Jordan School District
DATE:
August 2, 2016
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Planning and Student Services
SUBJECT:
6th Day Enrollment vs. the Estimate
Year-round schools, Tracks A, B, C
(based on August 2, 2016 count)
See attached memo.
DATE:
July 27, 2016
TO:
District Administration
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning and Student Services
SUBJECT:
1st Day Enrollment vs. the Estimate
Year-round schools, Tracks A, B, C
(based on July 26, 2016 count)
See attached memo.
For the 2016-17 school year the Civics test will be given via paper and pencil/scantron (find tests here: http://learning.jordandistrict.org/resources) again this year. Individual teachers will enter the date students pass the test. A nightly process will copy the information from the testing module to the educational milestone module. Data for this past school year has all been loaded into the educational milestone module and is viewable in Skyward Family Access and shows on transcripts.Pathway for teachers to enter passing score date on Skyward:From Skyward page: "Teacher access"; "My students"; "Select students"; "Test scores"; "Civics test, yes"'; "Score"--teacher enters date test passed.Questions, please contact Pam Su'a at pamela.sua@jordandistrict.org or 88320
Attached is a PDF of Superintendent Johnson's PowerPoint. If you would like the PowerPoint version please contact Roxane Siggard at 801-567-8180 or roxane.siggard@jordandistrict.org.
District Approved Procedural Due Process for Meal Deficit Collection
– Revised 7/27/2016
Elementary
1) Clerk may ask student with low or negative account balance ‘did you bring lunch money today’?
2) Skyward will automatically send out low or negative account balance email notices starting at -$.01.
3) Clerk will send daily negative balance email reminders to parents.
4) Clerk will send out hard copy low balance notices at least once per week or more often if parent does not have an email address.
5) Clerk will communicate with teachers checking that lunch money is not being left in classrooms.
6) The clerk will call parent when student account balance is in the negative and make parent aware that they have the option of completing a free/reduced meal application. Clerk will document all attempts to contact a parent.
7) Clerk will document collection steps completed and give documentation to the site administrator in support of continued collection efforts.
8) Site administrator will call or send a letter (or both) to parent with account balance on or before a deficit balance of -$20.00. At this point (-$20.00) students will be served an alternative meal until negative balance is paid. Alternate meal will include a Sunbutter or grilled cheese sandwich, fruit or vegetable, and milk at a cost of .40 cents for reduced eligible and .75 cents for paid eligible students.
9) Site administrator will address further collection efforts with their respective administrator of schools.
10) Any uncollectable deficit lunch account balance will become the responsibility of the school and paid by the principal at the time of student transfers within the district or at the end of each school year for closed student accounts and student accounts who are graduating or moving up to another school (i.e. 6th to 7th, 9th to 10th and seniors). Principals may use any collection agency of their choosing.
If an administrator requires assistance to address individual student concerns affecting lunch account balances, including homelessness or a need for a translator, contact Toni Soeffker with Education Support Services at 801-567-8116.
No Student will be denied a lunch. However, a student may be served an alternative meal.
Students will not be asked to call home regarding negative lunch balances, these calls will be made by clerks or by the principal.
District Approved Procedural Due Process for Meal Deficit Collection
– Revised 7/27/2016
Secondary
1) Cashier will begin notifying student at point of service when account balance is at $5.00.
2) Skyward will automatically send out low or negative account balance email notices starting at -$.01.
3) Cashiers will document and inform the clerk when students charge a meal.
4) The clerk will call parent when student account balance is in the negative. Clerk will document all attempts to contact a parent.
5) Clerk will send daily negative account balance email reminders to parents.
6) Clerk will document collection steps completed and give documentation to the site administrator in support of continued collection efforts.
7) Site administrator will call or send a letter (or both) to parent with account balance on or before a deficit balance of -$20.00. At this point (-$20.00) students will be served an alternative meal until negative balance is paid. Alternate meal will include a yogurt, cheese stick, fruit or vegetable choice, roll and milk at a cost of .40 cents for reduced eligible and .75 cents for paid eligible students.
8) Site administrator will address further collection efforts with their respective administrator of schools.
9) Any uncollectable deficit lunch account balance will become the responsibility of the school and paid by the principal at the time of student transfers within the district or at the end of each school year for closed student accounts and student accounts who are graduating or moving up to another school (i.e. 6th to 7th, 9th to 10th and seniors). Principals may use any collection agency of their choosing.
If an administrator requires assistance to address individual student concerns affecting lunch account balances, including homelessness or a need for a translator, contact Toni Soeffker with Education Support Services at 801-567-8116.
No student lunch will be denied. However, a student may be served an alternative meal.
No ala-carte items will be debited (cashiers will offer students who try to debit ala-carte items a reimbursable lunch).
Students will not be asked to call home regarding negative lunch balances, these calls will be made by clerks or by the principal.
DATE:
July 22, 2016
TO:
Principals
Special Education Teachers (Preschool and School-Age)
Speech-Language Pathologists
FROM:
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
SUBJECT:
Extended Year Special Educator Stipends 2016-17
See attached memo and documents outlining changes for the 2016-17 school year.
Principals: I have prepared some helpful information that you may choose to use to help improve attendance in your schools. Please use these materials according to your community’s needs. Additional information is also available on the website. If you use these materials in your Newsletters, Social Media, marquies, etc., please give credit to the Attendance Works website. All of the information attached to the site is research based.
I have also included some Facebook and Twitter posts from the same site that may be helpful.
Thank you.
Luann Leavitt
Planning & Student Services
Jordan School District
Click here for the AttendanceWorks website: http://www.attendanceworks.org/
See attached document for ideas and information. Also find the permission form from AttendanceWorks to keep on file at your school.
Principals:
Please share this information with your teachers. Because of changes to the law, SAGE scores may no longer be used as the SLO rating for teachers. Therefore, all classroom teachers will need to use SLOs. Preliminary guidelines are described below. Expect more details in the coming months.
Elementary teachers will have the option of using math or reading to measure student growth. Teachers may select their SLO subject now and give the pre-test for only that subject. Teachers also have the option of giving both pre-tests and reporting the one with the highest rating. It is recommended that pre-tests be given within the first three weeks of school.
The process for reporting SLO ratings will be similar to last year; however, teachers will not be required to turn scores in to folders. Details and instructions for completing this process will be available at a later date. For now, please make sure that pre-test scores are recorded in Mastery Connect.
The 2016-2017 Secondary SLOs will be available to teachers throughout the year and can be administered by quarter, semester, or unit. Scores for both pre-test and post-test should be entered into Mastery Connect as soon as students have completed the tests.
The attached letters will be mailed to licensed employees who will begin the 2016-17 school year on step 1, 2 or 3. Employees on these steps qualify for additional supply money and additional hours for preparation at the start of the school year. The principal may use up to one half day (4 hours) in required meetings with these employees. Direct questions to your Administrator of Schools.
DATE:
July 14, 2016
TO:
All Principals
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Travis Hamblin, Human Resources
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
Dates for 1st, 6th and 14th day counts
Following are the dates for the 1st, 6th and 14th day counts for the 2016-2017 school year.
Staffing will also be reviewed on the following dates:
The official October 1 revised count is taken from Skyward and verified by the Utah State Board of Education.
DATE:
July 7, 2016
TO:
Principals
FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research and Accountability
SUBJECT:
Parental Exclusions – Procedures Reminder
A link to the parental exclusion (opt-out) form for state assessments has been posted on the Evaluation, Research and Accountability Department’s webpage: http://assessments.jordandistrict.org/ . An additional link to the parental exclusion (opt-out) form can be found on the Jordan School District’s webpage in the “General Information” section under the “Parents and Students” tab. The General Information link is titled “Parental Exclusion (Opt-Out)”. http://jordandistrict.org/parents-students/generalinfo/.
Parents or guardians who choose to not have their student participate in one or more state-mandated assessments can download the 2016-17 Parental Exclusion from State Assessments form from either of the above links, complete and sign the form, and return the completed form to the school principal. The completed form needs to be submitted to the principal before the date scheduled for the state-mandated assessment(s).
A parent’s use of the 2016-17 Parental Exclusion from State Assessments form is not mandatory. If a parent or guardian chooses to not complete, sign and submit the form, or if the parent/guardian submits a different opt-out document, the principal should contact the parent or guardian to determine which 2016-17 state-mandated assessment(s) the parent does not want their student to participate in. The principal should then mark the assessment(s) on a 2016-17 Parental Exclusion from State Assessments form. The principal should make a notation on the form of their conversation with the parent and indicate that the parent chose to not complete and/or sign the 2016-17 Parental Exclusion from State Assessments form. The principal should attach any applicable documents or email communications from the parent to the 2016-17 Parental Exclusion from State Assessments form and maintain a folder of the completed forms and documents.
Finally, principals need to provide a copy of the completed 2016-17 Parental Exclusion from State Assessments form to the school’s testing coordinator. The testing coordinator should be directed to 1) make necessary changes in the SAGE TIDE system and 2) inform the Evaluation, Research, and Accountability Department, using the established Google Docs procedure, that the student is being opted out of the specified state-mandated assessment(s). If the testing coordinator needs help with this Google Docs procedure, she/he can reference the two videos posted on the Evaluation, Research, and Accountability Department’s webpage under the “Testing Coordinators” tab: http://assessments.jordandistrict.org/testing-coordinators/.
Questions regarding the above should be directed to Brooke Anderson at brooke.anderson@jordandistrict.org or 801-567-8393.
DATE:
July 5, 2016
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
June 30, 2016 Enrollment
See attached memo.
DATE:
July 6, 2016
TO:
All Principals
Elementary Head Secretaries
Registrars
Attendance Secretaries
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
Enrollment 2016-17
This memo is a reminder of the issues you may face when enrolling students for the upcoming school year. This should help when assisting patrons in enrollment.
Kindergarten: The student must be at least 5 years of age on or before September 1, 2016 to enroll in Kindergarten. Utah State Law 53A-3-402 which states: (6) Except as provided in Section 53A-1-1001, a board may enroll children in school who are at least five years of age before September 2 of the year in which admission is sought. Active military children are an exception. Contact Planning & Student Services with questions.
Legal Guardians: Please make sure the child is enrolling with their Legal Guardian. Check the birth certificate and Identification to make sure the enrolling adult belongs to the enrolling child. If they are not their legal guardian, either a Durable Power of Attorney needs to accompany the paperwork or legal guardianship through the courts. Contact Planning & Student Services with these questions at 801-567-8251.
Custodial Parents: Please make sure you obtain legal documentation (signed by a judge) in divorce situations when necessary. The Court orders parents’ behavior in their enrollment decisions, not schools. If you have questions or need help interpreting court documents, contact Luann in Planning & Student Services at 801-567-8251 for assistance.
Foreign Exchange: Students coming from other countries without a legal guardian need to be referred to the Planning & Student Services Department for enrollment. Contact Shelly at 801-567-8183.
Please be consistent in your enrollment process with all students. Ask questions to determine individual situations, show patience and understanding and contact Planning & Student Services for any issues you may need help in resolving. We know this is a busy time for you and we are here ready to help with individual situations. Thank you.
See flyer below for dates and times of professional development to be held during the upcoming school year.
DATE:
June 2, 2016
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
May 31, 2016 Enrollment
See attached memo.
Thank you to all administrators who attended the Enrollment and FTE Training held on June 14th and 15th at the District Office.
See document below for a summary of the 10 Key Points discussed in the training.
As a reminder, there will be one more training held on July 11th @ 10:30am in room 129 at the District Office.
JSD Administrators:
Congratulations to Steven Peart and Duane Devey!
Steve Peart was recently selected as the new Director of Custodial & Energy Services replacing Duane Devey who is retiring at the end of July 2016, following 41 years of dedicated service in the Jordan School District. Duane will be missed.
