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Category: Elementary Deadline

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Principals and Administrative Assistants:

In the next few days, administrators and head secretaries will be receiving an email containing time sheets for school mentors. Please complete the time sheets by entering the mentors' hourly rates on the group time sheet and obtaining the signature of the lead mentor on the individual time sheet. Return all time sheets to Lucy Bateman, Curriculum/Staff Development by Friday, April 15.

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DATE:
March 15, 2016

TO:
All School Principals
All School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:
Quarterly School Financial Report for January, February and March 2016

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by April 22, 2016.

Please include:

  • The signed attached memo to Accounting
  • A copy of your January, February and March 2016 Reconciliation Worksheets
  • A copy of your January, February and March 2016 Bank Statements
  • A copy of your January, February and March 2016 Skyward Balance Sheets
  • A copy of your January, February and March Outstanding Check Reports
  • Screen shot(s) of your March 31, 2016 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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Due:

Anticipated Staffing Needs

  • Due in HR Friday, March 18, 2016 (form attached and found on AdminOnly under "Hiring Packet and Forms").

Reduction in Staff (RIS)

  • Due to your Administrator of Schools on or before April 5, 2016.
  • RIS form is found on AdminOnly under "Hiring Packet and Forms".

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There has been some confusion regarding due dates for JPAS evaluations.  To help clear this up here are the due dates for summative (full) and formative (interim) evaluations.

All summative (full) JPAS evaluations are due by March 31st to the JES office.  All formative (interim) evaluations must be completed on JPLS by May 13th.

Please contact the JES office if you have any questions. Thank you.

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Due to Spring Break, please turn in Portable Worksheets to your Administrator of Schools by Wednesday, March 23rd.

Principals:

See the guidelines and worksheet below for Portable Classroom Requests and Usage. The worksheet is due on or before March 23, 2016 to your Administrator of Schools.

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DATE:
February 29, 2016

TO:
Principals
Special Education Staff
School Secretaries

FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT:
Special Education Budget Closeout for the 2015-16 School Year

See attached memo.

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DATE: 
March 8, 2016

TO:
Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research and Accountability

SUBJECT:
Accuracy Verification of Google Drive SLO Teacher Folders

A critical component of 2015-16 Educator Evaluations for all certificated personnel is the accurate reporting of SLO pre-test and SLO post-test results via the Excel spreadsheets which were previously created by Curriculum.  In order to accurately report SLO pre-test and post-test results, teachers will need to place their completed Excel spreadsheet in a designated Google Drive SLO Teacher folder which has been created for each teacher within a larger Google Drive SLO School Folder.

It is important that each principal reviews the contents of their school’s shared SLO School Folder and makes certain that each of their school’s full-time and part-time licensed staff has a Google Drive SLO Teacher Folder created for them within the Google Drive SLO School Folder.

Principals need to email Holly Allen, holly.allen@jordandistrict.org, on or before Tuesday, March 15, 2016 to either confirm the accuracy of the Google Drive SLO School Folder’s contents OR provide the name and position of any educator who is missing that should be in the School’s SLO Folder or who is in school’s SLO folder but should not be.

Questions regarding this communication should be directed to Holly Allen at 801-567-8115 or directly at extension 88115.

 

 

 

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Principals:

Please take note of the adjusted due date for the 2016-17 Land Trust Plan and reports. Due to the State Land Trust deadline this date has been moved up to April 1, 2016.

 

Land Trust Timeline - Spring 2016

  • April 1 – Schools submit plans
  • April 8 – Administrators of Schools will gather plans
  • April 12 – Deliver plans to Board Members
  • April 26 – Plans due back to Administrator of Schools
  • May 10 – Land Trust Plans will be given final approval at the Board Study session

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DATE:  
February 19, 2016

TO:
All School Principals

FROM:
Scott Thomas, Administrator, Auxiliary Services
Paul Bergera, Staff Assistant, Auxiliary Services
Lance Everill, Facility Staff Assistant, Operations
Ron Boshard, Coordinator, Risk Management

SUBJECT: 
2015-2016 State Risk Self-Inspection Survey

The Self-inspection Survey for 2015-2016 from the State Office of Risk Management is available online.  These surveys are designed to heighten safety awareness and to encourage school and District personnel to be proactive in hazard mitigation.  Please go to the following Web site:  risk.utah.gov

The responsible person or “Surveyor” is the school principal.  As in the past, this assignment can be delegated to the department head, lunch manager, custodian, etc. for specific surveys as you see fit. However, all principals will be the responsible person to see that this survey is completed on time.

As with previous years, you will be prompted to fill in a corrective action plan.  Please specify Work Order #, date submitted, who will follow through from your school, a target completion date and any other important information pertaining to specific questions.

The surveys are to be completed by April 15, 2016.  Note that when the survey is completed, the lock button at the end of the survey must be pressed in order to indicate it is completed.

Please feel free to call or email Ron Boshard, 801-567-8876, ron.boshard@jordandistrict.org or Peggy Margetts, 801-567-8753, peggy.margetts@jordandistrict.org if you have any questions.

Reminder emails will be sent out from SIS@utah.gov, please look for this email address.

Thank you for your support.

 

Cc:  Patrice A. Johnson, Superintendentz
John Larsen, Business Administrator
Administrators of Schools

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DATE:  
February 16, 2016

TO: 
Principals

FROM: 
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning & Student Services

SUBJECT:
Permit Input Dates

The window for the school choice Early Enrollment Period closes on Friday, February 19, 2016.  The law requires that parents receive written notice from the school by March 31, 2016.  The parent’s copy of the permit application serves as their written notice.

So that we can expedite Version 2.0 of the Estimates for the 2016-17 school year, we are asking that schools have all permits entered into Skyward by Friday, February 26, if at all possible.   If you can see that you will not be able to enter all of your permits by this date, please call Luann at 8251 so that she can adjust other schools’ numbers and come back to your school when you have had a chance to input the permits.

Please share this information with the individuals in your school helping with the permits.

If you have questions or concerns, please call Luann.  Your cooperation is greatly appreciated in an attempt to help make Estimate Version 2.0 as accurate as possible.

 

Thank you for your help with this process.

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G. Norma Villar will hold appeals on Tuesday, March 15th. She will be at a law conference on the 16th and 17th of March. Paperwork for those appeals will need to be turned in on the 11th of March by 4:00 pm.

Norma will be attending the Gang Conference on the 13th and 14th of April. Appeals that week will be held on Tuesday, April 12th. Paperwork will need to be turned in April 8th by 4:00 pm.

Anytime Norma is away at a conference feel free to contact her on her cell.

Please mark your calendars for the 10th of March. SIS will be hosting their final Forum of the year from 2-4 pm. The information can be found on the attached flyer.

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DATE:   
January 22, 2016

TO:  
Principals
Special Education Staff

FROM:  
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist-Special Education

SUBJECT: 
Extended School Year (ESY) Qualification Procedures and Timelines

See attached memo and packet.