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Category: High Schools

Published on

Date:
December 18, 2017

To:
All School Principals
All School Financial Secretaries

From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits

Subject:
Quarterly School Financial Report for October, November, and December 2017

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by January 26, 2018.

Please include:

  • The signed attached memo to Accounting
  • A copy of your October, November and December 2017 Reconciliation Worksheets
  • A copy of your October, November and December 2017 Bank Statements
  • A copy of your October, November and December 2017 Skyward Balance Sheets
  • A copy of your October, November and December 2017 Outstanding Check Reports
  • Screen shot(s) of your December 31, 2017 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you.

 

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

Published on

Jordan School District

Security Camera/Video Surveillance Access

Guidelines

The purpose of these guidelines is to regulate the use of security camera/video surveillance at Jordan School District facilities and/or grounds.  These guidelines apply to the responsibility of school administration in order to access, view, download, export and/or share security camera/video surveillance.

See complete document below.

Published on

The 2018-19 SNAP Plan Deadlines are Fast Approaching

Please submit the 2018-19 SNAP Plan with recommendations and required signatures, including the principal's initials and the date at the bottom of the designated pages. Our department will then deliver the SNAP Plans to each city for approval and signatures. Once the SNAP Plans have been approved by the cities, they will then be submitted to the Administrators of Schools for final approval.

For elementary and middle schools within the cities of Bluffdale, Herriman, Riverton and South Jordan, SNAP Plans are due to the Auxiliary Services Main Office no later than Friday, January 19, 2018.

For elementary and middle schools within the City of West Jordan, SNAP Plans are due Wednesday, February 15, 2018, 1:00 p.m., for signing at Columbia Elementary.

Once the SNAP Plans have been approved by the City of West Jordan, they will then be submitted by our department to the Administrators of Schools for final approval and signatures.

All finalized original SNAP Plans will be returned to you no later than Friday, May 4, 2018.

Please don't hesitate to contact Peggy Margetts (x88753) with questions or for assistance. See list below of Municipal Representatives.

Published on

Schools and departments can NEVER pay an employee through Accounting (i.e. check request or NPO). Employees must be paid through Payroll (i.e. True Time or Time Sheet). Accounting only pays vendors (businesses) and reimburses employees for purchases they made on behalf of the District.

If an employee has a business which:
a) has a business license, and
b) does work for other entities beside the District, and
c) completes an "Independent Contractor Declaration," and
d) the work they are doing has no similarity to the work the District hired the individual to do, then that business may be paid through Accounting.

However, this is extremely rare and care should be taken to ensure the above four items are true. When you have any doubt about a certain situation, it is safer to pay the person through Payroll as an employee.

Published on

With the recent return of our winter inversion, it is a good time to review the Utah Department of Health's air quality guidelines for schools. Attached you will find the "Recess Guidance for Schools" with additional helpful information at the following link:   http://health.utah.gov/asthma/airquality/recess.html .There are two buttons on this website that will be of special interest: "Current Air Quality Levels" and Utah Recess Guidance Tool." 

If you are interested in receiving alerts when the PM2.5 levels require students to stay indoors, you may sign up for those email alerts at bguerra@utah.gov . A free downloadable app is also available at UtahAir.app which will allow you to check air quality levels from the convenience of your phone.

As a reminder, we respect parents' decisions to have their children stay indoors due to poor air quality. Thanks for your efforts to keep our students safe. Enjoy the winter!

Published on

Facility Access During Winter Recess

Please submit Card Access Scheduling requests in Sprocket to have doors open for activities that will occur during Winter Recess, when the facility is normally closed.

Principals that would like to keep the exterior doors locked and allow employees to have badge access will need to submit a Card Access Scheduling request indicating the applicable dates and times.

Remember to submit a Sprocket Heating and Cooling request to correspond with the time the building will be occupied.

Call Alarm Response at 801-567-8865, in advance of any unscheduled opening and closing.

Please call Sandi Abplanalp with any card access and door scheduling questions: 801-567-8616.

 

Published on

All paperwork for appeals next week will need to be turned in to the SIS department no later than Friday the 15th as appeals are being held on Tuesday the 19th.  Thank you.

G. Norma Villar, Consultant
Student Intervention Services

Published on

ISSA -International Sanitary Supply Association in conjunction with the ISSA Foundation are offering this scholarship opportunity to all JSD employees and their family members.

  • Qualified applicants are sponsored by an ISSA-member company for any college
    of the student’s choice. JSD Custodial Department is an ISSA member.

Please find the application attached below.  For more information please check the ISSA Foundation website.

Any questions are to be directed to:

Tracy Weber
tracy@issa.com
1-800-225-4772 or 1-847-982-0800

 

Published on

Date:
December, 6 2017

To:
Elementary, Middle, and High School Principals

From:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits

Subject:
Fee In Lieu of Cell Tower

As was discussed in the recent Principals' Meeting on December 5, 2017, schools which have a cell tower have the option to send in a check to their In Lieu of Cell Tower account. This check should be issued from the 21.xxx.2012.1090.610 account and sent into Accounting noting that the funds are to be deposited into the In Lieu account.

Schools may only send up to the amount in the Optional School Check column (column L) from attached spreadsheet. This will allow these funds to be used for personnel wages/salaries and related benefits.

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you.

Published on

Date:
December 4, 2017

To:
All Elementary, Middle, and Traditional High School Principals

From:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits

Subject:
December 2017 Budget Transfer Request

If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Dan by January 3, 2018.  If Dan does not receive this back from you by January 3, 2018, Dan will assume no transfer is requested.  The next opportunity to make such a transfer is June 2018.

Published on

DATE:
December 4, 2017

TO:
All Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workmans Compensation insurance costs are based on numbers submitted by schools.  It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from August 1, 2017 to November 30, 2017.

 

Please complete this form and return it to

Nancy Ward, Coordinator of Educational Support Services by

December 22, 2017.

Published on

On Tuesday an email was sent from USBE Purchasing staff to all principals requesting some information.  Please disregard this request as it has been taken care of at the District level.  As a reminder, USBE staff is supposed to communicate directly with the District for such requests.  Before investing time into fulfilling USBE requests, please inform your Administrator of Schools of the request.

Published on

DATE:
December 1, 2017

TO:
High School and Center-Based School Principals
High School Special Education Team Leaders

FROM:
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:
Destruction of Special Education Records

School districts are required to keep special education records five years past the student’s twenty-second birthday. In compliance with the Family Educational Rights and Privacy Act (FERPA), Jordan School District must notify parents and afford them the opportunity to receive special education records before destruction of those records can occur.

As of December 1, 2017, such notice will have been advertised to parents for students whose birthdates are prior to September, 1991 (i.e., students who are 27 years of age).  Any records for this time period that have not been requested by January 31, 2018 should be submitted for destruction following the procedures identified below:

  1. A list must be submitted to the special education teacher specialist assigned to your school which identifies each student’s name, birthdate and student number for all files to be destroyed.
  2. The special education teacher specialist will review the list and notify the team once it is verified that the records may be submitted for destruction.
  3. NEW PROCEDURE: Follow the Shredding of Confidential Records procedures outlined in the September 8, 2014 memo from Auxiliary Services which reads:

Records to be destroyed will now need to be retained in a secure place at your school. When you have accumulated more than 10 boxes, please contact Columbus Secure Document Solutions at 801-262-1588 to schedule pickup and disposal.

Please remove records from loose leaf binders or hanging file folders. All confidential records must be boxed, taped shut and visibly labeled as CONFIDENTIAL TO BE DESTROYED. Boxes not secured and labeled will not be accepted. Please collect all boxes in one central location. At the scheduled date and time, please have someone available to direct workers where the boxes are for quick and efficient pick up.

Note that special education records may be submitted for destruction at any time after January 31, 2018 as long as the destruction meets the criteria and has been approved by the special education department.

  1. Please remember that the Utah State Records Retention Schedule mandates that student transcripts be retained permanently.

If you have questions, please call the special education teacher specialist assigned to your school.

cc:
Paul Bergera, Auxiliary Services
Susan Sudbury,  Placement Office
Travis Hamblin, Student Services
Sandra Riesgraf, Communications

Published on

DATE:
Thursday, November 30, 2017

TO:
Principals and District Administrators

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
Changes in the USBE Testing Ethics Policy

On November 2, 2017, the Utah State Board of Education revised and approved the 2017-18 Standard Test Administration and Testing Ethics Policy for Utah Educators.  USBE has requested that we distribute this revised policy to educators who will proctor or administer any state-mandated testing during the 2017-18 school year.

The changes to this policy focus primarily on incentives and disincentives for students taking state-mandated tests.  In addition, some clarification was provided on how SAGE test results can and cannot be used (see Summary of Changes: 2017-18 Utah Testing Ethics Policy document attached with this memo).

These changes do not require re-training of personnel.  Principals and district administrators are asked to distribute the USBE policy document and Summary of Changes: 2017-18 Utah Testing Ethics Policy that accompany this memo to faculty and staff responsible for testing before the Winter Break.  It is also recommended that this policy be available when principals train faculty members in preparation for the 2017-18 SAGE administration.

Please refer to Ben Jameson in the Evaluation, Research & Accountability Department with any questions or concerns.  He can be reached at 801-567-8243 or ben.jameson@jordandistrict.org