building (7905 South Redwood Road). Dr. Alina Fong, neuropsychologist, and Dr. Jaycie Loewen, clinical neuroscientist from Cognitive FX will provide us with a presentation that addresses the needs of students with traumatic brain injuries.
Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.
cc:
Principals
Here's helpful information that has been provided after the communications discussions held at the principal and assistant principal meetings.
This is a ten-minute tutorial (unedited) on Snooze Buttons (Mobile/Desktop), Inbox Types, Reading Panes, and Multiple inboxes.
Gmail Snooze, Inbox types, Reading Panes, Multiple Inboxes Tutorial
Jordan School District 2021-22 Dashboard
The Salt Lake County Health Department has been directed to move all COVID reporting and tracking to a county-hosted system. As a result, the reporting form link for Jordan District staff has changed. The new link is below.
Positive Case Reporting Form
Use this link to upload seating charts to your school's folder. Label the document with the teachers ,name, grade level, or subject. Please make sure these are complete, legible, and kept up-to-date. Use first and last names for the students.
Jordan School District 2021-22 Seating Charts
The administrator JAES evaluation (full and interim) is now available for all administrators on Perform. To better assist with the completion of the administrator JAES evaluation, attached are the standards and rubric for rating the evaluation. Please contact the JES office with any questions at (801) 567-8369 or rebecca.lee@jordandistrict.org.
Salt Lake County Health Department - Team assisting Jordan School District
Paige Allen-Rife – 801-448-9620, PAllen-Rife@slco.org
Candice Briese – 801-859-1939, CBriese@slco.org
Amber Martin – 385-722-0517, AMartin@slco.org
Lara Fields – 801-836-2670, LFields@slco.org
Mia McDonald – 385-219-5908, MRMcDonald@slco.org
The agenda for the optional training sessions for office and administrative staff of schools and District departments is attached. The September 30th and October 14th sessions will be held in the morning and the October 4th session in the afternoon (same information presented at each session). If you would like to participate in one of the sessions, please send an email to Lisa LeStarge at lisa.lestarge@jordandistrict.org and let her know which date you would like to sign-up to attend. Attendees of each session will receive an email the day prior to the training with instructions for connecting to the Zoom meeting.
DATE:
September 22, 2021
TO:
Secondary Principals
Elementary Principals
FROM:
Shelley Nordick, PhD, Administrator, Teaching and Learning
Norman Emerson, Fine Arts Consultant
SUBJECT:
Ballet West 2021-22 Student In-Theater Presentations
Ballet West is again providing free presentations of the following ballets in the Capitol Theater:
Each program begins with an educational introduction and is followed by a portion of the repertoire currently being performed for the general public.
Ballet West will be following CDC and SL County guidelines for all of their student offerings. Until further notice masks will be required to attend any presentation.
Please refer to this spreadsheet for the dates, times, and Jordan District seating allotments of the performances. If any of your teachers are interested in having their classes attend any of the performances, please have them contact Susy Peterson at susanlyn.peterson@jordandistrict.org or 801-567-8296.
Please be aware that Ballet West will not be covering the costs of transportation.
Due to necessary network updates, schools may experience wireless Internet connection issues Monday, September 27th.
Skyward will automatically send out negative lunch account balance email notices to teachers and staff beginning September 27, 2021.
Please use these contacting an interpreter for your school procedures when you need an interpreter or a document translated for your school.
Special Notes:
This number is for administrators and office staff to use. Please do not give out to the entire staff.
When you can use this number: to share good news about a student, an accident, homework clarification, information on signed papers, issues at school, set up a meeting with translator, remind families of the District parent orientations, etc.
For any clarification, please contact Language and Culture Services.
Commgap offers on-site, over-the-phone, tele-health and video remote interpreting in over 100 languages. Language and Culture services will pay the invoice on calls made.
We want to assist our parents of second language learners by giving them a virtual tour of the District and resources to our schools. Please share this flyer with your Refugee, immigrant, asylee and EL families. Please fill out this google form, "Contact information for Parent Orientations" on the families behalf if they plan on attending. Interpreters will be provided. If they need assistance with transportation, please have them contact Michelle Love-Day in Language and Culture Services.
