Category: High School Deadline

School Administrators:

The School FTE Audit process is critical in ensuring employees are paid accurately and out of the appropriate budgets. Like last year, the FTE Audit will be electronic. Below is the process we will follow for the audits:

Electronic FTE Audit Process:

• September 20, 2021 – HR will share with principals and administrative assistants the FTE Audit Report via Google Sheets. Please review the report with your administrative assistant. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.
• October 1, 2021 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.
• THE BEST NEWS OF ALL – All corrections made on the FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR in Frontline.
• If you are interested in meeting with HR administrators to review/assist with your audit, a link will be available on the Instructions sheet in your audit documents. You are welcome to invite your administrative assistant and Assistant Principal. You can schedule a time to meet. We ask that you review the audit and come prepared to the meeting with needed changes to your audit.

Thank you for your time and assistance.

Principals: Please take note of the new deadline of October 1, 2021 to have all required items on your school website. Other due dates for the 2021-22 school year are also listed.

FAQ - Answers from the State LAND Trust Office

1. The prior and current School LAND Trust reports, current and prior council members, along with the school’s funding for five years are available when you go to the login page. Choose Public Reports on the right column before you login. Choosing School Plan will produce a Final Report if one has been submitted.
2. Current School Plans may now be amended online, as needed. You will see a link at the top and side menu on the school page when you are logged in.
3. You may want to wait until September 23^rdto enter the Council Membership and Principal Assurance. We have encountered a bug in the system that should be resolved by then. (The principal assurance is still not working. Please complete the council membership for right now.)
4. Parent_Licensed on Council Membership Form under Parent Type. This indicates a parent in your school, on your School Community Council, that is employed at a different school within the District. When employed at a different school they can count as a parent on your SCC.

October 1 (Prior due date was October 20)

Required school website postings
For detail see links to the Timeline and Requirements for School Websites. (Hard copy attached below)
Link to Timeline and Requirements for School Websites

Note:  Website compliance review (by the State) will be conducted beginning October 4, 2021.

Online Council Membership Form that now includes an Assurance Statement by the principal. You only need to add in your council members. You don't send the form to them. That happens in the spring. Then sign for the principal assurance and this part is done.

February 11, 2022 - Online 2020-21 Final Report Due

Date for online Final Report on 2020-2021 School Plan Implementation
Available on the State website January 15, 2022. School LAND Trust Final Report for 2020-21 must be completed by February 11, 2022.

March 25, 2022 - School LAND Trust and TSSA Plan for 2022-23 Due

Date for Upcoming School Plan 2022-2023 and Completed Council Signature Form - due online by March 25, 2022.
Available to submit when Final Report review is complete.

 

DATE: 
August 25, 2021

TO: 
All administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant

SUBJECT:   
Last Chance! Educator Wellness Representative Opportunity

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During the 2020-21 school year, Health and Wellness began a new initiative that allowed schools to select an “Educator Wellness Representative.” Almost all of our District’s schools selected a representative. This group of wellness reps met monthly throughout the school year and collaborated with PEHP, Blomquist Hale, and others to offer opportunities to enhance individual wellness for employees. Wellness reps led efforts across the District that were tailored to their school and several schools secured additional grant funds through this initiative to support their fellow educators.

For the 2021-22 school year we will be able to offer this again!

The purpose of the Educator Wellness Representative initiative is to increase educator wellness by enhancing wellness education and mental health awareness among the school’s adult staff. As part of the initiative, each school may nominate one or two adult staff members (non-administrative) per school as “Educator Wellness Representatives.” Review the information below if you would like to take advantage of this opportunity:

-Each school will receive up to $500 in stipends paid directly to their wellness reps (each wellness representative will receive $250).

-Your wellness representatives do not need to have a background in mental health, it’s best to choose someone who is excited about adult wellness and would take initiative at your school.

-Each school that selects wellness representatives will have access to a set of wellness supplies that could be used to support your teacher wellness initiative. Your school's representative will work with your school and the health and wellness team to identify and use supplies according to school needs.

-Representatives will attend monthly meetings/trainings beginning with a virtual kick-off on September 8^th from 4:00-4:30. Wellness reps can split meetings/trainings as their schedule requires if there are two per school.

-It will be expected that your school's wellness representatives will work with your school's administration to set goals and be a resource in communicating essential wellness information and supporting wellness initiatives with your school's staff.

We are excited to use this group to disseminate great information and provide tools and strategies to help your school staff maintain wellness throughout the school year.

To select your wellness representative(s), please fill out this short Google Form by September 3rd. If you have questions, please contact McKinley Withers, 801-567-8245.

Jordan Education Foundation (JEF) CLASSROOM GRANT applications will be accepted August 1 through October 31, 2021.

JEF funding will be awarded through Monday, November 19, 2021 – as long as funds are available. The funding period will end before November 19 if JEF funds have been exhausted by eligible projects. Bottom line: APPLY EARLY!

We are again using DONORS CHOOSE this year to increase the number of grants awarded to Jordan District teachers. For the past 3 years, our donated funds have been doubled and in some cases tripled using DONORS CHOOSE. This year we hope to do the same or better by capturing additional funds from more matching programs. Historically there are various major foundations (Gates, Chevron, Twitter and others) that pick out a random day or period of time to match projects that are listed with Donors Choose. JEF would like to contribute to these match's so APPLY EARLY IN AUGUST.

2021-22 Classroom Grant Application Process:

Step 1 Go to jordaneducationfoundation.org, and click on the Classroom Grants APPLY HERE link found on the front page.

Step 2 Go to donorschoose.org. Create a Donors Choose account and project. Use the criteria provided within the JEF Google Form to describe your project.

Step 3 Provide contact and project-specific information and the link to your Donors Choose project in Section 2 of the JEF Google Form. (This is how we’ll know which projects to fund).

Step 4 If your project does not meet Donors Choose requirements or is for materials/licenses that are not covered by Donors Choose, please complete the “APPLICATIONS NOT APPLICABLE TO DONORS CHOOSE” Section 3 of the JEF Google Form.

Step 5 Submit application to JEF

JEF will fund UP TO $500 per applicant or $1500 per team of three (3) or more (or department application) to maximize use of the matching funds. Please limit grant requests to $500 per application (or $1500 per team or department).

Restrictions: The following categories are not eligible for funding: Salaries, honorariums, stipends, educator travel, field trips, incentive awards, and food.

We are excited to read your applications and discover projects JSD teachers use to educate our students! We love to fund CLASSROOM GRANTS!

If you have any questions about the application or funding process, please call Jordan Education Foundation at 801-567-8125.

Instructions for Summer School Summary

Please follow the steps below to complete required reporting documentation for summer school.

1. 1. Record all teachers participating in summer school on your school’s ESSER II worksheet tab called “Summer School Timesheet - Licensed.”
   2. Record all assistants, office help, etc.  (ESPs) participating in summer school on your school’s ESSER II worksheet tab called “Summer School Timesheet  -  ESP.”
   3. Record a summary of summer school results on your school’s ESSER II worksheet on “Credit Recovery Form,” “Pre/Post Form,” OR create your own form.

• Secondary schools include, at minimum, the number of students served and the number of recovered credits. 

• Elementary schools include, at minimum, the number of students served and a summary of results (assessment scores, pre/post test, lesson completion, etc.)

1. 1. Record the name of your ESSER personnel on your school’s ESSER II worksheet tab called “ESSER Personnel.”: 

• High Schools: 1 FTE for a tracker

• Middle Schools: 0.25 FTE for a tracker

• Elementary Schools: 25-hour assistant for intervention support 

More detailed instructions, if needed.

• Worksheets are located in a folder labeled “School Name ESSER II” 
• Open Google Drive and Search in Drive for “ESSER.”
• Open “School Name ESSER II Worksheets.” 

• Use the bottom tabs to open the appropriate spreadsheet
  • Record participating teachers  on “Summer School Timesheet-License” tab.
    • If teachers have completed their own timesheets OR have used True Time, fill in Location and First and Last Name
    • If you’re printing this timesheet to turn into payroll, fill in all highlighted areas, print, sign, and turn into payroll.
  • Record participating ESP on  “Summer School  Timesheet - ESP” tab.
    • Fill in Location and First and Last Name. (All ESP should use TrueTime to track hours worked.) 
  • Record a summary of summer school results on “Credit Recovery Report Form” tab or Pre/Post Report Form” tab or create your own tab.
  • Record ESSER Personnel on “ESSER Personnel” tab.

Please feel free to call Shelley Nordick with any questions (ext 88122).

Please share this information with teachers:

This is your last chance to request reimbursement for eligible STEM courses taken between July 1, 2020, and June 30, 2021. If you want to see a complete list of courses that qualify, or have questions about this program,  please look over the Frequently Asked Questions Document.

In order to qualify for the reimbursement, you must complete the Google Form and include all requested attachments. Read the Google Form carefully to make sure you provide the necessary documentation. Please submit your completed Google Form by June 7 @ 5:00 PM. Link to STEM EIP Google Form

DATE:    
May 3, 2021

TO:   
Principals and Administrative Assistants

FROM:  
John Larsen, Business Administrator

SUBJECT:  
Legislative Supply Envelopes – Due May 1, 2021

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We thought a few reminders might be helpful as you collect legislative envelopes.

1)   Carry-Over of Unused Supply Funds.  Principal approval is required if a teacher would like to carry-over unused funds to the next school year. If approval is given, the principal should sign the envelope in the bottom right-hand box.  The Guidelines state that “As a general rule, balances less than $50 should be carried over to the next year.” However, carry-over amounts are at the principal’s discretion. Also, if a teacher has an amount remaining at the end of the year of $5 or less, no return of the funds is needed.

A list of all teachers who have carry-over amounts should be kept so this information can be written on the teacher’s envelope for the 2021-22 school year and added to the amount of the current year funds. As a reminder, if a teacher with a carry-over amount transfers to a different school within the District and the principal allows the teacher to use the carry-over funds at the new school, please communicate this to the administrative assistant at the new school so they can record the information on the teacher’s envelope. If the principal does not approve the use of funds at the new school, the teacher will need to return the unused funds.

2)   Payroll Deductions.  For teachers not approved to carry over unused funds, a payroll deduction will be needed. The request for a payroll deduction should be sent to Sarah Palmer, director of Payroll, and can be emailed to her at: sarah.palmer@jordandistrict.org. Please provide Sarah with the employee name(s), school location, amount of the deduction, and an explanation about the need for the deduction. Please provide this information by May 10 for the May 25 paycheck or by June 10 for the June 25 paycheck.

3)   Principal Use of Unused Supply Funds.  Unused supply money that is returned to the District via payroll deduction or other means (check or cash) will be made available to the principal to use at his/her discretion. After a payroll deduction is completed, the Payroll Department will provide the Accounting Department with the school location and amount and a journal entry will be done to transfer the funds to the school’s 2000 account.

4)   Teachers that Resign During the School Year.  If a teacher resigns during the school year, please ask for the return of his/her legislative supply envelope before they leave. If there is a balance remaining of unspent funds, this money needs to be returned to the District via a payroll deduction made before the employee receives his/her final paycheck. If your school has a check-out procedure for teachers that resign, it might be helpful to add the return of the envelope to the procedures to insure the legislative envelope and unused funds are returned.

5)   Storing Legislative Envelopes.  After collecting the envelopes on May 1, please keep them in a secure location at the school for a period of four years. The envelopes are subject to random audits by District auditors.

Thank you for your help with legislative supply money. If you have questions, please contact my administrative assistant, Jeri Clayton, at 801-567-8120 or email: jeri.clayton@jordandistrict.org.

jc/jl

Attachment:  Helpful Information About Legislative Supply Money (This document has the information listed above, as well as other important information about legislative supply money.)