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Category: Elementary Deadline

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Literacy Reminders:

- Mid-year DIBELS letters (see attached) must be sent home on or before February 15.

- Teachers should complete mid-year Intervention Reports by February 15.

- Mid Year Literacy Growth Reports are due March 10.

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Just a reminder! ALS Compliance and Assurances is due now. You will update section 2 for students with language levels 1-4, including their SAGE scores in math, science and language arts. You will also complete section 3 for students with language levels 5 and 6, including SAGE scores and monitoring information for language arts, math and science.

A special thank you to schools that have already completed this round. We appreciate your diligence so much!

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Principals:

If you have already checked your school's 2017 UEPC School Climate Surveys for accurate teacher and other licensed staff names, "Thank  you!" If you have not completed this task, please check your school's three 2017 UEPC School Climate Surveys to make sure the teachers' and other licensed staff members' names are accurate. Please complete this review by this Friday, Jan. 27, 2017. If errors are discovered, contact Alyssa Messina at UEPC no later than Friday, Feb. 3, 2017. Her email is alyssa.messina@utah.edu . Again, the links to the three surveys are:
Student Survey:            http://bit.ly/JSDStudentSurvey
Faculty/Staff Survey:     http://bit.ly/JSDFacultyStaffSurvey
Parent Survey:              http://bit.ly/JSDParentSurvey
 For a further review of the detailed preparations needed for the 2017 School Climate Surveys, I've attached a copy of the original communication sent to you on January 4, 2017.

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DATE:  
January 13, 2017

TO:   
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM: 
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:  
Projected Caseload Data and Staffing Needs Survey for 2017-18

See attached memo for information and deadlines.

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DATE: 
January 24, 2017

TO:    
Self-contained Support Class (Cluster) School Principals
Self-contained Support Class (Cluster) Teachers

FROM:    
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:    
Projected Self-Contained Support Class (Cluster) Staffing Needs Survey for 2017-18

See attached memo for information and deadlines.

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DATE:       
February 6, 2017

TO: 
Principals
Administrative Assistants, ES/MS/HS

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning & Student Services

SUBJECT:
Permit Input Dates

The window for the school choice Early Enrollment Period closes on Friday, February 17, 2017.  The law requires that parents receive written notice from the school by March 31, 2017.  The parent’s copy of the permit application serves as their written notice.

So that we can expedite Version 2.0 of the Estimates for the 2017-18 school year, we are asking that schools have all permits entered into Skyward by Friday, February 24, if at all possible.   If you can see that you will not be able to enter all of your permits by this date, please call Luann at 88251 so that she can adjust other schools’ numbers and come back to your school when you have had a chance to input the permits.

Please share this information with the individuals in your school helping with the permits.  If you have questions or concerns, please call Luann.  Your cooperation is greatly appreciated in an attempt to help make Estimate Version 2.0 as accurate as possible.

Thank you for your help with this process.

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Applications for 2017 Outstanding Educators and Outstanding Special Educators open on January 3 and close on February 10, 2017.

Access the application and rubric starting January 3rd: www.jordaneducationfoundation.org

Details to follow. Reminder that JEF will honor a teacher from every school during the week of April 17. From those nominations we will select the ten or so finalists to receive $1,000 and be recognized at the Annual JEF Awards Banquet at Little America on April 27, 2017.

We kindly ask you to make certain that you submit a nomination from your school prior to February 13.

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The 2017-18 SNAP Plans Deadlines are Fast Approaching

  • For elementary and middle schools within the cities of Bluffdale, Herriman, Riverton and South Jordan, SNAP Plans are due to the Auxiliary Services Main Office no later than Friday, January 20, 2017.

Please submit the 2017-18 SNAP Plan with recommendations and required signatures, including the principal initials and date at the bottom of the designated pages. Our department will then deliver the SNAP Plans to each city for approval and signatures. Once the SNAP Plans have been approved by the cities, they will then be submitted to the Administrators of Schools for final approval.

  • For elementary and middle schools within the City of West Jordan, SNAP Plans are due Wednesday, February 15, 2017 for signing at Columbia Elementary between 1:00-4:00 pm.

Once the SNAP Plans have been approved by the City of West Jordan, they will then be submitted by our department to the Administrator of Schools for final approval and signatures.

All finalized original SNAP Plans will be returned to you no later than Friday, May 5, 2017.

Please don't hesitate to contact Peggy Margetts (x88753) with questions or assistance. See list below of Municipal Representatives.

 

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Elementary Principals:

Beginning of year Literacy Growth Reports were due November 4.  If you need assistance completing this report, please contact Becky Gerber at becky.gerber@jordandistrict.org

 

We have several extra My Sidewalks kits.  If you are in need of additional kits or replacement materials, please contact Becky Gerber at becky.gerber@jordandistrict.org

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DATE:    
December 1, 2016

TO: 
Elementary Principals and Secretaries

FROM: 
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning and Student Services

SUBJECT:
Guidelines to Establish the Kindergarten Enrollment for 2017-18

As per the past several years, it will be the responsibility of each school principal to obtain a kindergarten roster for the 2017-18 school year.  It is from this roster that the kindergarten estimate is created.  The estimate is the basis for the number of kindergarten teachers required and the budget allowed for supplies and materials.  Therefore, it is important that the roster be as accurate as possible.

Please follow guidelines 1-5 below.  The other options are ideas you may want to use.  It is very important for staffing your kindergarten that the count be as accurate as possible.

  1. Send a flyer home with every student.
  2. Publicize in the school newsletter – announce (several times) the importance of getting the count.
  3. Use all other resources available to you. Skylert, etc.
  4. Schedule kindergarten orientation as soon as possible. Check your New Student Online Enrollment to see if there are any pending applications that need to have follow up for the count.  The estimate will be updated after all kindergarten orientations are completed.
  5. Hang banners announcing Kindergarten Registration being accepted for the following school year.

Please schedule your kindergarten orientation
BEFORE APRIL 7, 2017

        Optional:

  1. Make a block contact with every home using PTA support.
  2. Contact pre-schools in the attendance area of your school.
  3. Use a telephone tree operated by parent volunteers with a list of questions for consistency.
  4. Contact neighbors who can identify new move-ins.
  5. Contact community members who do not have children enrolled in school.
  6. Avoid forwarding kindergarten orientation letter to new address if family has moved from your boundary area. Delete that name from your list.

Please be diligent in recruiting the kindergarten students within your school boundary. It will be important to have accurate up to the minute kindergarten numbers as we do the estimates in the upcoming weeks.  Please submit the TOTAL number of kindergarten students to Planning and Student Services by Friday, January 13, 2017.  You may call Luann at 801-567-8251 or fax to 801-567-8061.

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  • All Beginning-of-the-Year interims need to be completed ASAP. The deadline was October 31, 2016 to have these all approved.
  • Please dispose of all old bubble sheets. They will not run on the scanner and then have to be re-bubbled.
  • The self-evaluations for interims is a required piece of the interim evaluation. Please make sure this is completed before approving plans.
  • Deadlines for provisional/probationary 1st eval: A Track Nov. 16, B Track Nov. 10, C Track Nov.11, D Track Dec. 6; Traditional Nov. 18.
  • Special Education Forms: Please do not send the file review forms and the IEP checklists to the JES office. We only need the supplemental form to be included with the JPAS forms.
  • JPAS Interview: Please remember teachers no longer have 24 hours to produce evidence. Scores are based on what is shown at the time of the interview.

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Open Enrollment 2017-2018 School Year

Per Utah State Law  53A-2-207:

Open enrollment begins on December 1, 2016 and goes through Friday, February 17, 2017.  Any individual interested in completing a permit for the 2017-18 school year may obtain a permit from the school they wish to attend and begin turning them in on Tuesday, December 1, 2016, to the desired school.

Permit approval is on a first-come/first served basis.  The school shall notify any permit applicant within six weeks after receipt of the application by the district or by March 31, whichever is later, for applications submitted during the early enrollment period.

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DATE:   
November 15, 2016

TO: 
All Principals

FROM: 
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:   
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workmans Compensation insurance costs are based on numbers submitted by schools.  It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from the beginning of the 2016 school year to November 30, 2016.

Please complete this form and return it to
Nancy Ward, Coordinator of Educational Support Services by
December 15, 2016.