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Category: High School Info

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Administrators:

See attached materials used in the training given by Lisa Lawrence at the February 7th Principal Meeting.

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DATE:     
January 30, 2017

TO:  
School Psychologists

FROM:    
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance

SUBJECT:
February School Psychologists’ Meeting

A school psychologists’ meeting has been scheduled for Friday, February 10, 2017, from 12:30 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). Michelle Christiansen will provide us with training on Medicaid. We will also have staff from Information Systems provide training on uploading 504 accommodations to Skyward. We need you to bring your laptops to this meeting as staff from Information Systems will be encrypting your laptops.

Part-time Staff:  I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals

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Copies of the TC-40D Tax Exemption Form for a Dependent with a Disability can currently be found in two places on the Special Education website. Under the Staff Information tab, and then by clicking on Forms, it can be found under the heading "TAX Form". Additionally, parents can locate the form under the Parent Information tab and by scrolling to the bottom of the page.  Parents of students with disabilities who wish to take advantage of this tax exemption will be required to obtain the signature of a school district representative who can certify that the dependent qualifies. The verification form should be signed by the school principal (LEA) or their designee.

The dependent must have a current IEP and must be eligible under one of the identified classifications or categories of disability (please see TC-40D Form for eligible disabilities). Please note that students with learning disabilities, emotional disturbances and communication speech language disorders only are NOT ELIGIBLE. Should a parent request that the school sign the TC-40D Tax Exemption Form, please check that the student is on a current IEP and verify that the student is being served under one of the eligible categories of disability.

Please contact your teacher specialist if you have any questions.

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We have another group of surplus items on PublicSurplus.com for reallocation to schools - it will run 01/26/2017 - 02/09/2017 and will roll over to public auction on 02/09/2017 for a week. Please take a look and see if there is anything you need for your school. There are solid wood sled chairs, solid wood tables, as well as three (3) pianos.

Please remember that your school needs to do their surplus paperwork and turn it in with all signatures if you want to be scheduled for pickup. Please do not delay in getting your paperwork in so that we can schedule you for our next surplus pickup.

If your school has remodels or special projects coming up this summer, please start getting your surplus together now so that we aren't trying to push everything through at the last minute.

As always thank you for your help and cooperation.

Fixed Assets and the Surplus Warehouse

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You are invited to a furniture show at the Jordan School District Auxiliary Services Building, 7905 South Redwood Road, West Jordan, Utah. The vendors will be in the auditorium on the North end of the building February 14, 2017 from 9:00 am to 3:00 pm. This is sponsored by the Purchasing Department.

This is a good time to come meet the vendors on State Contract and see what they have to offer in the way of traditional and collaborative type furniture.

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Please remind your staff that all employees and their spouses covered on the Jordan School District PEHP medical plan are eligible to participate in the health incentive program.  You and your spouse can earn $50 each by participating in the free bio metric testing session and completing a health assessment. Locations of testing sessions located within the district are attached.

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Reminder that the 5th Annual SCC Conference and Training will be held today, January 12th from 3:30 - 8:00 pm at Highland High School. This is free for school community council members, teachers, principals, legislators, school board members  and others interested in school community council issues.

See flyer for details.

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Principals:
Because the Utah Department of Health air quality guidelines for schools have changed, please use the attachment to review these new guidelines and the following link to monitor air quality for the purpose of athletics and recess. Once you have clicked on the link, clink on "Current Air Quality levels." Many thanks!
http://health.utah.gov/asthma/airquality/recess.html

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All schools are required to hold School Safety / Incident Command Committee Meetings, at least quarterly.  The District is required to maintain records of these meetings.  We have created an online Report of Safe School Meetings to replace the previous report form.

Here is the link :  https://goo.gl/forms/G5YTPLrFUZFHJ58G2

This report is found on the Auxiliary Services web site, under the tab Safety/Security/Risk Mgnt, pulldown menu item Reports/Forms/Documents.  You will no longer need to send a copy of your written report to Ron Boshard, Risk Management Coordinator. We hope this will make reporting your Safe School Committee Meetings easier and more efficient.  Please contact Peggy Margetts (x88753) with any questions.

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The mileage reimbursement rate is based upon the IRS rate.  Effective January 1, 2017, the reimbursement rate is $0.535 per mile.  Please use the attached form when submitting for mileage reimbursement.  All 2016 mileage reimbursement requests should be submitted as soon as possible.

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DATE:
January - February, 2017

TO:
All Principals

FROM:
Ron Bird, Director of Information Systems
Mark Sowa, Instructional Technology Consultant

SUBJECT:
Encryption of Hard Drives on Specific Systems

In order to better protect HIPPA and FERPA data on Jordan School District PCs and laptops, hard drives will be encrypted on systems used by employees with the following job functions.

  1. Psychiatrists
  2. Speech Language Pathologists
  3. Occupational Therapists
  4. Physical Therapists

The encryption will be done by the Instructional Support Technician who is assigned to your school. The technician will provide some training on what encryption means and what will change on the systems that have the hard drive encrypted.  Some systems have already been encrypted throughout the school district. Users have reported that encrypted systems function normally as they did prior to being encrypted.

It is anticipated that encryption will take place at each school during the months of January and February.

Thank you for your support and understanding of this important effort to protect student data.

RB

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Principals:

​Several inquiries have been directed to our office regarding proper protocol when a school is having heating and/or air conditioning issues.  Please adhere to the following steps and take a minute to share this information with your administrative assistant and head custodian.

  • T​he first step is to have the custodian submit a work order.
  • ​If a work order has been completed and the problem continues, or if ​one of our HVAC technicians hasn't yet diagnosed the problem and the temperature is affecting the learning environment, the second step is to call the maintenance department directly​ at 801-567-8862.
  • ​Please refrain from having teachers contact the maintenance office, as this can create multiple work orders for the same issue.
  • When contacting the maintenance department, the call should come from ​the principal, administrative assistant, head​ custodian, or ​assistant/​sub custodian.

In addition, ​please help us be as efficient as possible by making sure teachers and staff ​at your school involve the head custodian when maintenance issues need to be resolved.  The head custodian should be the point of contact between the school and the maintenance department.  Perhaps this could be an agenda item for your next faculty meeting.​

​Have a wonderful holiday season and t​hanks for your cooperation.

 

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Facility Access During Winter Recess

Please submit Card Access Scheduling requests in Sprocket to have doors open for activities that will occur during Winter Recess, when the facility is normally closed.

Principals that would like to keep the exterior doors locked and allow employees to have badge access will need to submit a Card Access Scheduling request indicating the applicable dates and times.

Remember to submit a Sprocket Heating and Cooling request to correspond with the time the building will be occupied.

Call Alarm Response at 801-567-8865, in advance of any unscheduled opening and closing.

Please call Sandi Abplanalp with any card access and door scheduling questions: 801-567-8616.

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DATE:
December 12, 2016

TO:
Principals
All Provisional Special Educators

FROM:
Laura Finlinson, Administrator of Curriculum, Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:
Assessment Analysis Class

The Special Education department is providing training for provisional special education teachers to assist in analyzing tests administered in Jordan. The teachers will be exposed to multiple tests that are given by other service providers.

This class is primarily for new special education teachers. If other special educators in your building need this training, please contact Michelle Chavez. The attendance is at the discretion of the building principal and special educators must arrange for a substitute. Substitutes may be requested by using the program code 1292. Teachers should register through JPLS (JPLS: #114628 USBE (.5) Credit Available).                                     

Date:
January 5, 2017, 8:00 a.m - 4:00 p.m.
January 30, 2017, 8:00 a.m. - 12:00 p.m.                                    

Where:
District Office, Room 129

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The Utah Retirement Systems will be providing a presentation on the Tier 2 Retirement program for all employees who are in their first year of retirement eligible employment. Attendance is highly encouraged. P

Please pass the attached flyer on to employees in your school/department that may be interested.