Jordan School District
Volunteer reports need to be submitted to Insurance Services by December 22, 2023.
Workers’ Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period of August 1, 2023 to November 30, 2023.
Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by December 22, 2023.
The Utah State Board of Education Teacher Salary Supplement Program (TSSP) qualifications and application deadlines are available for 2023-2024. The application deadlines are printed below. Information regarding the TSSP program and qualifications is found at the following Utah State Board of Education (USBE) link:
Application Term Dates
An application term indicates a preference of when and how often the educator would like to receive any bonus. Applicants may select one of the following terms before the respective deadline:
Term # of Payments Application Available & Accepted Application Deadline
Trimester 2 Sunday, October 1, 2023 6:00 AM Wednesday, November 15, 2023 11:59 PM
Semester 1 Sunday, October 1, 2023 6:00 AM Wednesday, January 31, 2024 11:59 PM
Annual 1 Sunday, October 1, 2023 6:00 AM Tuesday, April 30, 2024 11:59 PM
If you are a contracted employee and need to take Annual/Personal Leave before or after Thanksgiving on a “Critical Day” for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Thanksgiving Recess (Licensed) | November 22-24, 2023 | Nov. 21 and 27, 2023 | Oct. 8 – Oct. 18, 2023 |
| Thanksgiving Recess (242, 245 Contracts) | November 23-24, 2023 | Nov. 21 and 27, 2023 | Oct. 9 – Oct. 19, 2023 |
| Thanksgiving Recess (ESP 180, 184, 187, 206 Contracts) | November 22-24, 2023 | Nov. 21 and 27, 2023 | Oct. 8 – Oct. 18, 2023 |
Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024
Jordan School District employees are responsible for knowing and adhering to all district policies and procedures. The crucial policy review is available to district employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2023.
A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Attached is a tutorial to assist in completing the review.
Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).
Interviews will be held on Friday, October 13, 2023 - Interview Application Link
See the attached flyer for all the details and the link to the interview application.
Please find your school tab in this google sheet and complete the Elementary Parent/Teacher Conference Reporting Form within two weeks of your conferences. If you have any questions please contact Cherice Thomson or Shannel Hooper.
We are happy to give you assistance with conferences with your Spanish families. Please see the form for your interpreter assignment. Virtual assignments need to use the form provided so we have the teacher's zoom link and information. You can share this information with your faculty as needed. Additional languages can be supported, however, they will also be virtual.
A checklist has been added below for ease in making sure everything is complete.
State LAND Trust
Before October 20, 2023 Deadline:
The State Office will begin looking on October 20th to see if Jordan School District has completed these items. Please make sure everything is updated and completed, both on your school website and the State LAND Trust website.
Thank you!
Reminder: All school/department Google Sheets are to be filled out with the following information for all plans that have been received by Friday, September 15, 2023:
LOC - EMPLOYEE LAST NAME - EMPLOYEE FIRST NAME - EMPLOYEE ID - FTE - DATE REC'D PLAN
Please Do Not fill in the hours to be paid until you have received the actual timesheet and verified the actual hours worked.
DATE:
September 14, 2023
TO:
Elementary School Principals
FROM:
Paul Bergera, Director of Transportation
Kathy S. Jones, Trainer/Risk Coordinator of Transportation
SUBJECT:
“Safety in the Schools” – Bus Safety Video
Utah State Standards for school buses require students to receive annual bus safety instruction.
Bus safety instruction and awareness for students in grades K-6 will come in the form of a video. The videos are available via YouTube for each individual teacher to present to his or her class.
The link to the video for students in grades 2-6: Click HERE
The link to the video for students in grades K-1: Click HERE
When every teacher in grades K-6 has shown the video to his or her class, please send a quick email confirmation to tammy.spearman@jordandistrict.org indicating that your school has completed this process.
Feel free to contact Tammy Spearman in the Transportation Training Department at (801) 567-8807 with any questions you may have.
We would like to have this completed and turned into the Utah State Office by October 30, 2023.
Thank you for helping Jordan School District achieve “Safety in the Schools”.
Reminder: School FTE Audit's DUE Monday, October 2, 2023
School Administrators:
The School FTE Audit process is critical in ensuring employees are paid accurately and out of the appropriate budgets. Like last year, the FTE Audit will be electronic. Below is the process we will follow for the audits:
Electronic FTE Audit Process:
Thank you for your time and assistance.
DATE:
August 30, 2023
TO:
Elementary Principals
FROM:
Carolyn Gough, Administrator, Teaching and Learning
Norman Emerson, Instructional Support Services/Fine Arts Consultant
SUBJECT:
JSD-Arts Representatives for 2023-24
This year we will continue to invite two District Arts Representatives (DARTS) to represent your school throughout the 2023-24 school year, and we are pleased to be able to continue this program which received the Sorenson Legacy Exemplary Program Award in 2023. We have appreciated the work of past DARTS representatives and how they have helped strengthen arts instruction in your schools. Meaningful progress toward a greater level of arts integration has been made, and we wish this to continue.
DARTS meetings will be held on the following dates: September 13, October 18, November 15, January 17, February 28, March 20, and April 17. The meetings will be held at the Auxiliary Services Building Auditorium from 4:30-5:30 p.m.
Please assign two classroom teachers to serve as your school’s DARTS representatives. The DARTS representatives will meet once a month for one hour to learn and collaborate. Teachers will be paid at the inservice rate and will earn relicensure points (Note: In addition to the two regular classroom teachers, your school's BTS arts educator will also be attending the DARTS sessions).
Please email the names of your choices for the JSD DARTS Team for the 2023-24 school year to jana.shumway@jordandistrict.org or jacquelin.webster@jordandistrict.org by Tuesday, September 12, 2023 if possible.
If you are a contracted employee and need to take Annual/Personal Leave before or after the Critical day around Fall Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days | Window |
| Fall Recess
(Licensed) |
Oct. 24-27, 2023 | Oct. 20 and 30, 2023 | Sept. 9 – Sept. 19, 2023 |
| Fall Recess
(All 242, 245 Contracts) |
Oct. 26-27, 2023 | Oct. 20 and 30, 2023 | Sept. 11 – Sept. 21, 2023 |
| Fall Recess
(206 Contracts) |
Oct. 24-27, 2023 | Oct. 20 and 30, 2023 | Sept. 8 – Sept. 18, 2023 |
| Fall Recess
(180, 184, 187, Contracts) |
Oct. 23-27, 2023 | Oct. 20 and 30, 2023 | Sept. 8 – Sept. 18, 2023 |
Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024
ESP Annual/Personal Leave Taken on a Critical Day 2023-2024
DATE:
August 31, 2023
TO:
All Principals, Jordan School District
Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Jordan District Nurses
SUBJECT:
CPR/First Aid/AED Certification
Jordan School District requires that at least 3 full-time employees in each building be certified in CPR, First Aid, and AED. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid/AED certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid/AED certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.
CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $29.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.
Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.
Please complete the attached CPR/First Aid/AED certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2023.
DATE:
August 24, 2023
TO:
All Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
SUBJECT:
2023-2024 Employee/Educator Wellness Representatives
The wellness team is excited to announce the continuation of the Employee Wellness Representative. This program is intended to support employee health and wellness. The Employee Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts within your schools or department.
If you’d like to have a representative for your school or department, please note the following information:
Click this link and nominate your school or department rep by September 7, 2023.
Teaching and Learning (T&L) is here to help you with your 32 hours of educator-directed learning. You'll find lots of great classes, workshops, and conferences that can provide you with the learning and hours you'll need to meet the 32-hour stipend requirement. Contact T&L with questions - Michelle Williams at 801-567-8365.
Please share this opportunity with your 3rd-6th grade teachers.
Our elementary science specialists will be offering a Science and Writing Integration PD opportunity for a limited number of teachers. See the attached flyer for additional information. The deadline for teachers to sign up is Friday, August 11th.
Principals: Have you reviewed this video with your staff? This was due to be completed by September 1, 2023.
Jordan School District Phishing Awareness Training Video
JSD Policy AA424 - Literature Selection and Review, which was recently revised, stipulates that the literature review committee must be composed of parents and teachers from each feeder system. We are asking each elementary school principal to help us in this process by recommending one teacher from grades K-3rd and one teacher from grades 4th-6th as well as one parent who has children in grades K-3rd and one parent who has children in grades 4th-6th. These recommendations will be reviewed by the Administrators of Schools and two committees (K-3rd and 4th-6th) will be formed with 6 selected teachers and 6 selected parents for each. Please complete the Literature Selection and Review Committee Teacher and Parent Recommendations Form by Wednesday, August 2nd.
Literature Selection and Review Committee Teacher and Parent Recommendations Form
TO:
All Principals
All Administrative Assistants
As a reminder, the attached form, Educator-Directed Paid Professional Hours PLAN is due from your eligible licensed personnel on or before the fifth day of instruction.
In addition, the Educator-Directed Paid Professional Hours Time Log has been revised to reflect a change in the due date. Please make your eligible employees aware of the new April 1, 2024 due date for their log/timesheet to be turned in. The LOG/TIMESHEET must be turned in no later than April 1, 2024 so that amounts may be paid in the May 2024 paycheck. If employees have already turned in their plan they do not need to fill out a new one.
The attached instructions and background information are to help you in compiling the timesheets that will be coming to you from your licensed personnel.
BACKGROUND INFORMATION
The Utah State Legislature passed HB 489 in the 2023 session which allocates up to 32 hours of educator-directed paid time to each school-based educator for the 2023-24 school year.
PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS
Principals and administrative assistants have six assignments:
Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before the fifth day of instruction.
August 25 – 7th grade, High School
August 28 – Elementary grades 1-6, Middle School grades 8-9
September 6 – Kindergarten
Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.
The designated person will complete the Google Sheet with all received plans by September 15. Schools will keep the copies of the Plan on file at the school for auditing purposes.
