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Category: Elementary Info

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DATE:   
August 15, 2022

TO:  
Elementary Principals

FROM: 
Carolyn Gough, Teaching and Learning Administrator
Norman R. Emerson, Fine Arts Consultant

SUBJECT:  
Assemblies by Artistic Resources for Teachers and Students, Inc. (ARTS, Inc.)

ARTS, Inc., now in its sixty-third year of operation, was founded in 1959 and has provided performances in all forty-one school districts in Utah, reaching more than 250 schools each year with professional arts and education programming. We welcome their artists in our schools again for the 2021-22 school year.

Click this link to find:

  • The assembly schedule with the date and time the artists will be at your school.
  • The contact information for the performing group coming to your school.

The artists have been instructed to contact you at least two weeks prior to their assembly to verify starting times and specific needs for their performance. If the date selected for the music group to perform at your school does not work with your schedule, please contact the music group as soon as possible to reschedule. The name and phone number of the contact person for each group have been provided.

If you have any questions, please contact Norman Emerson at 801-567-8364.

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DATE:   
August 25, 2022

TO:   
Elementary Principals
Elementary Head Administrative Assistants

FROM: 
Becky Gerber, Administrator of Schools
April Gaydosh, Administrator of Schools
Lisa Robinson, Administrator of Schools
Jill Durrant, Administrator of Schools

SUBJECT:  
Summer Pool Hours for Elementary Head Administrative Assistants

Elementary school head administrative assistants have up to eighty (80) hours to use during the summer months. These hours remain optional and flexible and are to be used in coordination with the school principal.

It is suggested the hours be spread out over the summer months and be used to keep registration current in Skyward and address other matters that typically build up over the summer months (voicemails, purchase verifications, timesheets, etc.). These hours should not be used for summer school coverage. The hope is that these summer hours will aid the school in a successful opening for the students.

The hours should be reported through True Time under the heading “Contract Pool Hours” and will be charged to account number: 10 E xxx 0050 2483 152.

JL/ll

cc:
Cabinet
Sarah Palmer, Director of Payroll

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Please note the following changes to the Transportation Moratorium Field/Activity Trips Dates 2022-23. The 4th Grade Utah Symphony has been changed to November 14 and 15 at Abravanel Hall. November 16 is no longer a moratorium date. Please plan accordingly.

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US Code 106 has declared September 17 as Constitution and Citizenship Day. All educational institutions are urged to “make plans for the proper observance of Constitution Day and Citizenship Day and for the complete instruction of citizens in their responsibilities and opportunities as citizens of the United States and of the State and locality in which they reside.”

This year September 17 is on a Saturday. Please find a way to celebrate this important document and citizenship with your students sometime during the week of September 12-16. UEN has provided some great resources for all grade levels which could be done in the social studies classrooms.  

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Utah State Law and District Policy requires that all school personnel delegated to administer medication to students in schools must complete Medication Administration Training.

New employees who will be giving medication are required to attend the live training on Friday, September 16, 2022. Prior to this meeting, they need to view the online training, use this link and then select Medication Inservice (use a browser other than Firefox).

Employees who have attended this training and have a certificate of completion will not be required to attend this meeting. However, they will be required to recertify by viewing the online training video and completing the corresponding test available on the district website. (see above)

Please identify staff members that should receive medication administration training. This may include head administrative assistants, office assistants, cluster teachers or aides, counseling center personnel, and the principal if appropriate. Please inform all personnel that have the potential to administer medication to students at school of their responsibilities in this matter.

Medication Administration Training
Friday, September 16, 2022
9:00 a.m. – 11:00 a.m.
ASB PDC 101 & 102

Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list. Thank you for your responsiveness and support.

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Jordan School District Nurses will be conducting this inservice on:

Friday, September 23, 2022
9:00 – 11:00 a.m.
ASB COMPUTER LAB D-112

This inservice is open to all office staff and administrators. It is not required that you attend; however, if you are involved with student registration, this inservice will be of benefit to you since immunization status is an important part of the registration process.

Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list for 2022-23.

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The 2022-23 School allocations have been provided for your review.  Budget adjustments can be submitted using the attached form to Natalie.Grange@jordandistrict.org.

School allocations will be updated in November after the October 1 headcounts are finalized by the State.

If you have questions please contact Natalie Grange at 88312 or at Natalie.Grange@jordandistrict.org.

 

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Steps for processing parent requests for opt-out of information release.

DATE: August 18, 2022

TO: School Administrators, Elementary Administrative Assistants, Secondary Attendance Secretaries, Secondary Registrars
FROM: Michael Anderson, Associate Superintendent, Travis Hamblin, Director of Student Services, Caleb Olson, Consultant, Planning & Enrollment
SUBJECT: Third Party Information Release Opt-Out

Parents (and students over the age of 18) have the right to opt-out of the release of their student’s directory information to third parties. This right is communicated to parents annually in the FERPA, PPRA, and Directory Information notices in the online “Registration for Schools” process.

To opt-out, parents must provide a written request to the school principal within the first ten school days of the year. Once received, the request is entered in Skyward on the Profile screen. The fields are located at the bottom of the screen (as shown below):

Distribute Student Demographic Information

The field meanings are as follows:

  • Military: Allow release of information to military recruiters
  • Higher Ed: Allow release of information to post-secondary institutions
  • Public: Allow release of information to local media or public source (schools must still obtain permission before posting student images or information on social media, websites, or before participation in media interviews and stories)
  • District: This field is not used and can remain “YES”. It will be removed from Skyward in the future.
  • Local: Allows use of information in items such as yearbooks, performance programs, and sports rosters.

Once received, requests for opt-out must be processed promptly, as various agencies and entities are already submitting requests for information. The written request can be filed in the student’s cumulative folder. When entered in Skyward, the opt-out will remain from year-to-year until the parent submits a request reauthorizing the release of information.

If an individual wants to opt out of the release of “directory information”, staff will need to clarify which specific recipients the parent wants to op-out for and ask the parent to list them in the written request.

Parents may opt-out after the first ten days of the school year but should be informed that information may already have been released prior to their request.

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CSTAG training consists of two (2) training levels and both levels must be completed by all administrator’s and threat assessment team members.  The CSTAG Level 2 workshop is for all who have completed the Level 1 training (the six (6) hour web-based training from Navigate360). This workshop will build upon your knowledge of threat assessment by providing practical application and implementation of the CSTAG process in your school.

The Level 2 workshop will;

  1. Review CSTAG level 1
  2. Focus on implementation and use of the threat assessment process
  3. Focus on sustainable ways to use CSTAG in your school.
  4. Review and training on the decision tree
  5. Review the CSTAG forms and best practices
  6. Practice using real-world scenarios.

You can choose to attend either a morning session or an afternoon session. There are two (2) different dates to choose from as well. Select the link below to register for a session of CSTAG Level 2 training.

In-Person Training:
Tuesday, September 27th (In-Person)
ASB Auditorium
8:30am-10:30am or 1pm-3pm  Section # 117422 and 117423

Friday, November 4th (In-Person)
ASB Auditorium
8:30am-10:30am or 1pm-3pm  Section # 117424 and 117425

Please sign up using JPLS for the session you will be attending at https://jpls.truenorthlogic.com/ia/empari/learning2/course/viewCourseSearch?courseId=101883

The course number is 101883.

Should you have any questions please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org

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Dear JSD Principals,

The wellness team is excited to announce two programs designed to support teacher and student health and wellness this school year: 1) Educator Wellness Representatives and 2) Social and Emotional Learning (SEL) Teacher Leaders.

The Educator Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts at your school while the primary role of the SEL Teacher Leader is to support student-focused social and emotional learning efforts for our District. Please refer to the table below for specifics of each position.

Educator Wellness
Representatives
Each school nominates one		 Social Emotional Learning
Teacher Leaders
10 per level (elementary, middle, high) 
  • Support teacher wellness
  • Must be a licensed, non-administrative staff member.
  • Nominated by a principal using this form
  • Will attend our Educator Wellness Kickoff event on September 20, 2022 @ JATC South
    *Sub will be provided for workday
    *A stipend will be offered to representatives data collected in the spring regarding their efforts

Duties include: lead and support faculty/staff wellness efforts at your school throughout the year, maintain contact with District SEL Specialists, model educator wellness for the school community

How are they selected?
Principal nominates ONE educator wellness representative for each school using this form.
  • Support student social and emotional learning
  • Teachers apply by completing this form
  • Will meet quarterly with District SEL Specialists (meeting times TBD)
    *Sub will be provided for workday meetings

Duties include: consult on social and emotional learning implementation districtwide, develop website content, review curriculum options, support classroom lesson planning

How are they selected?
Teachers are invited to apply by completing this form! 10 teacher leaders will be selected for each level.

Action Items for administrators:

  • Please nominate your Educator Wellness Representative by August 26, 2022.
  • Please invite teachers who would be good social and emotional learning leaders to apply.

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If you have a timesheet for participation in LETRS training done off contract time, the last day to submit for payment will be September 15, 2022. 

Please note that as of August 18, 2022, teachers will no longer be paid out of ESSER funding for doing virtual LETRS training off contract hours. Substitutes will be provided for those who are taking the training on contract days. Teachers will still receive the $500.00 stipend for completing each unit. After completing the book work for each unit and attending the full day virtual training, teachers will complete the Unit Course Complete Form found here to receive the stipend. Please share this message with those individuals in your building who are involved in LETRS training. 

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The 2022-23 enrollment for all schools on the 1st day for traditional schools is 58,605.

The enrollment (K-12 + Special Education) is 832 more than the 2022-23 estimate of 57,773, an increase of 1.44%.

Enrollment Chart

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Goalview is updating its overall system.  Along with the update Goalview is changing the name to EdPlan.  We are providing training for all special educators over the next few months.  We will move to the new updated system over our winter break.  In order to prepare for this upgrade, training is required for all licensed special education teachers, and service providers. Please see the attached memo for the schedule to sign up for a training session through JPLS.

DATE: August 1, 2022
TO: Principals, All Special Education Staff and Service Providers
FROM: Lisa Robinson, Administrator of Schools, Kim Lloyd, Director of Special Education
SUBJECT: EdPlan Training for Special Education Personnel 2022-2023

Welcome Back!  We are excited to get this year started.  Goalview is updating its overall system.  Along with the update Goalview is changing the name to EdPlan.  We are providing training for all special educators over the next few months.  We will move to the new updated system over our winter break.  In order to prepare for this upgrade, training is required for all licensed special education teachers, and service providers.

Goalview will roll over to EdPlan over our winter break and the Goalview system will be retired after December 16, 2022.  All of our data will roll over to EdPlan during the winter break and upon our return from Winter Break on January 03, 2023 we will all begin using EdPlan full time. All meetings and information must be finalized by December 16, 2022 to ensure the information migrates to the EdPlan. All finalized documents will be available in the new system. The training is mandatory in order for all staff to be able to access and use the updated software.

If you have more than one teacher that needs to attend, please alternate training days in order to maintain adequate coverage in your school. The Special Education Department will cover the costs of substitutes for licensed special education staff and personnel that will be attending the training with budget code 1292.  Staff should register on JPLS for the training.

JPLS Info:
Special Education EdPlan Training - Course #101907

Group Specific Sessions:
Mon, Oct. 10 - 12 - 3:30 p.m. (PM session is for SLPs only) - Session #117381
Wed, Oct. 19 - 8  - 11:30 a.m. (ADMIN) - Session #117384
Tues, Nov. 15 - 8 - 11:30 a.m. (ADMIN) - Session #117391
Tues, Nov. 15 - 12 - 3:30 a.m. (ADMIN) - Session #117392

September:
Wed, Sept. 28- 8 -11:30 a.m. - Session #117378
Wed, Sept. 28 - 12 - 3:30 p.m. - Session #117379

October:
Mon, Oct. 10 - 8 - 11:30 a.m. - Session #117380
Tues, Oct. 11 - 8 - 11:30 a.m. - Session #117382
Tues, Oct. 11 - 12 - 3:30 p.m. - Session #117383
Thurs, Oct. 20 - 8 - 11:30 a.m. - Session #117385
Thurs, Oct. 20- 12 - 3:30 p.m. - Session #117386

November:
Tues, Nov. 1 - 8 - 11:30 a.m. - Session #117387
Tues, Nov. 1st- 12 - 3:30 a.m. - Session #117388
Fri, Nov. 11 - 8 - 11:30 a.m. - Session #117389
Fri, Nov. 11 - 12 - 3:30 p.m. - Session #117390

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DATE: Thursday, August 18, 2022
TO: All School Administrators and District Department Directors/Consultants
FROM: Carolyn Gough, Administrator of Teaching and Learning, Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT: 2022-23 Required Testing Ethics Professional Development Procedures for Education Support Professionals

Licensed teachers will do their testing ethics training as part of their annual crucial policies and procedures review.  School administrators do not need to train their teachers on testing ethics for the 2022-23 school year; however, administrators will need to conduct a training for any education support professionals (classified employees) who will assist with district, state or federally-mandated testing.  This will include computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing, literacy aides who assist with Acadience Reading testing or progress monitoring, or any office staff that assist test coordinators with district, state or federally-mandated testing.

The three required procedures for completing this testing ethics professional development are listed on the “2022-23 Principal’s Testing Ethics Checklist for ESPs” form, which is due to the Evaluation, Research & Accountability Department by Friday, Sept. 16, 2022.

As has been done in the past, administrators may provide in-person training on testing ethics using the pdf slide deck attached with this memo.  Alternatively, administrators may refer education support personnel to the YouTube video that provides the same ethics training.  Once education support personnel have been trained, either in-person or using the video, they are required to sign the “2022-23 Standard Test Administration and Testing Ethics Policy Training Signature Form.”  Administrators are asked to keep these signed forms on file at the school.

There are several materials attached with this memo for your use:

Please contact Ben Jameson or Gaylene Miller in Evaluation, Research & Accountability with any questions.

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See the memo for this new assessment and how to help your teachers get started with test administration.

DATE: Thursday, August 18, 2022
TO: All School Administrators
FROM: Carolyn Gough, Administrator of Teaching and Learning, Ben Jameson, Director of Evaluation, Research and Accountability, Brandee Bergum, Consultant, Secondary Language Arts
SUBJECT: New Reading Assessment Growth Measures Replaces Reading Inventory

Beginning with the 2022-23 school year, Jordan School District will be moving to a new reading assessment called Growth Measure.  This new reading test is the replacement for Reading Inventory, which has been discontinued by Houghton-Mifflin-Harcourt (HMH).  Growth Measure is similar in many ways to Reading Inventory.  Growth Measure will take around 30 minutes for students to complete and it will be available to students in grades 4-12.  Scores will still be reported as Lexiles.  Growth Measure will still be required for 6th graders for reading placement as they transition into 7th grade.  Growth Measure will remain optional for grades 4-5 and 7-12.

Growth Measure should be administered to students three times a year:

  • Beginning-of-year window: August 17 – October 14
  • Middle-of-year window: December 1 – February 15
  • End-of-year window: April 3 – June 30

After each testing window HMH will set up meetings with each school's administration to review the school data for the previous testing window. HMH has also set up online office hours to answer any questions about Growth Measure and its reports.  Teachers and administrators are invited to attend and ask questions.  Here are the office hours with HMH personnel:

  • September 2: 8:00-9:00 am
  • October 7: 8:00 – 9:00 am

Each school has been assigned an admin account. To login and view scores for your school, administrators will need to follow these steps:

Look for an invitation email sent to school principals:

  • Click on this link: https://www.hmhco.com/ui/login
  • Enter your school's Username: gmadmin[your school’s number](For example, Aspen's Username is gmadmin179)
  • Click Forgot Password to set up your new password

If you need someone else at your school to have an admin account, please contact Kira Jensen in Evaluation, Research & Accountability and let her know who needs access at your school. Grades 4-6 teachers, secondary language arts teachers, and students in grades 4-12 are already rostered and set up with accounts in the assessment management system.  Here are the login credentials they will need to use:

Teacher Login Information

  • Username: firstname.lastname
  • Password: Click on “Forgot Password” to create a new password

Student Login Information

  • Username: Student Skyward ID #
  • Password: Student Skyward ID #

For more information on the assessment, please visit our Growth Measure page. We will be adding instructional videos and FAQs in the next few weeks. Teachers will need to visit this page for instructions on how to login and how to assign the test to their students.

Please contact Kira Jensen in Evaluation, Research & Accountability with any questions you may have or to arrange a training for your teachers.

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Workshops focused on the enrichment side of Walk to Read will be offered for aides who work with students in grades K-6. The workshops are optional. Schools can opt to send aides during their contracted time or to pay them for attending at a time they are not working. Please see the flyer for dates and times specific to grade bands. Registration is through a Google form, linked on the flyer.

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Jordan School District (JSD) is committed to finding, hiring and retaining the very best employees possible. We are looking for bus drivers, custodians, nutrition service workers and certain Facilities positions! Historically, some of our top talent is found through referrals from people who already work in the JSD. JSD currently has several positions that need to be filled. We would like to encourage JSD employees to share information about employment opportunities and at the same time reward employees for doing so.

The Employee Referral Program is one in which we hope all district employees will participate. The goal of this program is to help hire staff in “hard to fill” ESP positions effective February 1, 2022. For information about this program, please visit the following website.

JSD Employee Referral Bonus