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Category: High School Deadline

Published on

DATE:
July 5, 2017

TO:
All School Principals and School Head Financial Secretaries

FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:
Unclaimed Property

 “The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”

For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2017.  Checks written BEFORE July 1, 2016 AND not cashed by June 30, 2017 are considered unclaimed property.

Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them.  If you cannot locate a student or payee, then the money must be sent to the State.  It is preferable to void an old check and reissue a new one than to send the money to the State.  Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed.  Nor may a school take uncollected refunds and add the money back into school accounts.  It is illegal.  If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided.  Otherwise, the State will consider a voided check without documentation to be unclaimed property.

Attached is a reporting form that must be completed and sent to Dan Ellis by September 29, 2017 along with a school check written to Jordan School District for the amount of reported unclaimed property.  If you have no unclaimed property, report $0.00.

All individual items that are under $50 per item may be combined and reported in one lump sum.  For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items.  You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column.  You do not need to report each item less than $50 individually.

Checks issued prior to July 1, 2016 that are currently outstanding should be voided in Skyward.  You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.

Please call Dan Ellis at (801)567-8389 with any questions.

Published on

DATE:  
May 19, 2017

TO: 
High School Principals and Head Administrative Assistants

FROM: 
C. Brad Sorensen, Administrator of Schools

SUBJECT:  
2017-18 High School Summer Office Hours

Each high school in Jordan School District will be allocated $4,000 to assist in covering summer office hours for the 2017-16 school year.  Please note that benefits must be deducted from this amount.  Benefits are calculated at 8.45% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee that qualifies for retirement benefits, an additional 23.69% (Tier I-before July 1, 2011) or 20.02% (Tier II-after June 30, 2011) must be added to the total cost.

This money may be used for time worked from June 1 through August 31, 2017.  Please have employees use True Time. True Time hours should be submitted weekly. Please email a list of names of employees who will be working these hours to Keelee Leulaui in payroll at keelee.leulaui@jordandistrict.org and she will add the pay-code for them to use in True Time. No money will be carried over from the summer hour allocation.  All time worked for your summer hours need to be coded as 10-E-LOC-8707-2436-154 and should be recorded on your allocation form each month for Brad Sorensen’s approval.

If you have any questions, please call Brad Sorensen at 801-567-8233 or Marilyn Smith at 801-567-8166.

Thank you.

/ms

cc:  John Larsen, Business Administrator

Published on

DATE:    
May 27, 2017

TO:   
High School Principals, Counselors, Registrars

FROM:   
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant of Planning and Student Services
Steven Harwood, System/Program Manager Information Systems

SUBJECT:  
Codes for 12th-Grade Students at End of Year

All seniors who completed the school year need to have a final status reported to the State.  They should be marked according to the following guidelines in the “Grad/DiplSts” field in Skyward on the Profile Screen.

  1. Students who exited/withdrew before the end of the school year should be left blank unless they are Early Graduates. Early Graduates should be coded by the school as “GR” (graduate).
  2. Students who graduate at the end of the year can be left blank, and Skyward will be set to code them as:
    1. “GR” – Graduate (those who Skyward shows have passed the civics test)
    2. “GP” – Graduation Pending (those who Skyward shows have not passed the civics test)
  3. Students who graduate with the mathematics competency will need to be manually coded by the Registrar.
    1. “GQ” – Basic High School Diploma with mathematics competency
  4. Students who remain at the school until the end of the year and do not receive a diploma should be coded as follows by the school:
    1. “G3” – Basic High School Diploma, IEP team has determined that the student’s participation in statewide assessment is through the UAA and/or DLM
    2. “GM” – Basic High School Diploma, did not meet requirements of GR, or G3 but did satisfy other criteria provided specifically for military children in Utah Code 53A-11-1404
    3. “CT” – Certificate of completion, awarded by LEA
    4. “RT” – Retained Senior (special education students only)
    5. “GP” – Graduation Pending
    6. “AO” – Aged out of Special Education
    7. “DO” – Student finishes the year, but none of the above codes apply

Student Services will be sending the individual school report through MoveIt as soon as it is ready.  Please verify that the status for the seniors is correct.  Additionally, if there are students who are not receiving a diploma and are not on the attached list, please correct their Grad/Dipl Status Field in Skyward.  Notes: Special Education students who are seniors this year but will be returning next year should be marked as “RT” even if they will be participating in graduation ceremonies.  Additionally, any special education students who were marked “RT” in the past years who are not returning because they will age out over the summer should have their status changed accordingly. Students marked as GP will be counted as dropouts unless updated in the Oct 1 data submission.  Thank you.

The JSD Deadline for reporting this information is June 23, 2017.  Please contact Student Services upon completion (801-567-8251).

Published on

DATE:  
May 5, 2017

TO:
Principals
All Certified Special Education Staff

FROM:   
Laura Finlinson, Admin of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist

SUBJECT: 
Year-End Checkout for Traditional Schools/Year-Round Schools

See attached memo.

Published on

DATE:
May 10, 2017

TO: 
High School Principals and Counselors

FROM:  
C. Brad Sorensen, Administrator of Schools, Herriman K-12 Feeder
Holly Bell, Secondary Counseling Specialist
Sharon Jensen, Principal of Valley High

SUBJECT:  
Critical Dates Regarding 24-credit Diploma through Valley High

Counselors and students planning to graduate with a 24-credit Diploma from Valley High need to be aware of the following date/deadlines:

May 15, 2017

Names of all students planning to graduate with a 24-credit Diploma must be submitted to Sharon Jensen, Principal of Valley High

All students who are planning to walk at Valley High’s graduation ceremony need to contact Jostens at 1-800-JOSTENS immediately to order the Valley High cap and gown package.  If they have previously ordered from their boundary school, Jostens will help them with the cancellation and reorder of Valley High colors.

May 22, 2017

Deadline for official transfer of student to Valley High

All transfer students must have credits complete and transcripts reviewed by their boundary school before transfer is submitted.  Valley High registrar will complete all transfers on May 22nd.

May 24, 2017

All students who are planning to walk during the Graduation Ceremony must attend one of the following meetings at Valley High:

                                                12:00 noon                              5:00 pm

Each meeting will be approximately one hour.  Students will not be allowed to walk with fellow graduates if they do not attend one of these meetings.  Caps and gowns will be distributed at the end of this mandatory meeting.

May 31, 2017

Valley High Graduation Ceremony          2:00 pm
Salt Lake Community College
Lifetime Activities Center (4600 S Redwood Rd, Taylorsville)

June 1, 2017

Students who do not wish to attend Graduation may pick up their diploma at Valley High

Please make note of these important dates and ensure they are communicated to students who are planning to use this option.

Attached are instructions and the application for a 24-credit Diploma through Valley High.

Published on

DATE:
April 28, 2017

TO: 
Principals
All Certified Special Education Staff

FROM:    
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist

SUBJECT: 
End of Year SCRAM Detail Report

We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.

Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:

  • Check that all students served in your program are listed on the report.
  • Check that names, SCRAM entry dates, exit dates (if applicable), disability codes, environment codes, regular percents and service patterns are correct. Be sure to identify the provider of each service listed.
  • Be sure that entry and exit dates reflect all days that the student received services.  If there is a gap in service dates, we lose days of membership, which directly impacts funding.
  • Students who will continue in the same school (advance from grade to grade) or who will move to the 7th or 10th grade in their boundary school will automatically roll-over for the start of the new school year. It is not necessary to submit an exit SCRAM for these students.
  • Current self-contained support class (cluster) students should have been rolled forward to the school they have been assigned to attend. It is not necessary to submit an exit SCRAM for these students (permit codes were entered by the special education department).
  • For students who will continue past the 12th grade, the school registrar must flag the student as a “Retained Senior” in the Graduation/Diploma status field.
  • An exit SCRAM must be submitted for any student that has or will age-out or graduate and will not be returning at the beginning of the next school year.
  • Be sure to use the appropriate exit codes and dates for any student who has exited the school during the school year. If they are not exited appropriately, we will lose days of membership, which directly impacts funding. Note that the SCRAM exit date and the school exit date must be the same date.
  • Remember that any changes must be documented on the IEP in Goalview prior to changing the SCRAM document. If there are any changes to SCRAM information, submit an updated / corrected SCRAM / IEP Services document no later than the date listed below.
  • Note that changes made directly on the printout report without a SCRAM / IEP service page will not be accepted as it leads to data entry confusion and may result in the student’s file being out of compliance. All SCRAM printouts and SCRAM / IEP

Services document changes must be received in the Special Education Office no later than the end of the day on the following dates:

Traditional School Deadline:  Monday, May 22, 2017

Year-Round School Deadline:  Thursday, June 1, 2017

Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information.  Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the report before returning it to the Special Education Department.

The SCRAM reports are run alphabetically by current grade. Any corrections must be made on a SCRAM / IEP Services form and sent through the District mail to Amanda Hamblin at the District Office.

Submit any SCRAM changes AND the signed current report(s) to Amanda Hamblin at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.

If you have questions, please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.

**************************

Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!

Published on

DATE:  
April 13, 2017

TO: 
Principals and Attendance Secretaries
Administrative Assistants, ES/MS/HS

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:
LAST DAY FOR ATTENDANCE COMPUTER ENTRY

See attached memo.

 

Published on

DATE:
April 18, 2017

TO:
Principals and District Administrators

FROM:
Dr. Anthony Godfrey, Associate Superintendent of Schools

SUBJECT:
Stipend for Department Chair and Team Leaders

Stipends for Department Chair and Team Leaders will be paid during the May 2017 payroll.

  • Elementary Schools may pay $300 for 8 Team Leaders.
  • Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
  • High Schools may pay $500 for 16 Department Chairs or Team Leaders.

A multiple time sheet roster should be submitted to the office of your Administrator of Schools by May 2, 2017.  All Team Leaders or Department Chairs will be paid out of the same program number from which their salary is paid.  In most cases, this will be 0050.  Each time sheet should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”

Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools.  If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.

Budget Code

10  xxx  xxxx  2216  131

Published on

2017 Outstanding Classified Employee Nomination Form is Available Online

https://docs.google.com/a/jordandistrict.org/forms/d/e/1FAIpQLScYg2G8_o7AB5JaPvlCNMp5cIYhScG1kRUD3BL4ZCNXFuDhoA/viewform?c=0&w=1

Submission Deadline: Monday, April 24, 2017

See attached flyer.

Published on

DATE:
March 27, 2017

TO: 
Principals
Speech-Language Pathologists
Speech-Language Technicians

FROM:
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Kristin Norris, CCC-SLP, TS, Speech-Language-Audiology Program

SUBJECT: 
SLP Caseload Survey for 2016-17

Attached is the 2016-17 Speech-Language Caseload Survey. This information is necessary to make staffing decisions for the 2017-18 school year. You are required to complete and return the requested information to Kristin Norris at the District Office by Wednesday, April 26, 2017. This form is also available online at specialed.jordandistrict.org/staff/forms/ on the Special Education website. You may complete the attached form or submit it online to kristin.norris@jordandistrict.org.

INSTRUCTIONS

Please complete only one Caseload Survey per school. If more than one SLP is assigned to a school, you must submit your data as a team. However, if you are assigned to more than one school, you must submit a separate Caseload Survey for each school. Preschool SLPs do not need to complete a Caseload Survey. Information submitted without a principal’s signature, will be returned to you. Information will be verified through current SCRAM reports.

Published on

DATE:
April 1, 2017

TO:
All Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workman’s Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from December 2016 to March 31, 2017.

Please complete this form and return it to
Nancy Ward, Coordinator of Educational Support Services by
April 18, 2017.

Published on

DATE:      
March 22, 2017

TO:  
All Principals
All Budget Directors

FROM: 
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Heather Ellingson, Director of Accounting, Budgets & Audits
Cheryl Matson, Director of Insurance Services
Ron Bird, Director of Information Systems
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing

SUBJECT: 
Year-end Processing Deadlines

Please observe the following critical deadlines regarding the financial year-end processes for the 2016-17 year. Please review these dates as they could have a major effect on your location’s ability to operate.

See complete memo below.

Published on

Principals:

Please take note that the 2017-18 Upcoming Plan, Progress Report and Council Signature Form are due to be completed online no later than March 31, 2017. This due date is determined by the State Land Trust deadlines that we have been given.

Don't forget to send the emails to your SCC members under Council Signature Form. There has to be a majority accepting the plan before it can be finalized and sent to the AOS for review and the Board for approval.

Thank you for your support!

Published on

DATE: 
March 15, 2017

TO:
All School Principals
All School Financial Secretaries

FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT: 
Quarterly School Financial Report for January, February and March 2017

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by April 21, 2017.

Please include:

  • The signed attached memo to Accounting
  • A copy of your January, February and March 2017 Reconciliation Worksheets
  • A copy of your January, February and March 2017 Bank Statements
  • A copy of your January, February and March 2017 Skyward Balance Sheets
  • A copy of your January, February and March 2017 Outstanding Check Reports
  • Screen shot(s) of your March 31, 2017 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

Published on

We will be accepting applications for the Director of Evaluation, Research & Accountability beginning March 9, 2017 and closing March 15, 2017.

Description
Responsible to coordinate, supervise, implement, analyze and distribute data of all State and District assessments.  Supervise, coordinate and report all District evaluations as required by State and District policies.  Serve as the chair of the District Research Committee and as the District’s Grievance Officer.

Requirements
Requires a valid Professional Educator License for the State of Utah with a “License Area of Concentration” of “Administration”.
Requires three (3) years of administrative experience.

​Current Administrators interested in this position may apply online through Skyward Employee Access.

To apply:
1.       Log into Skyward Employee Access
2.       Select “FastTrack Open Positions”
3.       Select “​Administrator” under “Category”
4.       Select “Search for Positions”
5.       Select the “Apply” check-box next to the position
6.       Select “Apply for Selected Position”
7.       Login to apply