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Category: High School Deadline

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Each year Jordan schools and departments are invited to nominate one non-teaching/support staff employee for recognition. Through a nomination process, Jordan Education Foundation Board of Directors will select up to five individuals to be recognized as Outstanding Education Support Professionals. Each recipient will be given $1,000 and a commemorative award at the Board of Education meeting May 26, 2020 at 6:30 pm.

Please visit the Jordan Education Foundation website for more information:
www.jordaneducationfoundation.org

See flyer below. Submission deadline is Monday, March 30, 2020.

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DATE: 
March 2, 2020

TO:  
Principals
Special Education Staff
School Secretaries

FROM:   
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Special Education Budget Closeout for the 2019-20 School Year

Please note that Special Education purchase orders/requisitions for the 2019-20 school year must be received by Friday, April 17, 2020 @ 5:00 p.m. Please remember the following:

  • Budgets are not carried over from one year to the next.
  • Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
  • Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the April 17th deadline. We have provided each secretary with a spreadsheet of currently recorded purchases/reimbursements for the total special education department at your school up through March 2, 2020.
  • When ordering supplies, follow Skyward procedures.
  • Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.

Staff will be notified of the new budget allocation amount prior to the start of the new school year.  Keep in mind that new purchase orders/requisitions will not be processed until mid-July when all of the current year’s budgets have been closed out.

As you close out your budgets for the current school year, please note the following:

  1. All purchase orders/requisitions, should be routed to Debbie Fairbourn in the Special Education Department.
  2. Use the following codes for Purchase Orders/Requisitions, NPOs, P-Cards, and ECHECKS, submitted through the year.

Coding for P.O.s/Requisitions, NPOs, P-Cards, ECHECKS:

FUND TYPE LOCATION PROGRAM FUNCTION OBJECT
10 E (School #) 1295 1090 Use object code

 

If you have questions regarding your Special Education budget, please call Debbie Fairbourn at
(801) 567-8177.

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DATE:  
February 25, 2020

TO:   
High School Principals

FROM:   
C. Brad Sorensen, Administrator of Schools

SUBJECT:     
Athletic Classes Taught During School Day

Please list the athletic classes on the document below. Return the form to Cari Minnesota by April 3, 2020.

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Jordan Education Foundation requests each high school Principal, in collaboration with their counselors and staff to select one senior student to receive a $2000.00 scholarship to the school, college, or university of their choice by submitting the following information to this link:

https://forms.gle/WacmZAS7d8SDa5Lk8

Turnaround Scholarship submission forms are on our website: www.jordaneducationfoundation.org
Please submit by MARCH 13, 2020. One senior student from each high school will be honored at the JEF annual Awards Recognition Banquet to be held on April 16, 2020 at the Embassy Suites in South Jordan.

Please see flyer below for more details and a list of the selection criteria.

 

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Principals:  Please take note – The State LAND Trust office adjusted their date that plans are due to them because of the planned update for their website. We are leaving our original date for plans to be completed. Please know that the March 27th date needs to be adhered too in order to get the plans to the State by their deadline. Thanks! Nadine

 

Due Friday, March 27, 2020

  • 2019-20 Midyear Progress Report – this needs to be opened and completed first. Once you open it you can see the allocation for 2020-21.
  • 2020-21 School Land Trust Plan -
    • Please take note: one of the things JSD Board members looked at last year was the members listed on the website as being on your SCC compared to the numbers stated under "Council Plan Approvals", found at the bottom of the plan. Please have those numbers match. Update the website so it is correct. Please make sure you send the emails out to the SCC members early so they have time to respond back confirming they participated in creating your plan.
    • The use of the following wording is highly recommended under Additional Funding. This will help so that you won't need to do an amendment. You are welcome to use school specific wording in addition to this wording.
      • "Additional funding will be used for teacher grants and/or to provide collaborative time for teachers to team, develop assessments, curriculum mapping and for teachers to participate in conferences and/or professional development. Substitutes and assistants to support student learning and the PLC process. Purchase additional classroom technology, such as; software, Chromebooks, computers, etc. Offer extra courses/classes to reduce class sizes. Provide travel costs for national conferences. Excess funds will be used for after school enrichment and academic support. Student incentives up to $2 per student to improve behavior.
  • 2020-21 School Community Council Membership & Signature Form - See notes above.

Thanks for all you do to keep us in compliance with our Land Trust! Attached are the guidelines to help you with accounting codes. Please take note of which codes NOT to use.

 

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Please fill out the survey found at wellness.jordandistrict.org/sel to present at our District's first Social and Emotional Learning (SEL) Accelerator. All good ideas are welcome! Please fill out the survey by Friday, February 21st if you would like to be a part of this exciting, inaugural event. The SEL Accelerator will take place on March 6th from 1-3 at JATC South. Review the attached flyer.

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Dear Administrators,

Here is a link to the USTAR 2020-2021 Extended Pay Application, that has generally been used by schools to request funding for additional periods for Math and Science. The applications are due Friday, May 8, 2020.

The following information will be going out to all Math and Science teachers.

2020-2021 Applications

 

If you have any questions, please contact Jane Harward or Noelani Ioane.

Thank you for all that you do for our students.

T&L Math and Science Departments

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All Appeal Hearing packets for February 19, 2020 must be into Mary Ann by 4:00 p.m. on Friday, February 14th since there is no school on Monday. Please remember to call Mary Ann (88187) whenever you are planning to bring a hearing to the District Appeal Hearing to review the situation ahead of time. Thank you!

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Principals: JEF Outstanding Educator nominations are due Monday, February 3rd. Please nominate one teacher from your school (as of Wednesday afternoon only 6 applications have been received) by submitting an electronic nomination form through the JEF website. See full instructions below.

 

2020 Outstanding Educator Nominations Open!

 

APPLICATION PROCESS:
Applications open Wednesday, Jan. 1, 2020 and are due by 11:59 pm Monday, Feb. 3, 2020

  1. Go to jordaneducationfoundation.org
    • Click on PRINCIPALS NOMINATE HERE link on front page
  1. At the bottom of the page you will see (4) buttons:
    • Past Recipients List
      **Review Past Recipients - they are not eligible**
    • Scoring Rubric
      **Review the Scoring Rubric** 
    • Nomination Examples
      **Review the Application Examples**
    • Application
  1. Select candidate (Approved by Principal)
  2. Write application:
    • Principal’s may delegate writing the nomination to a member of school staff, or a committee but the nomination must be approved by Principal.
    • A well-written application should be 3-5 pages in length, include anecdotal examples and comments from co-workers, students, parents, and/or community members as well as data appropriate to Rubric with its relevance explained. (See examples on the JEF website)
    • Please make sure nomination is no longer than 5 pages
    • Please make sure nominee has not received this award in the past. (See Past Recipients List.)
  1. Review nomination using Rubric. (Application will be scored using Rubric)
  2. Submit – Applications should be submitted no later than Monday, February 3rd

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School Administrators:

Our District was awarded suicide prevention funds through a USBE Grant for the 2019-20 school year.

Each secondary school was awarded $1,000 for suicide prevention and each elementary school was awarded $500. Schools that requested funds in the beginning of the school year will be reimbursed in the amount requested if it was in excess of these amounts. Please read the reimbursement instructions.

Suicide Prevention Grant Reimbursement Instructions:

  1. Schools should spend the money out of their school budget (including reimbursing teachers or counselors) prior to seeking reimbursement from the District. Each school will then seek reimbursement from Carmen Corvarrubias (carmen.covarrubias@jordandistrict.org, ext: 88183), with copies of all NPO's, Purchase Orders, P-Card summaries, check copies, and receipts (anything that validates the expenditures(s)).
  2. Carmen will reimburse each school's qualified expenses so long as the money is spent and reimbursement documents are sent by 4/3/2020.
  3. Prior to seeking reimbursement, ensure that expenditures meet the grant funding criteria:
    • "Funding is to be used for educational curricula and/or professional development for staff that enhance understanding of suicide prevention. It may not be used for food, drinks, gift cards, or incentives."
    • If you have questions about what may or may not qualify for funding, please contact McKinley Withers (mckinley.withers@jordandistrict.org, ext: 88245) PRIOR to seeking reimbursement.

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DATE:  
January 9, 2020

TO:     
Secondary School Principals
Secondary School Financial Secretaries

FROM:  
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits

SUBJECT:   
Quarterly School Financial Report for October, November, and December 2019

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by Friday, January 24, 2020.

Please include:

  • The signed attached memo to Accounting
  • A copy of your October, November, and December 2019 Reconciliation Worksheets
  • A copy of your October, November, and December 2019 Bank Statements
  • A copy of your October, November, and December 2019 Skyward Balance Sheets
  • A copy of your October, November, and December 2019 Outstanding Check Reports
  • Screen shot(s) of your December 31, 2019 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools

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DATE: 
January 9, 2020

TO:  
Secondary School Principals
Secondary School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits

SUBJECT:  
School Bank Account Balances for December 31, 2019

Please send the following information for each bank account balance as of December 31, 2019 to Accounting by January 24, 2020. If you have multiple bank accounts, please list each account separately.

School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance

The balance requested is the balance from your December bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools

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DATE:  
January 9, 2020

TO:  
Principals
Special Education Staff

FROM:   
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kristin Norris, Teacher Specialist-SLP/A, ESY Coordinator

SUBJECT:  
Extended School Year (ESY) Qualification Procedures and Timelines

The packets for Special Education Extended School Year (ESY) are due March 26, 2020. ESY forms are available online on the SpEd Forms page. Guidelines and instructions are included in the memo.

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If needed, please make sure to secure field use with your neighboring schools for the upcoming spring sports, i.e. Lacrosse, Soccer, etc., by Friday, January 10, 2020.  As arrangements are made with other schools, complete the appropriate Building Use Request Form (BUR).

Facility Scheduling will begin taking field requests for various youth teams after the winter break. They will need to know what has been reserved and what is available.

Contact the Facilities Scheduler, Lu Holt, by the January 10th deadline to give her the locations and times of the fields you will be using, and include a copy of any BUR agreements.

 

Lu Holt
Jordan School District
Facilities Scheduler
7905 S Redwood Road
West Jordan, UT 84088.
Phone: (801) 567-8603
lu.holt@jordandistrict.org

 

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Literacy Promise:  Opening Doors for K-12 Learners
March 25 – 27, 2020
Utah Valley Convention Center, Provo

Excellent line-up of presenters: Nancy Frey, Steve Layne, Debbie Silver, Wiley Blevins, David Kilpatrick and many, many more.

Featured Author Keynote:  Tyler Whitesides, author of the JANITOR series

Teaching & Learning will cover the registration cost for one administrator per school.  Contact Amanda Hansen (ext. 88319) by February 28 to register one administrator from your school.

See the attached flyer for presenter details and additional registration information.

 

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The link hasn't been working. Contact Robbyn Wagstaff, with Nebo School District, and she will help with the registration. See information below:

Robbyn Wagstaff
Curriculum/Elm Ed. Secretary
Nebo School District
801-354-7423
robbyn.wagstaff@nebo.edu

 

Schedule for the conference:
January 29, 2020
Utah Valley Convention Center in Provo
Main Ballrooms on Level 2
Breakfast between 7:30-8:30
Fullan and Quinn from 8:30 to 3:00
Lunch provided at 12:00 - 12:45

The BYU – Public School Partnership is sponsoring a one-day seminar with Michael Fullan and Joanne Quinn, authors of Coherence and Deep Learning.

This unique opportunity will be held at the Utah Valley Convention Center in Provo on Wednesday, January 29. Jordan School District has been allocated 110 seats. Registration is first-come, first served. The cost is $100 per person. Continental breakfast and lunch are included. See attached flyer for details and link to registration.