Jordan School District
DATE:
May 14, 2024
TO:
All Principals
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Brian King, Ph.D., Assistant Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator
SUBJECT:
Fall 2024 Special Education New Teacher Induction Dates
Please see the attached memo for the mandatory induction training dates for all new special education teachers.
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator of Human Resources
Brittany Bauer, HR Recruiting
Are you a new administrator or administrative assistant and need Frontline Recruiting/Hiring training? Would you like a refresher course? Human Resources will be providing Frontline Recruiting/Hiring and best-practice training classes to make you a STELLAR RECRUITER for all your open positions.
All in-person training will be at the District office room #129. Please bring your laptop. As an option, a training date will also be available on Zoom. Zoom links will be sent to those who register for this option. For available dates/times and to schedule a training session, visit the link below.
Frontline Training Schedule for Appointments
Also available on HRConnections and HRAdminOnly are the training videos and tutorials. Contact Brent Burge at #88224 or Brittany Bauer at #88214 if you have any questions.
DATE:
May 16, 2024
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Stacee Worthen, Counselor Consultant
SUBJECT:
Ensuring Confidentiality in School Counseling
School counselors provide a safe environment for students to address emotional concerns, academic challenges, and personal struggles. To effectively fulfill this role, school counselors require a dedicated, confidential, and private workspace that fosters open communication and protects student confidentiality.
Dedicated, confidential, and private workspaces:
Counselor workspaces must include the necessary equipment to ensure a continuation of work and confidentiality. Required workspace equipment must include (but is not limited to):
The following websites provide more information about creating dedicated counseling spaces and best practices for student confidentiality:
Ensuring a dedicated, confidential, and private counseling workspace creates a stronger support system for students and staff through confidentiality. If you have any questions or concerns about this requirement, please reach out to Stacee Worthen, Counselor Consultant, at (801)567-8309.
DATE:
May 16, 2024
TO:
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Extended Year for Special Educator Stipend Days 2023-24
The number of days and stipend amount are based upon the educators assigned FTE equivalent. Eligible staff that have days left to work, and did not work all of their allotted days in the fall, are required to complete an online survey to be paid for those days. After you have completed working the days, simply click on the link in the memo to start the survey. Days worked must be full or half days and not a combination of assorted hours and must be worked in your assigned building(s). The days available for you to work are: June 4-7th, 10-14th, and 18th. Please remember that June 3rd is the last contract day and June 17th is a holiday. These days do not count toward Extended Year Days.
It is important to remember: Use the link to submit the days after you have worked. When asked for the approver for your submission do not put your principal or LEA. Please put amanda.hamblin@jordandistrict.org so that the submission can be approved through the Special Education office and be sent to the State Office for payment. If you list your building supervisor as the approver, your request will not be submitted for payment.
See attached memo for additional information.
DATE:
May 16, 2024
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Michelle Reyes, Truancy/Attendance Prevention Specialist
SUBJECT:
Memorial Day Attendance Resources and End of the Year Attendance Resources
The end of another school year is rapidly approaching. Thank you for all of your amazing work surrounding attendance this year. We have one final school holiday before we reach the end of the year. Attached is a social media resource to remind families there will be no school on Monday, May 27.
Attendance works, a national non-profit attendance initiative directed by Hedy Chang, suggests some important things we can do now, throughout the summer, and into the fall with the potential to boost attendance (What to do When: At a Glance). Best practices include acknowledging student success, communicating the importance of good attendance through the last weeks of school, reviewing attendance data, and pinpointing chronically absent students in need of extra support for summer learning opportunities and a successful start to school in the fall.
DATE:
May 16, 2024
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
SUBJECT:
Panorama – Wrapping up the current year
What to expect over the summer:
Shortly after the end of the current school year, Panorama will “freeze” the data in the platform to show the final data from the 2023-2024 school year. Our nightly downloads stop a few weeks after the last day of school to account for the data in your SIS being finalized. If you are running school or district professional development over the summer, you’ll be able to review data from 2023-2024 and revise support notes. Please note that the platform does not support summer school sessions and that data will not appear in Student Success.
Best practices to wrap up the current year:
This article on Panorama Academy contains recommendations and guidance for how you and your users can effectively wrap up the 2023-2024 school year.
Back to School:
This article on Panorama Academy will help you prepare for back-to-school in Panorama. On or about August 14th Panorama will begin downloading student data, after that date, rosters will be displayed. At the beginning of the year rosters will change frequently.
Have questions?
Find answers to frequently asked questions related to our process to close out the school year and prepare for the new one here. And of course, you can always reach out to your Panorama team with any additional questions!
As a reminder:
Panorama operates on FERPA. Therefore, students graduating, moving schools, or withdrawing will not be in Panorama in the fall. To ensure that you have all the data you feel like you need it is strongly suggested that you save/print your current years data on or before June 12, 2024.
Resources:
Please note: You will need to log into Panorama in order to access the information linked above.
Please reach out to Travis Hamblin @ travis.hamblin@jordandistrict.org for any training or program needs.
DATE:
May 16, 2024
TO:
All Administrators, Administrative Assistants, and P-card holders
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits
Kurt Prusse, Director of Purchasing
SUBJECT:
P-Card Descriptions
The Board’s internal audit team recently completed an audit of our p-card system. As a result, there was a recommendation to provide better descriptions within the US Bank system to identify the purpose and content of transactions.
It is requested that descriptions include not only a brief description of the items, but also the purpose. For example, “makeup for dance team” or “custodial cleaning supplies”. As a reminder, these descriptions and any allocations must be made within the US Bank system by the 19th of each month, otherwise US Bank locks the system and will not allow for changes.
This will provide better detail when reviewing reports within Skyward and address the recommendation by the Boards internal audit team. Please provide a copy of this memo to all p-card holders you supervise so they are aware of this request. If you have questions or need assistance, please call Dan Ellis at (801) 567-8389.
Thank you.
DATE:
May 9, 2024
TO:
All Principals
All Certified and ESPs
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Melanie Dawson, Program Administrator of Behavior
SUBJECT:
ETT: Cultivating Classroom Management Skills
This course is geared towards teachers who are ready to hone their Tier 1 classroom management approaches. Seats are limited and fill quickly, so learners need to register on JPLS as soon as possible. Pacing is flexible in this online course, so learners will be able to complete the content even with summer vacations.
TO:
Administrators
Administrative Assistants
FROM:
Department of Communications
Jordan School District takes great pride in your work and the role you play in education. We are pleased to continue honoring you for your time spent working in the District with “Years of Service Pins.”
As you reach your next employee milestone, please visit the Years of Service Pins website to request the pin representing your completed years of service. Employees can receive a different pin for every five years of service up to 50 years. Remember to include part-time and full-time years!
All employees can request their next pin using the link below. Here are the guidelines:
DATE:
May 9, 2024
TO:
School Principals and Administrative Assistants
FROM:
Administrators of Schools
SUBJECT:
Principal Year-end Checkout Materials for 2023-24
Attached is the list of all forms and items to be completed for principal checkout.
If you have any questions, please contact your Administrator of Schools’ administrative assistant.
TO:
All Administrators
All Administrative Assistants
FROM:
Kurt Prusse, Director of Purchasing
Each Amazon vendor assigns their items a UNSPSC code that reflects what product category it falls under. The vendor-assigned code is often correct . . . but not always. When you encounter a block, the message at the top will give a brief explanation. Please check the Central Warehouse Catalog for office supplies (pencils, staplers, paper, etc.) before requesting the block be removed. When you select a blocked Amazon item, copy the URL link at the top of your web browser and send it to the buyer over that commodity (see below). If you do not know which buyer is over the item, send the link to Kris Wishart or Rachel Mariano and they will get the request sent to the correct buyer. Please allow a little time for these emails to be answered. You will receive an email stating the block has been removed. All unblocked Amazon orders must be made within a couple of hours of you being notified. Purchasing leaves the office at 4:00 p.m. and all blocks will be reinstated at that time, if not earlier.
Commodity Quick Reference
TO:
All Administrators
All Administrative Assistants
FROM:
Kurt Prusse, Director of Purchasing
All P-cards should be reconciled and reports signed (by both the P-card holder and their supervisor) by the 19th of each month. The P-card statement and receipts should be sent to Kaylei Jones in Accounting, not Purchasing. During reconciliation, please enter a detailed description — such as “pens, paper, and Post-Its,” not just “office supplies” (if you have put the accounting object code as 610, we already know it’s for supplies). The detailed description helps us know exactly what you bought and will eliminate audit calls from Purchasing.
Please remember that fixed assets, software not on the Learn Platform, and any travel (hotels, airfare, shuttles) are not permitted on your P-card. The only travel items allowed on P-cards are Uber/Lyft fees (only from airport to hotel and hotel to airport), standard baggage fees, and airport parking fees.
If you have any questions regarding your P-card or how to reconcile it, contact Kris Wishart for help!
TO:
All Principals
FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant
Take note of the following monthly newsletters with important communication about the School LAND Trust (SLT) Program.
Please share the March newsletter with your school community council members.
The newsletters are also accessible online on the USBE Website with different language options.
TO:
All Administrators
Administrative Assistants
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Please see the attached newsletter.
TO:
Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning
Canvas Bootcamp is the ultimate training ground where educators can transform their canvas skills with every click! Bootcamp is on June 6th at the ASB.
TO:
Principals
Assistant Principals
School Safety Specialists
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator
The School Safety Center (SSC) is excited to share that we are hosting the 2024 Utah School Safety Conference. This will be the conference to attend! We have created a unique conference experience for Utah. Registration is now open.
WHO: School Safety & Security Specialists, School Building Administrators, Crisis-Response Team Members, School-Based Mental Health Professionals, School Resource Officers (SROs) and Law Enforcement, and other school employees who support school safety.
WHAT: 2024 Utah School Safety Conference
WHEN: Thursday and Friday, June 13-14, 2024 | 8:00 AM - 4:00 PM each day
WHERE: Riverton, Utah
ACTION: REGISTER HERE *Registration is free of charge
MORE INFORMATION: See the attached flyer
Please direct all questions to schoolsafetyprograms@schools.utah.gov.
TO:
Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Enrollment Consultant, Student Services
Please see the attached cheat sheet when parents/guardians request to see video footage.
TO:
Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
Registration for the Fall 2024 ESL endorsement class will be open on May 6th on the LCS website. Registration will close when full, so sign up quickly. These classes will be asynchronous. For additional questions, please contact Language and Culture Services.
Please see the attached newsletter.
TO:
Principals
Assistant Principals
School Safety Specialists
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator
Please see the attachments for information on the S4K Connects Comprehensive School Safety Conference on July 29th, 30th & 31st at the Larry H. Miller Conference Center in Sandy.
