Jordan School District
As of August 4th, 2023 all administrators will be required to enroll in 2-Factor Authentication for their Google accounts. After this date, you will be prompted to enroll in 2-Factor Authentication the first time you login to your Google account.
Attached are step-by-step instructions to enroll in Google 2-Factor authentication. For further assistance contact the Information Systems help desk at Ext. 88737.
DATE:
July 3, 2023
TO:
High School Principals
FROM:
C. Brad Sorensen, Administrator of Schools
SUBJECT:
Athletic Classes Taught During School Day
Please list the athletic classes taught during the school day on the document below. Return the form to Brenda Groo by July 31, 2023.
Please advise your staff that Insurance Open enrollment for this year is May 15 - June 15 for a September 1, 2023 Effective Date. See the document below for more information.
Workers' Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period April 1st, 2023 to End of School Year.
Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by June 15, 2023.
DATE:
May 16, 2023
TO:
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Updated Extended Year for Special Educator Stipend Days 2022-23
A specific group of special educators were allowed to work up to 5.5 additional days following the last contract day for the 2022-23 school year. Eligible staff that have days left to work, and did not work all of their allotted days in the fall, are required to complete a survey to be paid for those days.
After you have completed working the days, simply click on the link in the attached memo to start the survey. This link will open on June 6, 2023 and will remain open until July 15, 2023.
Please remember you cannot enter the days you already worked and were paid for in the fall. Submitted days must be worked June 6-9th, 12-16th, or 20th and must be worked in your assigned building(s).
It is important to remember: When asked for the approver for your submission do not put your principal or LEA. Please enter amanda.hamblin@jordandistrict.org so that the submission can be approved through the Special Education office and be sent to the State Office for payment. If you list your building supervisor as the approver, your request will not be submitted for payment.
The assistant principal meeting, to be held in June for all assistant principals, will be held on June 6. This meeting will be held at the JATC-S from 9:00-12:30 pm. Lunch will be provided. Attendance is encouraged but not required at this meeting. In order to have a count for the luncheon please sign-up no later than May 30, 2023 by clicking HERE. We hope to see you all there!
Saturday, May 13, 2023 at 9:00 AM is the 8th Annual JEF CHALLENGE RUN at Veterans Memorial Park in West Jordan. Cost per person is $20 (Teachers are free!)
THE CHALLENGE OBSTACLE RUN is a family-friendly obstacle course run open to all ages and created to make a difference in Jordan District Classrooms. Thanks to our generous sponsor GENESIS DENTAL, 100% of proceeds go directly toward Classroom Grants benefiting students & teachers in Jordan District!
Open to the community and fun for all ages, the run ends with a fun family festival with lots of free giveaways. Come see what all the fun is about! For more details and to register online, visit: www.jefchallenge.org
DATE:
May 4, 2023
TO:
All Principals / Department Directors / School Administrative Assistants
SUBJECT:
Requests for 2023-2024 Special Calendars – Licensed Only
Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2023-2024 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols, and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department.
A list of licensed employees at your school/department location who are currently on a special calendar for the 2022-2023 contract year will be emailed to you for review on Friday, May 5, 2023. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.
Criteria for determining if an employee requires a special calendar:
If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Senior- Lisa Garner, for assistance. If a list is not included, there are currently no employees on a special calendar at this location. However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.
Instructions for Special Calendar Requests:
Important Reminders:
Thank you in advance for your attention to this matter. Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Lisa Garner, HR Assistant Senior, at (801) 567-8226.
An abbreviated version of this memo was included in the May 2023 HR Connections, which can be viewed at https://employment.jordandistrict.org/hr-connections-newsletters/.
JL/jo
Please see the document below.
Date:
April 20, 2023
To:
Principals and District Administrators
From:
Brad Sorensen, Administrator of Schools
Subject:
Stipend for Department Chairs and Team Leaders
Stipends for Department Chairs and Team Leaders will be paid in May.
● Elementary Schools may pay $300 for 8 Team Leaders.
● Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
● High Schools may pay $500 for 16 Department Chairs or Team Leaders.
A multiple timesheet roster should be submitted to the Payroll Department by May 2, 2023. All Department Chairs or Team Leaders will be paid out of the same program number from which their salary is paid. Each roster should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”
Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools. If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.
Budget Code
10 xxx xxxx 2216 131
10 xxx 7551 2216 131 (Special Education)
DATE:
April 18, 2023
TO:
All Principals
All Budget Directors
FROM:
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets, & Audits
Bonnie Brennan, Director of Insurance Services
Michael Heaps, Director of Information Services
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing
SUBJECT:
Year-End Processing Deadlines
Please observe the following critical deadlines, listed in the memo below, regarding the financial year-end processes for the 2022-23 year. Please review these dates as they could have a major effect on your location’s ability to operate.
Please take a moment to consider nominating a school or educator for this prestigious honor presented annually by the state-wide program Resilient Utah. Each year education organizations and individuals are chosen that have shown exemplary efforts in building resilience in their schools, homes and communities. The Education Tribute Awards will be announced during “Resilient Utah Month” in May 2023.
Deadline to nominate is April 21, 2023
If you are a contracted employee and need to take Annual/Personal Leave before or after Memorial Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
Please note: Employees shall not be considered for paid annual leave the day before or after a school holiday more than once during any contract year.
| School Holiday | Date of Holiday | Window |
| Memorial Day | May 29, 2023 | April 14 – April 24, 2023 |
Annual/Personal Leave Taken Before or After a Holiday 2022-2023
DATE:
April 6, 2023
TO:
Principals and Administrative Assistants
FROM:
John Larsen, Business Administrator
SUBJECT:
Legislative Supply Envelopes – Due May 1, 2023
We thought a few reminders might be helpful as you collect legislative envelopes.
1) Carry-Over of Unused Supply Funds. Principal approval is required if a teacher would like to carry-over unused funds to the next school year. If approval is given, the principal should sign the envelope in the bottom right-hand box. The Guidelines state that “As a general rule, balances less than $50 should be carried over to the next year.” However, carry-over amounts are at the principal’s discretion. Also, if a teacher has an amount remaining at the end of the year of $5 or less, no return of the funds is needed.
A list of all teachers who have carry-over amounts should be kept so this information can be written on the teacher’s envelope for the 2023-24 school year and added to the amount of the current year funds. As a reminder, if a teacher with a carry-over amount transfers to a different school within the District and the principal allows the teacher to use the carry-over funds at the new school, please communicate this to the administrative assistant at the new school so they can record the information on the teacher’s envelope. If the principal does not approve the use of funds at the new school, the teacher will need to return the unused funds.
2) Payroll Deductions. For teachers not approved to carry over unused funds, a payroll deduction will be needed. The request for a payroll deduction should be sent to Sarah Palmer, director of Payroll, and can be emailed to her at: sarah.palmer@jordandistrict.org. Please provide Sarah with the employee name(s), school location, amount of the deduction, and an explanation about the need for the deduction. Please provide this information by May 10 for the May 25 paycheck or by June 10 for the June 25 paycheck.
3) Principal Use of Unused Supply Funds. Unused supply money that is returned to the District via payroll deduction or other means (check or cash) will be made available to the principal to use. After a payroll deduction is completed, the Payroll Department will provide the Accounting Department with the school location and amount and a journal entry will be done to transfer the funds to the school’s 2000 account.
4) Teachers that Resign During the School Year. If a teacher resigns during the school year, please ask for the return of his/her legislative supply envelope before they leave. If there is a balance remaining of unspent funds, this money needs to be returned to the District via a payroll deduction made before the employee receives his/her final paycheck. If your school has a check-out procedure for teachers that resign, please add the return of the envelope to the procedures to insure the legislative envelope and unused funds are returned.
5) Storing Legislative Envelopes. After collecting the envelopes on May 1, please keep them in a secure location at the school for a period of four years. The envelopes are subject to random audits by District auditors.
Thank you for your help with legislative supply money. If you have questions, please contact my administrative assistant, Lisa LeStarge, at 801-567-8120 or email: lisa.lestarge@jordandistrict.org.
ll/jl
Outstanding Education Support Professional Award Applications are now open!
District support staff are among the unsung heroes of the Jordan School District. Each year Jordan District school principals and department heads are invited to nominate one non-teaching/support staff employee for recognition.
All full-time Jordan School District Education Support Professional employees are eligible. Past winners of this award are not eligible for nomination. One nomination per department/school will be considered. Please make sure the Nominee's Department Head or Principal has approved this nomination.
Nominations will be accepted until 11:59 pm, Monday, April 17, 2023.
Nomination form can be found on the JEF website or by clicking this link: 2023 Outstanding Education Support Professional Nomination Form
Please see the document below.
DATE:
March 9, 2023
TO:
All Building Principals
FROM:
Kurt Prusse, Director of Purchasing/Warehouse
SUBJECT:
Large Surplus Sale End of School Year 2023
With the closure of West Jordan Elementary School (WJE), the surplus warehouse will be holding a large public surplus sale at WJE this summer. After schools have a chance to select any items they desire, the public surplus sale for any remaining items will be held. In conjunction with that sale, we would also like to add any surplus items you currently have or will be disposing of by the end of the year. Please note: you do not need to wait for any of the below dates or deadlines to surplus your unwanted items between now and the end of the school year. The surplus warehouse will still make their regular pick-ups after receiving your surplus paperwork.
To successfully do this large of a sale, we ask for your assistance by separating your surplus, including your paperwork, into three categories:
Each category is treated differently. We are working with our electronics and books recyclers to possibly pick-up directly from the schools. But, we cannot make those arrangements until we know the quantities available. However, we can pick-up all your items by the dates indicated below.
June 9
Due date for schools to submit surplus paperwork to AOS
June 12
Due date for surplus paperwork to be received by surplus warehouse in order to guarantee a pick-up for the WJE Surplus Sale
June 12 - July 7
Pick-ups of surplus furniture and equipment from schools
July 10 - July 11
JSD schools may visit WJE and request transfer of surplus items
July 13 - July 14
Other LEA schools may visit WJE and purchase surplus items
July 15
Public may visit WJE and purchase surplus items
July 17 - Aug 4
Pick-ups of surplus electronics or textbooks from schools
If you have any questions, or special requests, please contact Steve Oldham either by calling x88709 or emailing steven.oldham@jordandistrict.org .
If you are a contracted employee and need to take Annual/Personal Leave before or after the mid-spring recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Window |
| Mid-Spring Recess | April 24, 2023 | Mar. 10 – Mar. 20, 2023 |
Annual/Personal Leave Taken Before or After a Holiday 2022-2023
Please see the attached flyer.
JORDAN SCHOOL DISTRICT is offering Elementary and Secondary paid administrative internship openings for the 2023-24 academic year. Applications are open now through February 28, 2023 at midnight.
Please refer to the details below:
If you are interested in a full time, paid Administrative Internship Position, click HERE to apply!
Click HERE for a Frontline application tutorial.
