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Category: Elementary Deadline

Published on

DATE:    
July 22, 2016

TO:
Elementary Principals

FROM: 
Laura Finlinson, Administrator, Curriculum/Staff Development
Norman Emerson, Instructional Support Services/Fine Arts Consultant

SUBJECT: 
JSD-Arts Representatives for 2016-17

This year we will continue to have two Arts Representatives (DARTS) represent your school throughout the 2016-17 school year. We have appreciated the work of past DARTS representatives and how they have helped strengthen arts instruction in your schools.  Meaningful progress toward a greater level of arts integration has been made, and we wish this to continue.

The newly revised Utah Fine Arts Core Standards will be the focus of our JSD-Arts work this year. The Utah State Board of Education (USBE) adopted the final revision on April 15, 2016.  The USBE designated the 2016-2017 school year for partial implementation with full implementation in the 2017-2018 school year. It is important that teachers become aware of the changes in the Fine Arts Core Standards.

Please assign at least two teachers to serve as your school’s DARTS representatives by either selecting a grade-level team, or two (or more) teachers from different grade levels. The DARTS representatives will meet once a month for two hours to learn and collaborate.  Teachers will be paid at the inservice rate.

Please provide the names of your choices for your JSD-Arts Team for the 2016-17 school year by September 2, 2016.

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Please fill out and return the information below (or send via email) to Verlene Jensen in the Instructional Support Services Department.

School:______________________________________________________________

Principal:____________________________________________________________

DARTS Team Member #1: ________________________________________________

DARTS Team Member #2:_________________________________________________

Published on

Elementary Principals:

Spring Due Dates: 

DIBELS Letters sent to parents by:
Traditional:
June 3, 2016

Year-Round:
June 3, 2016 (A Track)
June 17, 2016 (B, C, D Tracks)

Intervention Report completed (by teachers) in Google Drive by:
Traditional:
June 3, 2016

Year-Round:
June 3, 2016 (A Track)
June 17, 2016 (B, C, D Tracks)

School Data entered into Growth Report (by Principals) in Google Drive by:
Traditional:
June 10, 2016

Year-Round:
June 24, 2016

Published on

Principals and teachers:

Please be aware that on July 7, 2016, Information Systems will be rolling over (archiving) the data from Mastery Connect for the 2015-2016 school year. This will enable all users to start the 2016-2017 school year fresh with new rosters and so forth. The data compiled from the 2015-2016 school year will still be available via the Mastery Connect Archives, accessible through your normal Mastery Connect home page. For help with accessing this data, or for help with any Mastery Connect processes regarding the new school year, please contact your respective district Curriculum Technology Specialist.

Published on

The STEM Math Software Grant Application has been released. If you are interested in applying for math software please read the requirements (below) and then fill out the google form (http://goo.gl/forms/NTfZigUl54Ikuce83) byFriday, June 3, 2016. The district will submit the requests for each school.

Published on

DATE:   
May 12, 2016

TO:  
All Elementary, Middle, and High School Principals

FROM:  
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets, and Audits

SUBJECT:  
June 2016 Budget Transfer Request

If you would like to transfer budget between your postage, supply, textbook, and equipment budgets, please complete the following, sign and return to Heather by July 1, 2016.  If Heather does not receive this back from you by July 1, 2016, Heather will assume no transfer is requested.  The next opportunity to make such a transfer is December 2016.

Click below to access form.

 

Published on

For Elementary Principals:

  1. Attached are the End-of-Year DIBELS letters. Please be sure the appropriate letter goes home to the parent(s) of every 1st, 2nd, and 3rd grade student by the due date listed below. Do not send letters home to parents of Kindergarteners.

DIBELS Letters sent to parents by:

            Traditional:  June 3, 2016

            Year-Round:  June 3, 2016 (A Track)
                                    June 17, 2016 (B, C, D Tracks)

 

  1. Attached is the Summer Professional Learning Series Catalog from USOE. There are a number of excellent literacy classes being offered. Please share with your teachers.  Note:  “Teaching Writing 101” is an excellent class and begins this coming Monday. Teachers may still register right up to the start date.

Published on

DATE:
April 29, 2016

TO:
Principals
All Certified Special Education Staff

FROM:  
Laura Finlinson, Admin of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT: 
Year-End Checkout for Traditional Schools/Year-Round Schools

See attached memo.

Published on

DATE: 
April 29, 2016

TO: 
Principals
All Certified Special Education Staff

FROM:   
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT: 
End of Year SCRAM Detail Report

We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.

Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:

  • Check that all students served in your program are listed on the report.
  • Check that names, SCRAM entry dates, exit dates (if applicable), disability codes, environment codes, regular percents and service patterns are correct. Be sure to identify the provider of each service listed.
  • Be sure that entry and exit dates reflect all days that the student received services.  If there is a gap in service dates, we lose days of membership, which directly impacts funding.
  • Students who will continue in the same school (advance from grade to grade) or who will move to the 7th or 10th grade in their boundary school will automatically roll-over for the start of the new school year. It is not necessary to submit an exit SCRAM for these students.
  • Current self-contained support class (cluster) students should have been rolled forward to the school they have been assigned to attend. It is not necessary to submit an exit SCRAM for these students (permit codes were entered by the special education department).
  • For students who will continue past the 12th grade, the school registrar must flag the student as a “Retained Senior” in the Graduation/Diploma status field.
  • An exit SCRAM must be submitted for any student that has or will age-out or graduate and will not be returning at the beginning of the next school year.
  • Be sure to use the appropriate exit codes and dates for any student who has exited the school during the school year. If they are not exited appropriately, we will lose days of membership, which directly impacts funding.  Note that the SCRAM exit date and the school exit date must be the same date.
  • If there are any changes to SCRAM information, make sure parents have approved the change and submit an updated/corrected SCRAM/IEP Services document no later than the date listed below. Remember that any changes must also be documented on the IEP.
  • Note that changes made directly on the printout report without a SCRAM/IEP service page will not be accepted as it leads to data entry confusion and may result in the student’s file being out of compliance. All SCRAM printouts and SCRAM/IEP Services document changes must be received in the Special Education Office no later than the end of the day on the following dates:

Traditional School Deadline:  Monday, May 23, 2016
Year-Round School Deadline:  Wednesday, June 1, 2016

Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information.  Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the report before returning it to the Special Education Department.

The SCRAM reports are run alphabetically by current grade. Any corrections must be made on a SCRAM/IEP Services form and sent through the District mail or faxed to SCRAM/Amanda Hamblin at (801) 567-8090.

Submit any SCRAM changes AND the signed current report(s) to Amanda Hamblin at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.

If you have questions please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.

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Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!

Thanks for being ALL STARS!!!

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Elementary Principals:

Please let teachers know drafts of the Benchmark tests for next year have been posted to the CBL site.  Encourage them to check back often over the next few weeks, as we will be adding additional support materials to assist with their planning.

Attached is the information for our Summer Literacy Conference.  Please share this flyer with teachers.  Registration is open on JPLS.

Spring Due Dates: 

DIBELS Letters sent to parents by:
            Traditional:  June 3, 2016

            Year-Round:  June 3, 2016 (A Track)
                                    June 17, 2016 (B, C, D Tracks)

Intervention Report completed (by teachers) in Google Drive by:
            Traditional:  June 3, 2016

            Year-Round:  June 3, 2016 (A Track)
                                    June 17, 2016 (B, C, D Tracks)

School Data entered into Growth Report (by Principals) in Google Drive by:
            Traditional:  June 10, 2016

            Year-Round:  June 24, 2016

Published on

Date:    
April 28, 2016

To:   
All Jordan School District Principals – with bus route students

From: 
Scott Thomas, Administrator of Auxiliary Services
Herb Jensen, Director of Transportation
Kathy Simmons, Transportation Trainer/Risk Coordinator

Subject: 
State Required Bus Evacuations and School Bus Safety 2015-2016

 

State required semi-annual school bus evacuations have been scheduled for this spring.  This applies to those students that ride the bus daily to and from school.

The evacuations will be conducted during the week of:

Monday, May 2 thru Friday, May 6, 2016.

Your school’s regular bus driver will perform this evacuation as they drop your students off in the morning one of the days during that week.  This procedure takes place at your school and is located in your normal bus drop off/pick up zone.

This evacuation requires all professional school bus drivers, that transport students, to perform evacuation procedures in case of an emergency.  This can either be a rear, side, front door or combination evacuation.  The students will then, under the driver’s direction and supervision, evacuate and meet in a safe place approximately 100 feet away from the bus.

Your assistance is welcome but not mandatory to complete this required evacuation drill quickly, safely and effectively.

Thank you for all you do to help us safely transport your students.

CC:
Superintendent of Schools, Dr. Patrice Johnson
John Larsen, Business Administrator
Anthony Godfrey, Associate Superintendent
Teri Timpson, Administrator of Schools
Mike Anderson, Administrator of Schools
Brad Sorensen, Administrator of Schools
Jill Durrant, Administrator of Schools

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Principals:

Please complete the attached Building Capacity Worksheet by September 1, 2016 and return to Planning & Student Services.

Email luann.leavitt@jordandistrict.org if you would like to see a previous year's worksheet or call with any questions 801-567-8251.

Thank you.

Published on

The “License Renewal 4th and Final Notice – Notice of Termination” letter is due to HR on or before  Friday May 6, 2016.  This letter is for those educators whose license will expire on June 30, 2016 but have not yet renewed their license. These letters were sent via district mail to you on Tuesday April 26th and you should receive them today or tomorrow.

Please meet with the educator and explain:

  • That licensure is a condition of employment and they will need to have their licensure completed AND posted by June 30, 2016.
  • That the steps of relicensure or upgrade are included on the letter.
  • At this point in the year, they will need to make this a priority if they are to complete the process and have their license posted by June 30, 2016.
  • This is the fourth (4th) license renewal reminder from HR. (They have received reminders from USOE as well)
  • That this is their thirty (30) day notice of termination should they fail to obtain adequate licensure by June 30, 2016.
  • If they have begun the process please thank them but still complete the form – as their license is not yet posted.

Both you and the educator will need to SIGN and DATE the letter (use blue ink please).

Return the signed letter to HR (you should keep a copy and give one to the educator) on or before Friday May 6, 2016.

Published on

DATE:    
April 20, 2016

TO:  
Principals and District Administrators

FROM: 
Anthony Godfrey, Ed.D., Associate Superintendent

SUBJECT:  
Stipend for Department Chair and Team Leaders

Stipends for Department Chair and Team Leaders will be paid during the May 2016 payroll.

  • Elementary Schools may pay $300 for 8 Team Leaders.
  • Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
  • High Schools may pay $500 for 16 Department Chairs or Team Leaders.

A time sheet for each employee receiving the stipend should be submitted to the office of your Administrator of Schools by May 6, 2016.  All Team Leaders or Department Chairs will be paid out of the same program number from which their salary is paid.  In most cases, this will be 0050.  Each time sheet should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”

Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools.  If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.

Budget Code

10  xxx  xxxx  2216  131

Published on

DATE:
April 13, 2016

TO:
Year Round School Principals
Year Round School Special Education Teachers

FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT:
Procedure for Scheduling Special Education Teachers in YRS 2016-17

See attached memo.

Published on

 

DATE:    
April 13, 2016

TO:         
Principals and Attendance Secretaries

FROM:   
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:    
LAST DAY FOR ATTENDANCE COMPUTER ENTRY

See attached memo.

Published on

DATE:   
April 1, 2016

TO: 
All Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT: 
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workmans Compensation insurance costs are based on numbers submitted by schools.  It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from the beginning of the 2015 school year to March 31, 2016.

Please complete this form and return it to Nancy Ward, Coordinator of Educational Support Services by May 2, 2016.