See document below for important dates and reminders.
Category: Elementary Deadline
Special Education Budget Closeout for the 2016-17 School Year
DATE:
February 21, 2017
TO:
Principals
Special Education Staff
School Secretaries
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist
SUBJECT:
Special Education Budget Closeout for the 2016-17 School Year
Please note that Special Education purchase orders/requisitions for the 2016-17 school year must be received by April 3, 2017 @ 5:00 p.m. Please remember the following:
- Budgets are not carried over from one year to the next.
- Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
- Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the April 3rd deadline. We have provided each secretary with a spreadsheet of currently recorded purchases/reimbursements for the total special education department at your school up through January 31, 2017.
- When ordering supplies, follow Skyward procedures.
- Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.
Staff will be notified of the new budget allocation amount prior to the start of the new school year. Keep in mind that new purchase orders/requisitions will not be processed until mid-July when all of the current year’s budgets have been closed out.
As you close out your budgets for the current school year, please note the following:
- All purchase orders/requisitions should be routed to Debbie Fairbourn in the Special Education Department.
- Use the following codes for purchase orders/requisitions and NPOs submitted through the year.
Coding for Purchase Orders/Requisitions and NPO’s:
FUND | TYPE | LOCATION | PROGRAM | FUNCTION | OBJECT |
10 | E | (School #) | 1295 | 1090 | 610 |
If you have questions regarding your Special Education budget, please call Debbie Fairbourn at
(801) 567-8177.
Safety Share – February 2017
Annual Facility Self-Inspection Survey
The Annual Facility Self-Inspection Survey for 2016-17 from the State Office of Risk Management is now available online at www.risk.utah.gov. “Due to policy change, no extensions will be given and agencies not meeting the deadlines will be enforced with a premium penalty.” So, it is imperative that each school complete and submit the Facility Self-Inspection Survey no later than Friday, April 14, 2017.
Each school principal is the “Surveyor” and the person ultimately responsible for completing this survey. Appropriate sections of the survey may be delegated to the department head, nutrition manager, custodian, etc. as seen fit, but the principal remains accountable.
As in previous years, if an issue is noted, you will be prompted to fill in a corrective action plan. Please specify Work Order #, date submitted, who will follow through from your school, a target completion date, and any other important information pertaining to specific questions.
When the survey is finished, the lock button at the end of the survey must be pressed to report that it is completed.
Please feel free to call or email us with any problems or questions:
Ron Boshard, 801-567-8876 (x 88876), ron.boshard@jordandistrict.org
Peggy Margetts, 801-567-8753 (x 88753), peggy.margetts@jordandistrict.org
You will receive reminder notices from SIS@utah.gov.
Thank you for your support.
Mid-Year DIBELS Letters – February 2017
- Mid-year DIBELS letters (see attached) must be sent home on or before February 15.
- Teachers should complete mid-year Intervention Reports by February 15.
- Mid Year Literacy Growth Reports are due March 10.
Alternative Language Services Compliance and Assurances Due Now – February 2017
Just a reminder! ALS Compliance and Assurances is due now. You will update section 2 for students with language levels 1-4, including their SAGE scores in math, science and language arts. You will also complete section 3 for students with language levels 5 and 6, including SAGE scores and monitoring information for language arts, math and science.
A special thank you to schools that have already completed this round. We appreciate your diligence so much!
Important Payroll Dates for February 2017
See document below for important dates and reminders.
2017 UEPC School Climate Survey Reminder
Principals:
Human Resources Non-Renewals/Extensions, Transfers, RIS & Hiring – January 2017
See attachment for timeline, process and due dates.
Projected Caseload Data and Staffing Needs Survey for 2017-18
DATE:
January 13, 2017
TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
FROM:
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
SUBJECT:
Projected Caseload Data and Staffing Needs Survey for 2017-18
See attached memo for information and deadlines.
Projected Self-Contained Support Class (Cluster) Staffing Needs Survey for 2017-18
DATE:
January 24, 2017
TO:
Self-contained Support Class (Cluster) School Principals
Self-contained Support Class (Cluster) Teachers
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
SUBJECT:
Projected Self-Contained Support Class (Cluster) Staffing Needs Survey for 2017-18
See attached memo for information and deadlines.
Permit Input Dates February 2017
DATE:
February 6, 2017
TO:
Principals
Administrative Assistants, ES/MS/HS
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning & Student Services
SUBJECT:
Permit Input Dates
The window for the school choice Early Enrollment Period closes on Friday, February 17, 2017. The law requires that parents receive written notice from the school by March 31, 2017. The parent’s copy of the permit application serves as their written notice.
So that we can expedite Version 2.0 of the Estimates for the 2017-18 school year, we are asking that schools have all permits entered into Skyward by Friday, February 24, if at all possible. If you can see that you will not be able to enter all of your permits by this date, please call Luann at 88251 so that she can adjust other schools’ numbers and come back to your school when you have had a chance to input the permits.
Please share this information with the individuals in your school helping with the permits. If you have questions or concerns, please call Luann. Your cooperation is greatly appreciated in an attempt to help make Estimate Version 2.0 as accurate as possible.
Thank you for your help with this process.
Revised – Important Payroll Dates for January 2017
See revised document below for important dates and reminders.
Appeals Reminder January 13, 2017
Due to Martin Luther King Day, appeals will be held on Wednesday, January 18th. Paperwork is due on January 13th by 4:00 p.m.
2017 Outstanding Educators and Outstanding Special Educators Applications
Applications for 2017 Outstanding Educators and Outstanding Special Educators open on January 3 and close on February 10, 2017.
Access the application and rubric starting January 3rd: www.jordaneducationfoundation.org
Details to follow. Reminder that JEF will honor a teacher from every school during the week of April 17. From those nominations we will select the ten or so finalists to receive $1,000 and be recognized at the Annual JEF Awards Banquet at Little America on April 27, 2017.
We kindly ask you to make certain that you submit a nomination from your school prior to February 13.
Safety Share – December 2016
The 2017-18 SNAP Plans Deadlines are Fast Approaching
- For elementary and middle schools within the cities of Bluffdale, Herriman, Riverton and South Jordan, SNAP Plans are due to the Auxiliary Services Main Office no later than Friday, January 20, 2017.
Please submit the 2017-18 SNAP Plan with recommendations and required signatures, including the principal initials and date at the bottom of the designated pages. Our department will then deliver the SNAP Plans to each city for approval and signatures. Once the SNAP Plans have been approved by the cities, they will then be submitted to the Administrators of Schools for final approval.
- For elementary and middle schools within the City of West Jordan, SNAP Plans are due Wednesday, February 15, 2017 for signing at Columbia Elementary between 1:00-4:00 pm.
Once the SNAP Plans have been approved by the City of West Jordan, they will then be submitted by our department to the Administrator of Schools for final approval and signatures.
All finalized original SNAP Plans will be returned to you no later than Friday, May 5, 2017.
Please don't hesitate to contact Peggy Margetts (x88753) with questions or assistance. See list below of Municipal Representatives.
Elementary Literacy Dates and Information November 2016
Elementary Principals:
Beginning of year Literacy Growth Reports were due November 4. If you need assistance completing this report, please contact Becky Gerber at becky.gerber@jordandistrict.org
We have several extra My Sidewalks kits. If you are in need of additional kits or replacement materials, please contact Becky Gerber at becky.gerber@jordandistrict.org
Important Payroll Dates for December 2016
See document below for important dates and reminders.
Guidelines to Establish the Kindergarten Enrollment for 2017-18
DATE:
December 1, 2016
TO:
Elementary Principals and Secretaries
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning and Student Services
SUBJECT:
Guidelines to Establish the Kindergarten Enrollment for 2017-18
As per the past several years, it will be the responsibility of each school principal to obtain a kindergarten roster for the 2017-18 school year. It is from this roster that the kindergarten estimate is created. The estimate is the basis for the number of kindergarten teachers required and the budget allowed for supplies and materials. Therefore, it is important that the roster be as accurate as possible.
Please follow guidelines 1-5 below. The other options are ideas you may want to use. It is very important for staffing your kindergarten that the count be as accurate as possible.
- Send a flyer home with every student.
- Publicize in the school newsletter – announce (several times) the importance of getting the count.
- Use all other resources available to you. Skylert, etc.
- Schedule kindergarten orientation as soon as possible. Check your New Student Online Enrollment to see if there are any pending applications that need to have follow up for the count. The estimate will be updated after all kindergarten orientations are completed.
- Hang banners announcing Kindergarten Registration being accepted for the following school year.
Please schedule your kindergarten orientation
BEFORE APRIL 7, 2017
Optional:
- Make a block contact with every home using PTA support.
- Contact pre-schools in the attendance area of your school.
- Use a telephone tree operated by parent volunteers with a list of questions for consistency.
- Contact neighbors who can identify new move-ins.
- Contact community members who do not have children enrolled in school.
- Avoid forwarding kindergarten orientation letter to new address if family has moved from your boundary area. Delete that name from your list.
Please be diligent in recruiting the kindergarten students within your school boundary. It will be important to have accurate up to the minute kindergarten numbers as we do the estimates in the upcoming weeks. Please submit the TOTAL number of kindergarten students to Planning and Student Services by Friday, January 13, 2017. You may call Luann at 801-567-8251 or fax to 801-567-8061.
JPAS Reminders – November 2016
- All Beginning-of-the-Year interims need to be completed ASAP. The deadline was October 31, 2016 to have these all approved.
- Please dispose of all old bubble sheets. They will not run on the scanner and then have to be re-bubbled.
- The self-evaluations for interims is a required piece of the interim evaluation. Please make sure this is completed before approving plans.
- Deadlines for provisional/probationary 1st eval: A Track Nov. 16, B Track Nov. 10, C Track Nov.11, D Track Dec. 6; Traditional Nov. 18.
- Special Education Forms: Please do not send the file review forms and the IEP checklists to the JES office. We only need the supplemental form to be included with the JPAS forms.
- JPAS Interview: Please remember teachers no longer have 24 hours to produce evidence. Scores are based on what is shown at the time of the interview.
Open Enrollment 2017-2018 School Year
Open Enrollment 2017-2018 School Year
Per Utah State Law 53A-2-207:
Open enrollment begins on December 1, 2016 and goes through Friday, February 17, 2017. Any individual interested in completing a permit for the 2017-18 school year may obtain a permit from the school they wish to attend and begin turning them in on Tuesday, December 1, 2016, to the desired school.
Permit approval is on a first-come/first served basis. The school shall notify any permit applicant within six weeks after receipt of the application by the district or by March 31, whichever is later, for applications submitted during the early enrollment period.