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Category: Elementary Deadline

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IMPORTANT PAYROLL DEADLINE REVISION

Due to schools being closed the first week of April for Spring Recess, and not returning until April 9th, April’s payroll will be due on March 30th.

True Time employees’ submittal deadline will also be on March 30th (or their last day worked for that week before leaving for Spring Recess).

The Payroll Department will resume work on April 4th and will be available if you have any questions.

Thank you for your efforts in assisting Payroll.

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Principals:

Please take note that the 2018-19 Upcoming Plan, Progress Report and Council Signature Form are due to be completed online no later than March 30, 2018. this due date is determined by the State LAND Trust deadlines that we have been given.

The State has updated some of the object codes that are to be used for your Land Trust budgets. Attached is a revised Land Trust Budget Guideline sheet that we have come up with to help make your budget codes match the state budget codes. Please refer to this when working on your Upcoming Plan for 2018-19.

Don't forget to send the emails to your SCC members under Council Signature Form. There has to be a majority accepting the plan before it can be finalized and sent to the AOS for review and the Board for approval. Remember, accepting means that they "participated in reviewing the implementation of the current School LAND Trust Plan and have participated in development of the 2018-19 School LAND Trust Plan".

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DATE:  
February 23, 2018

TO: 
Principals
Special Education Staff
School Secretaries

FROM:   
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist

SUBJECT: 
Special Education Budget Closeout for the 2017-18 School Year

Please note that Special Education purchase orders/requisitions for the 2017-18 school year must be received by Friday, April 13, 2018 @ 5:00 p.m. Please remember the following:

  • Budgets are not carried over from one year to the next.
  • Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
  • Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the April 13th deadline. We have provided each secretary with a spreadsheet of currently recorded purchases/reimbursements for the total special education department at your school up through February 23, 2018.
  • When ordering supplies, follow Skyward procedures.
  • Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.

Staff will be notified of the new budget allocation amount prior to the start of the new school year.  Keep in mind that new purchase orders/requisitions will not be processed until mid-July when all of the current year’s budgets have been closed out.

As you close out your budgets for the current school year, please note the following:

  1. All purchase orders/requisitions should be routed to Debbie Fairbourn in the Special Education Department.
  2. Use the following codes for purchase orders/requisitions and NPOs submitted through the year.

Coding for Purchase Orders/Requisitions and NPO’s:

FUND TYPE LOCATION PROGRAM FUNCTION OBJECT
10 E (School #) 1295 1090 Use object code

If you have questions regarding your Special Education budget, please call Debbie Fairbourn at
(801) 567-8177.

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DATE:
February 28, 2018

TO: 
All School Principals

FROM:  
Scott Thomas, Administrator, Auxiliary Services
Paul Bergera, Staff Assistant, Auxiliary Services
Lance Everill, Facility Staff Assistant, Operations
Ron Boshard, Coordinator, Risk Management

SUBJECT:  
2017-2018 State Risk Self-Inspection Survey

The Self-inspection Survey for 2017-2018, from the State Office of Risk Management is available online.  These surveys are designed to heighten safety awareness and to encourage school and District personnel to be proactive in hazard mitigation.  Please go to the following Web site:  risk.utah.gov

The responsible person or “Surveyor” is the school principal.  As in the past, this assignment can be delegated to the department head, lunch manager, custodian, etc. for specific surveys as you see fit. However, all principals will be the responsible person to see that this survey is completed on time.

As with previous years, you will be prompted to fill in a corrective action plan.  Please specify Work Order #, date submitted, who will follow through from your school, a target completion date and any other important information pertaining to specific questions.

The surveys are to be completed by March 30, 2018.  Note that when the survey is submitted, it is locked and you are unable to reopen to make changes.

Please feel free to call or email Ron Boshard, 801-567-8876, ron.boshard@jordandistrict.org

Reminder emails will be sent out from SIS@utah.gov, please look for this email address.

Thank you for your support.

 

Cc:
Patrice A. Johnson, Superintendent
John Larsen, Business Administrator
Administrators of Schools

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Call for Nominations:
In each of our counseling departments there are phenomenal school counselors that deserve recognition for the work that they are doing in their schools. We encourage you to recognize those in your departments and nominate them for either the School Counselor of the Year or the Rookie Counselor of the Year.

Award Descriptions:
The School Counselor of the Year Award (5+ years experience) honors the best counselors who are running a top-notch, comprehensive school counseling program at either the elementary, middle, or high school level. They are working to provide the best outcomes for each of their students, are leaders in their counseling centers, and a positive influence in their school.

The Rookie School Counselor of the Year Award honors the best of our new counselors (1 - 4 years of experience) at either the elementary, middle, or high school level. These rookie counselors bring new ideas, new enthusiasm, and change for the better in their counseling departments, while still learning from other counselors' experiences.

Nomination Details:
Nominations for the School Counselor of the Year and the Rookie Counselor of the Year are due February 28th.

Those who have been nominated for the School Counselor of the Year will be notified at the beginning of March and will be required to submit an application containing: a resume, 2 letters of recommendation, and a few short answer questions about their school counseling program. The winner(s) of the School Counselor of the Year Award (Elementary, Middle/Junior and High School) will be nominated for the National Counselor of the Year award and will also be required to fill out the NCOY application.

The Rookie Counselor of the Year will not be required to submit any other paperwork.

To nominate a school counselor you work with, please choose the award below and click on the link the the appropriate google form.

School Counselor of the Year: https://goo.gl/forms/z2eJ64zs3EQCoNzg1
Rookie Counselor of the Year: https://goo.gl/forms/6D6y1pTAQNSfy7ol2

Award Information:
The State winner of NCOY will be awarded a free trip to the American School Counselor Association Conference June 29 - July 2, 2019 in Boston, Massachusetts. The Rookie Counselor of the Year will be awarded a free 2018 USCA Membership and free attendance to the 2018 USCA Fall Conference.

Thank you for your nominations and we look forward to honoring the inspiring counselors among us!

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DATE:
Thursday, February 15, 2016

TO:   
Elementary and Middle School Principals

FROM: 
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Computer Mouses for Grades 6-8 SAGE Science

For those schools that will be using Chromebooks for students taking the grades 6-8 SAGE science assessment, please remember that with the smaller screen size students will have to do a lot more scrolling with the Chromebook track pads.  To mitigate this, the Evaluation, Research & Accountability department is willing to purchase USB-connected computer mouses for your Chromebooks.  Please check to make sure your Chromebooks have a USB port and then fill out the survey below by Friday, February 23 to order your computer mouses. Please contact Ben Jameson at 801-567-8243 with any questions.

Computer Mouse Survey: https://tinyurl.com/y7s7oogd

 

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Elementary Principals:

The MOY deadline for completing Intervention Reports is today, February 15.  Many teachers have not completed their BOY reports yet.  We will need this information to prepare for our state report. Please ask teachers to complete them as soon as possible. Reports are in Google Drive as "17-18 (school name) Intervention Reports."

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DATE:    
January 30, 2018

TO: 
All Principals

FROM: 
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:      
2017-18 UEPC School Climate Survey Preview Links

Jordan District is administering the 2017-18 UEPC School Climate Survey between February 5h and March 16th, 2018. The Utah Education Policy Center is now finalizing surveys for your school. Please preview the survey to review the list of teachers at your school to make sure the list is complete and accurate.

Please follow the links below to preview the surveys:

Faculty and Staff       https://uepc.co1.qualtrics.com/jfe/form/SV_5b6flcoR4UIOEKN

Parent                          https://uepc.co1.qualtrics.com/jfe/form/SV_b3pa40U69aHEoZf

Student                        https://uepc.co1.qualtrics.com/jfe/form/SV_aWQrjRAnIoxyOXj

When you get to the list of teacher names, please read through the list carefully. If there are any names that need to be changed (for example, names are misspelled or not what the teacher uses, teachers have been added or replaced, etc.), please contact Stacy Eddings at stacy.eddings@utah.edu with the necessary changes. Please provide CACTUS ID numbers for teachers that need to be added.

UEPC will make changes through Thursday, February 1st.  Please feel free to contact Stacy Eddings at UEPC or Ben Jameson at 801-567-8243 if you have any questions.

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DIBELS parent letters for MOY are attached.  Gaylene Miller will send spreadsheets to Principals when testing is complete. The testing window closes on January 31 and letters must be sent home with ALL first, second and third grade students on or before February 15. Please do not send this letter home with Kindergarten students, as the reporting law does not apply to them. The parent letter from mCLASShome.com is appropriate to share with all parents. Please contact Becky Gerber with any questions.

 

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Dear Principals:

Just wanted to send out a reminder to register for the Math Tournament before the deadline - January 23 - if your school is interested in participating. You should have received the paperwork with a previous email, but if you need it again, please email daybreakmathtournament@gmail.com to request them.

I have the following schools registered so far -

Daybreak
Jordan Ridge
Riverton
Hayden Peak
North Star
Heartland
Westland
Southland
Midas Creek
Silver Crest
Eastlake
Foothills
Providence Hall
Ascent Academies
Bastian
Mountain West
Welby
Blackridge

Thanks,
Katherine Harbaugh

Published on

DATE:
December 19, 2017

TO:
Elementary Principals and Secretaries

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Travis Hamblin, Consultant, Planning and Student Services

SUBJECT:
Guidelines to Establish Kindergarten Enrollment for 2018-19

As per the past several years, it will be the responsibility of each school principal to obtain a kindergarten roster for the 2018-19 school year.  It is from this roster that the kindergarten estimate is created.  The estimate is the basis for the number of kindergarten teachers required and the budget allowed for supplies and materials.  Therefore, it is important that the roster be as accurate as possible.

Please follow guidelines 1-6 below.  The other options are ideas you may want to use.  It is critical that this count be as accurate as possible for kindergarten staffing.

  1. Send a flyer home with every student.
  2. Publicize in the school newsletter – announce (several times) the importance of getting the count.
  3. Use all other resources available to you. (Skylert, etc.)
  4. NOTE: New Student Online Enrollment (NSOE) for the 2018-19 school year enrollment will not be available until after January 1, 2018 pre-enroll.  If applications were entered prior to pre-enrollment, they need to be inactive for the current year and active for next year. This can be done during the approval process in NSOE.
  5. Schedule kindergarten orientation as soon as possible. After the January pre-enroll, check your New Student Online Enrollment to see if there are any pending applications that need to have follow up for the count.  The estimate will be updated after all kindergarten orientations are completed.
  6. Hang banners announcing Kindergarten Registration being accepted for the following school year.

Please schedule your kindergarten orientation BEFORE APRIL 7, 2018.

Optional:

  1. Make a block contact with every home using PTA support.
  2. Contact pre-schools in the attendance area of your school.
  3. Use a telephone tree operated by parent volunteers with a list of questions for consistency.
  4. Contact neighbors who can identify new move-ins.
  5. Contact community members who do not have children enrolled in school.
  6. Avoid forwarding kindergarten orientation letter to new address if family has moved from your boundary area. Delete that name from your list.

Please be diligent in recruiting all the kindergarten students within your school boundary. It will be important to have accurate up to the minute kindergarten numbers as we do the estimates in the upcoming weeks.  Please submit the TOTAL number of kindergarten students to Planning and Student Services by Friday, January 13, 2018.