Jordan School District
DATE:
February 13, 2019
TO:
Principals and Administrative Assistants
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Residency Determinations
Please see attached memo.
DATE:
February 13, 2019
TO:
Principals
Elementary Administrative Assistants
Secondary Registrars
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services
SUBJECT:
Elementary, middle and high school non-transferred student files
Retention Schedule
Schools will periodically have files of students who have attended Jordan School District in grades K-8 and never attend grades 9-12. In the event that a transcript was never created and the student’s cumulative folder was never requested, the student’s cumulative folder then becomes the record to retain permanently as required by law. These records are to be handled as follows: (refer to page 51 in the Planning & Student Services Manual).
Non-transferred student cumulative/permanent records of students in grades kindergarten through 8 shall be held in that school until the student’s grade level is advanced to the next school level. (i.e., 6th grade records are sent to the feeder middle school and 9th grade records are sent to the feeder high school each June). Once at the feeder high school the record shall be retained three (3) years after the student would have graduated. At the end of three years these records shall be transferred to the Planning & Student Services Department each year by June 30 and then sent to the State Records Center and retained for 17 years and then transferred to the State Archives permanently.
The following remain in the file:
Examples of these files may include:
Please refer to UTREX to make sure the student has not attended a school within the State of Utah before sending the files to Planning & Student Services for retention. If they are active in another school within the State, contact that school and have them officially request the record. If you do not have a UTREX username/password, one may be requested from Information Systems at the principals written (e-mail) request.
Questions, please contact Student Services at 801-567-8183.
Thank you.
This USBE conference is an activity that was developed through a collaborative effort of the Multi-Tiered Systems of Supports (MTSS) team, the Principal Support Team (PST) and the Principal Partnership Network.
Keynote: Todd Theobald
Utah Valley Convention Center
DATE:
January 13, 2019
TO:
Principals
Administrative Assistants
Registrars
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services
SUBJECT:
New Student Grade Level Placement
When a student enrolls in Jordan School District they should be placed according to their age (see the Age Chart found on page 19 of the Planning and Student Services Manual). This would include students that enroll from another state or country. Exceptions include:
Jordan School District does NOT enroll:
If the parent(s) or guardian(s) disagree with the student’s placement they may request acceleration or retention testing. Acceleration and/or retention testing is conducted to determine academic ability (see Grade Accelerations and/or Retentions on page 17 of the Planning and Student Services Manual).
Please contact Planning and Student Services (801.567.8183) with any questions you may have.
DATE:
February 1, 2019
TO:
High School Principals
FROM:
Anthony Godfrey, Associate Superintendent
C. Brad Sorensen, Administrator of Schools
SUBJECT:
Lacrosse Preparation for 2019-20 School Year
The UHSAA has sanctioned lacrosse to begin in the spring of 2020 and all Jordan School District traditional high schools may participate. The UHSAA Committee has finalized the following:
In preparation for lacrosse, Jordan School District is planning to provide the following for each high school:
These one-time funds will be added to your 2019-20 equipment budget allocation and are to be used specifically for the start-up needs of lacrosse.
Coaching allocations will be included on the Athletic Differential and paid as follows:
Additionally, each high school will have the option of requesting one portable classroom to be used for extracurricular equipment storage. These portable buildings may be moved to the high school at the end of the summer or early fall 2019.
Through the Joint Relations Committee, it was agreed that JSD administrators will interview 3 instead of 2 transfer applicants for each position from March 1 and/or until 10 working days prior to New Teacher Induction. District policy DP304NEG will not be changed.
DATE:
February 1, 2019
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Student Enrollment for January 2019
Please see memo below.
Influenza season is in full swing and the Salt Lake County Health Department is asking schools to be proactive in their approach to influenza prevention and their response to cases of illness.
The most effective approach is four-pronged:
Attached are PDF files you may use to encourage proper hand washing and cough etiquette. The U.S. Centers for Disease Control also offers helpful influenza information for schools here: https://www.cdc.gov/flu/school/index.htm.
Please see document below regarding upcoming events and opportunities.
DATE:
Thursday, January 31, 2019
TO:
Middle School Principals
High School Principals
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Research Project
The Research Review Committee has reviewed a research project in which your school has been asked to participate.
Project Title: Effects of a Peer-Supported Implementation of the Self-Determined Learning Model of Instruction (SDLMI) on Students with Severe Disabilities and their Peers without Disabilities: Acquisition of Academic Skills, and Perceptions of Self-Determination and School Connectedness
Applicant: Carrie Eichelberger, University of Utah
The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.
Thank you for your assistance.
DATE:
Thursday, January 31, 2019
TO:
All Principals
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Research Project
The Research Review Committee has reviewed a research project in which your school has been asked to participate.
Project Title: Educating Schools on Congenital Heart Disease
Applicant: Katie Barton, University of Utah
The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.
The project will involve the administration of a 10-minute survey to teachers, administrators and specialists on a voluntary basis.
Thank you for your assistance.
DATE:
January 29, 2019
TO:
Middle and High School Principals and Administrative Assistants
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
Textbook Transfers
This is a reminder that textbook fees need to be transferred out of the activity fee account and into the 9080 textbook account. The Financial Accounting Manual states on page 30:
“Because textbook fees are part of the registration fee, a journal entry must be made to transfer revenue from the activity account (program 2160) to the textbook account (program 9080) by debiting 21 R xxx 2160 1800 999 and crediting 21 R xxx 9080 1805 999 for the amount of the textbook fee times the finalized October 1 enrollment. In May, the accounting department will generate a memo to indicate the total dollar amount of textbook fees to be sent to the district by multiplying the textbook fee by the October 1 enrollment count. For convenience purposes, this amount is offset by fee waivers to be reimbursed by the district. Typically, the school will issue a check to the district for the net amount of these items. Any remaining balance (positive or negative) should be moved to the general account (program 2000).”
Also, attached are instructions to issue a check for the textbook fees when the billing statements are sent out in May. If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Please see the updated list of supervisory assignments as of January 24, 2019.
I would like to bring to your attention an issue my staff has discovered in our efforts to repair copy machines throughout the district. Many after-market toner cartridges and supplies are causing significant damage to copy machines and printers. As a result of this problem, we strongly encourage all schools and district facilities to purchase toner cartridges and supplies from the following vendors only:
Please feel free to contact Tonya Hodges, Senior Buyer in the Purchasing department at 801-567-8706 with questions related to purchasing and/or state contracts. You can also reach me at 801-567-8893.
Best regards,
Robert Conder, A/V Senior Technician
DATE:
January 8, 2019
TO:
School Psychologists, Elementary Counselors, and Social Workers
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
Fulvia Franco, Program Specialist – Guidance
SUBJECT:
January Guidance Meeting
A Guidance meeting has been scheduled for Friday, January 25 from 12:30 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). Brooks Keeshin, MD, child and adolescent psychiatrist, will provide us with a presentation that addresses ACES, toxic stress, traumatic stress, and childhood trauma.
Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.
cc:
Principals
The mileage reimbursement rate is based upon the IRS rate. Effective January 1, 2019, the reimbursement rate is $0.58 per mile. Please use the attached form when submitting for mileage reimbursement. All 2018 mileage reimbursement requests should be submitted as soon as possible.
DATE:
January 2, 2019
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Student Enrollment for December 2018
Please see memo below.
Please see document below for the current 2019 Contribution Limits.
DATE:
December 4, 2018
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Student Enrollment for November 2018
Please see memo below.
Attached are the pathways for students involved in the District's Dual Language Immersion and Bridge programs. This information will be sent to parents today.
