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Category: Elementary Deadline

Published on

DATE:
July 31, 2017

TO: 
Principals

FROM:   
Administrators of Schools

SUBJECT:  
Crucial Concerns and Policies 2017-18

Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The Crucial Concerns and Policies acknowledgement process has been put in place to provide employees a summary of important policies and procedures to be reviewed each year. The policy review will be available to all District employees in Skyward through “Online Forms.” The review provides summaries of selected policies and asks that employees review the summaries and then sign an acknowledgement of completion and agreement. Employees will be asked to read the summaries of policies but will not be required to answer any questions. In addition to acknowledging completion of the review, employees will also acknowledge agreement to the Employee Acceptable Use Policy and the JSD Social Media Guidelines. You will not have to collect signature pages as you have in the past.

Care has been taken to select important points of the selected policies to save administrators time from having to review each policy and to save employees time from having to read the entire policy. Please emphasize to employees the implications of not being aware of policies and encourage them to review the summaries and read the actual policy where needed. Also emphasize to your staff that the summaries are not policy and it is imperative to read applicable policies in their entirety when dealing with school, student, and personnel issues.

The Crucial Policies and Concerns process will be available to all employees July 21. A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Employees will need to review the policies and complete the acknowledgement before September 30, 2017. Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. If you or any staff members need technical help, please call USER support at
801-567-USER (8737).

The lists of crucial policies and concerns for both classified employees and licensed employees included in the review, as well as instructions for completing the review, are attached.  Please note: JPAS Orientation and Testing Ethics are not included in this review and will need to be shared with appropriate staff. State law now requires child abuse prevention training for all employees using materials approved through the Utah State Board of Education.

Published on

DATE:  
July 17, 2017

TO:  
Principals
All Special Educators and Service Providers

FROM:  
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:   
SCRAM for 2017-18 School Year

See attached memo for guidelines and multiple deadlines.

Published on

To All Full-time JSD Educators:

Jordan Education Foundation (JEF) announces that applications for the JEF 2017-18 Classroom Grants will be open on August 1, 2017. The Google Form Application will be listed on our website and available to access on August 1: www.jordaneducationfoundation.org.

APPLY EARLY, even though the application period will stay open through November 20, 2017.

Historically, over the past few years, the Gates Foundation and a couple of other major funding foundations (including Chevron that will match applications in September and October) will randomly pick a day to match donations. If your application is already listed on Donors Choose, then JEF can send in an amount to be matched and stretch the JEF dollars designated for Classroom Grants. Thus increasing the number of teachers receiving grants.

You increase your chances of being funded by applying early.

See the attachment for details or call us at the Foundation Office 801-567-8125 with questions. Thank you for being an educational professional in Jordan School District.

Steven Hall, Director

Published on

The Administrative Leadership Conference is coming up! Plans are being made, speakers will be arriving, food has been ordered. Be sure to mark your calendar and plan to join us! If you haven't filled out the activity survey you received by email please complete it by July 17.

See you there!

Published on

DATE:
July 5, 2017

TO:
All School Principals and School Head Financial Secretaries

FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:
Unclaimed Property

 “The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”

For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2017.  Checks written BEFORE July 1, 2016 AND not cashed by June 30, 2017 are considered unclaimed property.

Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them.  If you cannot locate a student or payee, then the money must be sent to the State.  It is preferable to void an old check and reissue a new one than to send the money to the State.  Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed.  Nor may a school take uncollected refunds and add the money back into school accounts.  It is illegal.  If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided.  Otherwise, the State will consider a voided check without documentation to be unclaimed property.

Attached is a reporting form that must be completed and sent to Dan Ellis by September 29, 2017 along with a school check written to Jordan School District for the amount of reported unclaimed property.  If you have no unclaimed property, report $0.00.

All individual items that are under $50 per item may be combined and reported in one lump sum.  For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items.  You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column.  You do not need to report each item less than $50 individually.

Checks issued prior to July 1, 2016 that are currently outstanding should be voided in Skyward.  You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.

Please call Dan Ellis at (801)567-8389 with any questions.

Published on

DATE:  
May 5, 2017

TO:
Principals
All Certified Special Education Staff

FROM:   
Laura Finlinson, Admin of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist

SUBJECT: 
Year-End Checkout for Traditional Schools/Year-Round Schools

See attached memo.

Published on

DATE:
April 28, 2017

TO: 
Principals
All Certified Special Education Staff

FROM:    
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist

SUBJECT: 
End of Year SCRAM Detail Report

We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.

Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:

  • Check that all students served in your program are listed on the report.
  • Check that names, SCRAM entry dates, exit dates (if applicable), disability codes, environment codes, regular percents and service patterns are correct. Be sure to identify the provider of each service listed.
  • Be sure that entry and exit dates reflect all days that the student received services.  If there is a gap in service dates, we lose days of membership, which directly impacts funding.
  • Students who will continue in the same school (advance from grade to grade) or who will move to the 7th or 10th grade in their boundary school will automatically roll-over for the start of the new school year. It is not necessary to submit an exit SCRAM for these students.
  • Current self-contained support class (cluster) students should have been rolled forward to the school they have been assigned to attend. It is not necessary to submit an exit SCRAM for these students (permit codes were entered by the special education department).
  • For students who will continue past the 12th grade, the school registrar must flag the student as a “Retained Senior” in the Graduation/Diploma status field.
  • An exit SCRAM must be submitted for any student that has or will age-out or graduate and will not be returning at the beginning of the next school year.
  • Be sure to use the appropriate exit codes and dates for any student who has exited the school during the school year. If they are not exited appropriately, we will lose days of membership, which directly impacts funding. Note that the SCRAM exit date and the school exit date must be the same date.
  • Remember that any changes must be documented on the IEP in Goalview prior to changing the SCRAM document. If there are any changes to SCRAM information, submit an updated / corrected SCRAM / IEP Services document no later than the date listed below.
  • Note that changes made directly on the printout report without a SCRAM / IEP service page will not be accepted as it leads to data entry confusion and may result in the student’s file being out of compliance. All SCRAM printouts and SCRAM / IEP

Services document changes must be received in the Special Education Office no later than the end of the day on the following dates:

Traditional School Deadline:  Monday, May 22, 2017

Year-Round School Deadline:  Thursday, June 1, 2017

Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information.  Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the report before returning it to the Special Education Department.

The SCRAM reports are run alphabetically by current grade. Any corrections must be made on a SCRAM / IEP Services form and sent through the District mail to Amanda Hamblin at the District Office.

Submit any SCRAM changes AND the signed current report(s) to Amanda Hamblin at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.

If you have questions, please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.

**************************

Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!

Published on

DATE:  
April 13, 2017

TO: 
Principals and Attendance Secretaries
Administrative Assistants, ES/MS/HS

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:
LAST DAY FOR ATTENDANCE COMPUTER ENTRY

See attached memo.

 

Published on

DATE:
April 18, 2017

TO:
Principals and District Administrators

FROM:
Dr. Anthony Godfrey, Associate Superintendent of Schools

SUBJECT:
Stipend for Department Chair and Team Leaders

Stipends for Department Chair and Team Leaders will be paid during the May 2017 payroll.

  • Elementary Schools may pay $300 for 8 Team Leaders.
  • Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
  • High Schools may pay $500 for 16 Department Chairs or Team Leaders.

A multiple time sheet roster should be submitted to the office of your Administrator of Schools by May 2, 2017.  All Team Leaders or Department Chairs will be paid out of the same program number from which their salary is paid.  In most cases, this will be 0050.  Each time sheet should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”

Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools.  If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.

Budget Code

10  xxx  xxxx  2216  131

Published on

2017 Outstanding Classified Employee Nomination Form is Available Online

https://docs.google.com/a/jordandistrict.org/forms/d/e/1FAIpQLScYg2G8_o7AB5JaPvlCNMp5cIYhScG1kRUD3BL4ZCNXFuDhoA/viewform?c=0&w=1

Submission Deadline: Monday, April 24, 2017

See attached flyer.

Published on

DATE:
March 27, 2017

TO: 
Principals
Speech-Language Pathologists
Speech-Language Technicians

FROM:
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Kristin Norris, CCC-SLP, TS, Speech-Language-Audiology Program

SUBJECT: 
SLP Caseload Survey for 2016-17

Attached is the 2016-17 Speech-Language Caseload Survey. This information is necessary to make staffing decisions for the 2017-18 school year. You are required to complete and return the requested information to Kristin Norris at the District Office by Wednesday, April 26, 2017. This form is also available online at specialed.jordandistrict.org/staff/forms/ on the Special Education website. You may complete the attached form or submit it online to kristin.norris@jordandistrict.org.

INSTRUCTIONS

Please complete only one Caseload Survey per school. If more than one SLP is assigned to a school, you must submit your data as a team. However, if you are assigned to more than one school, you must submit a separate Caseload Survey for each school. Preschool SLPs do not need to complete a Caseload Survey. Information submitted without a principal’s signature, will be returned to you. Information will be verified through current SCRAM reports.

Published on

DATE:
April 1, 2017

TO:
All Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workman’s Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from December 2016 to March 31, 2017.

Please complete this form and return it to
Nancy Ward, Coordinator of Educational Support Services by
April 18, 2017.

Published on

DATE:      
March 22, 2017

TO:  
All Principals
All Budget Directors

FROM: 
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Heather Ellingson, Director of Accounting, Budgets & Audits
Cheryl Matson, Director of Insurance Services
Ron Bird, Director of Information Systems
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing

SUBJECT: 
Year-end Processing Deadlines

Please observe the following critical deadlines regarding the financial year-end processes for the 2016-17 year. Please review these dates as they could have a major effect on your location’s ability to operate.

See complete memo below.

Published on

Principals:

Please take note that the 2017-18 Upcoming Plan, Progress Report and Council Signature Form are due to be completed online no later than March 31, 2017. This due date is determined by the State Land Trust deadlines that we have been given.

Don't forget to send the emails to your SCC members under Council Signature Form. There has to be a majority accepting the plan before it can be finalized and sent to the AOS for review and the Board for approval.

Thank you for your support!