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Category: Elementary Deadline

Published on

DATE:
April 4, 2019

TO: 
Principals and District Administrators

FROM: 
Dr. Anthony Godfrey, Associate Superintendent

SUBJECT: 
Stipend for Department Chairs and Team Leaders

Stipends for Department Chairs and Team Leaders will be paid in May.

  • Elementary Schools may pay $300 for 8 Team Leaders.
  • Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
  • High Schools may pay $500 for 16 Department Chairs or Team Leaders.

A multiple time sheet roster should be submitted to the Payroll Department by May 2, 2019. All Department Chairs or Team Leaders will be paid out of the same program number from which their salary is paid. Each roster should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”

Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools. If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.

Budget Code

10  xxx  xxxx  2216  131

10  xxx  7551  2216  131  (Special Education)

Published on

DATE:  
April 4, 2019

TO:
All Principals
All Budget Directors

FROM: 
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets & Audits
Derek Anderson, Director of Accounting, Budgets & Audits
Cheryl Matson, Director of Insurance Services
Michael Heaps, Director of Information Systems
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing

SUBJECT: 
Year-End Processing Deadlines

Please observe the following critical deadlines listed in the memo below regarding the financial year-end processes for the 2018-19 year. Please review these dates as they could have a major effect on your location’s ability to operate.

Published on

Please take note that the following reports are due tomorrow and that there are changes to the Council Membership & Signature Form:

Due Friday, March 29, 2019

  • 2018-19 Midyear Progress Report – this needs to be opened and completed first. Once you open it you can see the allocation for 2019-20.
  • 2019-20 School Land Trust Plan
  • 2019-20 Council Membership & Signature Form

Remember to send out the emails so your SCC members can respond back that they have participated in the development of the 2019-20 School Land Trust Plan. This year, in order to count this report as complete, 80% of the members need to respond. That means you can only have 1 possibly 2 members not respond. Please keep a watch on this report and if members are not responding call and ask them to find the email and complete it.

Thank you for all of your help so we can get these reports to our Board Members for their approval.

Published on

DATE:  
March 25, 2019

TO:  
All Principals

FROM:   
Cheryl Matson, Director of Insurance Services

SUBJECT:  
Volunteer Hours

Volunteer reports need to be submitted to Insurance Services.

Workers’ Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from December 1, 2018 to March 31, 2019.

Please complete this form and return it to
Cheryl Matson, Director of Insurance Services by
April 30, 2019.

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Applications are now open for the summer History Academy for 4th, 5th, and 6th grade teachers. The Academy will run June 3, 4, 5, 6, and 7th. Teachers will receive instruction on using literacy skills to teach history, and will receive a stipend for attending and completing the Academy.

Priority will be given to school teams of a 4, 5 and 6 grade teacher or teams of grade level teachers. Only 15 slots are available. Applications need to be emailed to Pam Su'a at pamela.sua@jordandistrict.org by April 10.

To apply please submit the following information:

  1. Name and grade of teachers wishing to participate.
  2. A statement that all teachers on the team will attend every day of the Academy and participate fully.
  3. A statement detailing how much social studies you currently are able to teach.

Selected teachers will be notified by April 15 and given further details.

Published on

DATE:  
February 22, 2019

TO:  
Principals
Special Education Staff
School Secretaries

FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education

SUBJECT: 
Special Education Budget Closeout for the 2018-19 School Year

Please note that Special Education purchase orders/requisitions for the 2018-19 school year must be received by Friday, April 12, 2019 @ 5:00 p.m. Please remember the following:

  • Budgets are not carried over from one year to the next.
  • Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
  • Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the April 12th deadline. We have provided each secretary with a spreadsheet of currently recorded purchases/reimbursements for the total special education department at your school up through February 22, 2019.
  • When ordering supplies, follow Skyward procedures.
  • Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.

Staff will be notified of the new budget allocation amount prior to the start of the new school year.  Keep in mind that new purchase orders/requisitions will not be processed until mid-July when all of the current year’s budgets have been closed out.

As you close out your budgets for the current school year, please note the following:

  1. All purchase orders/requisitions should be routed to Debbie Fairbourn in the Special Education Department.
  2. Use the following codes for purchase orders/requisitions and NPOs submitted through the year.

Coding for Purchase Orders/Requisitions and NPO’s:

FUND TYPE LOCATION PROGRAM FUNCTION OBJECT
10 E (School #) 1295 1090 Use object code

If you have questions regarding your Special Education budget, please call Debbie Fairbourn at
(801) 567-8177.

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For nomination form and scoring rubric click here:   www.jordaneducationfoundation.org

Submission Deadline: Monday, March 25, 2019

See attached flyer for more details.

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Principals:  Please take note - I will be out of the office on Friday, March 29th for a family wedding. I won't be available to help you on that last day when Land Trust plans are due. Please plan accordingly so I can help you, if needed, before the due date. Thanks! Nadine

 

Due Friday, March 29, 2019

  • 2018-19 Midyear Progress Report - this needs to be opened and completed first. Once you open it you can see the allocation for 2019-20. Principals of the new schools, your schools should be uploaded into the system by the end of this week.
  • 2019-20 School Land Trust Plan
  • 2019-20 School Community Council/Land Trust Signature Form

Thanks for all you do to keep us in compliance with our Land Trust! Attached are the guidelines to help you with accounting codes.

 

Published on

DATE:   
February 13, 2019

TO:  
Principals
Administrative Assistants, ALL
Secondary Attendance Assistants

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT:   
Early & Late Enrollment Permits

The window for the school choice Early Enrollment Period closes on Friday, February 15, 2019. The law requires that parent(s)/guardian(s) receive written notice from the school by March 31, 2019. The results e-mails sent to parents(s)/guardian(s) after records have been placed on the waitlist or seated list serves as that written notice. Schools will need to ensure that communication with parent(s)/guardian(s) has occurred for each permit request.

Beginning February 16, 2019 the Late Enrollment Period begins. The late enrollment period is for applications submitted before Dec. 1 or after the third (3rd) Friday in February for the following year, or a permit request for the current school year. (See page 23 in the Planning and Student Services Manual.)

Any permit submitted during the late enrollment period will be placed at the bottom of the waitlist currently in PowerSchool when processed. The permit waitlist in PowerSchool will be used throughout the school year to grant permit requests and seat students at the school. Permits may be re-ordered on the waitlist according to the late enrollment requirements (see page 23 in the Planning and Student Services Manual).

Schools will continue to verify permit requests and communicate results to parent(s)/ guardian(s) throughout the 2019-20 school year.

Should you have any questions please contact Travis at 88251 or Donna at 88259.

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Instructional Leadership "Teaching Begins with the Learner" Conference - March 21 and 22, 2019

The Conference will be held March 21 & 22 at Utah Valley Convention Center in Provo. Teaching & Learning will cover the registration cost of one administrator per school. If you would like to send a team, Teaching & Learning will cover the registration cost of two participants. Sign up HERE before March 8. Please contact Amanda Hansen for questions.

The 2019 Instructional Leadership Conference has an incredible line up of speakers, including: Michael Fullan, Anders Ericsson, Chad Lewis, Paul Bloomberg, Tim Brown, Kim Geddie, Tom Guskey, Tom Hierck, Robyn Jackson, Tim Kanold, Jonathan Saphier, Ellie Drago-Severson, Tricia Skyles, Ben Springer, and Rick Wormeli. Look for flyers in District mail or visit the website for more information.

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The winning schools receive $500 for a mineral field trip or classroom technology!

Show some love to the minerals in your life. We’re giving $500 to the two schools with the most creative photos showing how minerals help power their students, classrooms or schools.

Need inspiration? What minerals powered your transportation to school? To turn on the lights, air conditioning or heating? Did you power up a computer or other electronic device? How was your school constructed?

Click here for more information! Get your photos posted by February 28th.

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REAL Salt Lake has partnered with Jordan Education Foundation to provide a $250 grant for every full-time, licensed elementary teacher.  All applications must be submitted through DonorChoose.org no later than Thursday, January 31, 2019.  Please encourage every teacher to take advantage of this opportunity.

Published on

DATE:  
January 17, 2019

TO: 
Principals
Special Education Staff

FROM:  
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
Kristin Norris, Teacher Specialist-SLP/A, ESY Coordinator

SUBJECT:   
Extended School Year (ESY) Qualification Procedures and Timelines

Attached are the guidelines for determining a student's eligibility for Extended School Year Services. Please review these Time Sensitive documents carefully.

Published on

Elementary Principals:

The mid-year Reading Inventory (SRI) window closes January 25.  This test is mandatory for all 6th-graders and scores will be used to inform Reading Class placement for 7th-grade. Please remind teachers to have students complete the assessment before the window closes so we can report accurate data to the middle schools.  Current guided reading levels should be entered into Skyward by this date, as well.  Please contact Becky Gerber with any questions.