Jordan School District
Volunteer reports need to be submitted to Insurance Services.
Workers' Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period from August 1, 2020 to November 30, 2020.
Please complete this form and return it to Cheryl Matson, Director of Insurance Services, by December 22, 2020.
DATE:
December 1, 2020
TO:
All Elementary, Middle, and Traditional High School Principals
FROM:
Derek Anderson, Director of Accounting, Budgets, and Audits
SUBJECT:
December 2020 Budget Transfer Request
If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the form below, sign and return to Derek by January 4, 2021. If Derek does not receive this back from you by January 4, 2021, Derek will assume no transfer is requested. The next opportunity to make such a transfer is June 2021.
Evaluations that are due by December 18, 2020.
Please see document below for important dates and reminders.
Attached is the DLM checklist for all special education teachers who are administering the DLM assessment to any of their students. The completed checklist must be completed and returned to Jen Birrell at the District Office by January 20, 2021.
Please direct any questions to Jen Birrell at 801-567-8905 or jennifer.birrell@jordandistrict.org
Your ELS Language Teacher Specialist shared your school's ELS Compliance and Assurances Google Report with you. These are due December 17th. Please contact your school's specialist if you have questions.
All administrators will be moved to an interim evaluation for the 2020-2021 academic school year. The interim will be completed online in Perform. As part of the evaluation administrators will need to complete the Beginning of the Year form located in Perform under My Folder-Tasks. The form includes the self-evaluation and the required 3 goals in one complete form. Please review the attachment with this notice for logging in and more information.
DATE:
November 5, 2020
TO:
All Middle and High School Head Financial Secretaries
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Jason Mott, Accountant/Internal Auditor
Subject:
2020 W-9 Forms 1099 Information
(EXTREMELY IMPORTANT – PLEASE READ AND FOLLOW DIRECTIONS THOROUGHLY – CALL IF YOU HAVE QUESTIONS)
Schools need to submit copies of their four Skyward 1099 reports and their paper W-9 forms to the Accounting Department by Friday, December 11, 2020.
See memo below for instructions.
Please see document below for important dates and reminders.
**Permission forms (see below) must be collected from the nominated families and input into the Thanksgiving’s Heroes website https://thanksgivingsheroes.wufoo.com/forms/sn0xagc0mosa2b/
NO LATER THAN 12-NOON, FRIDAY NOVEMBER 13TH, 2020
Dear Jordan School Liaisons,
Once again, Jordan School District & Jordan Education Foundation are facilitating Thanksgiving’s Heroes’ efforts to provide full Thanksgiving meals, a turkey, potatoes, stuffing, vegetables, etc. for families to prepare during Thanksgiving week.
We are asking for your help to identify those families at your school who would likely need help this Thanksgiving Season. Due to limited funding this year, Thanksgiving’s Heroes may not be able to provide a dinner for every family in need. Meals will be provided as resources are available – first come, first serve basis.
Thank you for your help with this event!
Please contact Thanksgiving’s Heroes 801-901-0663 if there are any changes in plans on delivery day.
DATE:
October 13, 2020
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant / Internal Auditor
SUBJECT:
Quarterly School Financial Report for July, August, and September 2020
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deanna, Nancy, Ross, and Beth.
Please photocopy the selected elements and send to Accounting by Friday, October 30, 2020.
Please include:
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools
We are fast approaching our December 1 SCRAM count deadline. Special Education Resource and Cluster Team Leaders will soon receive a SCRAM report via Move-It of all students who are currently receiving services through your school’s special education program(s). All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Please check that the names, entry dates, scram school, service patterns, weekly minutes and providers are correct for each student on the printout. If a correction needs to be made, a new scram document should be submitted.
All Corrections and SCRAM reports are Due:
By 5:00 p.m. on Monday, November 9, 2020
Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data. Your timely and accurate response is critical! Thank you for all your efforts to get us the correct information in a very short time period. See memo below for more information.
Beginning of the Year Interims are due October 31, 2020. Remember that this includes the following: self-evaluation, 3 required goals (UETS goal, JPAS goal, Stakeholder & Student Growth goal), and administrator approval with date. Interims for all educators (teachers, teacher specialists, psychologists, secondary counselors, etc.) will be found on JPLS.
Cabinet members will be interviewing all administrators currently employed by Jordan School District who wish to be considered for an elementary, middle or high school principal position between now and October 2021. Your participation in these interviews is the way for you to declare your interest in a principalship. Similar interviews will be held each fall for anyone who has not interviewed previously. This year’s interviews will be held on Thursday, November 19th and Friday, November 20th.
Any administrator interested in being interviewed this year should email Angela Montague at angela.montague@jordandistrict.org by Monday, October 19th at 5:00 p.m. Please indicate whether you would like to be considered for an elementary, middle or high school principal position. This process is not designed to select principals for newly-constructed schools nor any school in particular. No application or documentation is required.
Any questions should be directed to a Cabinet member. We look forward to getting to know you better.
Please see document below for important dates and reminders.
The State LAND Trust fall reports are due October 20, 2020. Please see information below regarding what reports are due and how to complete them. Due to the State website going offline for upgrades, the Final Report for 2019-2020 won't be due until February 5, 2021. The State website should be back up by January 15 for you to begin entering your Final Report. Please call Nadine Page with any questions you may have, 801.567.8186 (x88186).
MACU is offering grants to educators. Please go to this LINK for more information. The deadline to apply is October 9, 2020.
Please return the attached form to Marilyn Smith in the High School Area Office within two weeks of holding conferences.
Please update TSSA plans according to the 2020-2021 TSSA allocations provided in the August 20th JAM. TSSA Plans and the School Planning Folder can be accessed from 2020-2021 School Plan Links. Updates should be completed by October 1 to meet USBE deadlines. Contact your AOS once your plan is updated.
DATE:
September 3, 2020
TO:
Principals
Administrative Assistants
Attendance Secretaries
Registrars
FROM:
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
10-Day Accounting and September 9, 2020 Count
Students who are registered to a District school and have not attended (or been marked absent with a valid excuse) for ten consecutive school days at any point in the school year must be withdrawn from membership. This is particularly important during the first ten days of the school year so that our enrollment calculations and reporting is accurate.
This year, USBE has required an official count on September 9, 2020 (in addition to the formal October 1 count). This means that all 10-day drops must be processed in a timely manner at the end of the 10th day (High Schools: Friday, September 4, 2020; Elementary and Middle Schools: Tuesday, September 8, 2020). The early timing of the September 9 count count does not allow for a delay in processing 10-day drops.
Please ensure that all staff members with responsibility for processing the drops are aware of the deadline and the need for accuracy and efficiency this year. More information on the 10-day drop process can be found on the Planning & Enrollment website by searching for “10-Day Accounting.”
