Jordan School District
Reminder: This deadline of September 1, 2020 is approaching fast! We need your qualified people to apply. Please encourage them!
Do you know someone who should be an administrator? Have them apply by September 1, 2020.
See flyer for further information. Session 1 will be held on October 6, 2020 at the District Office.
Please go to this LINK and fill in the information regarding who will be the Point of Contact (POC) for your school or building. This information is due by August 12, 2020.
Please see document below for important dates and reminders.
Classroom Grant applications will be accepted from August 1, 2020 to October 31, 2020 or until funding is depleted. However, actual grant awards may be received up through Friday, November 20, 2020 – OR UNTIL FUNDING IS DEPLETED. Both the application period and the funding period will end before November 20 if JEF funds have been exhausted by eligible projects. Bottom line: APPLY EARLY! Please see document below for more information.
2020-21 Classroom Grant Application Process:
Step 1 Go to donorschoose.org. Create a Donors Choose account and project. Use the criteria provided within the JEF Google Form to describe your project.
Step 2 Go to jordaneducationfoundation.org, and click on the Classroom Grants APPLY HERE link found on the front page.
Step 3 Provide the link to your Donors Choose project in Section 2 of the JEF Google Form. (This is how we’ll know which projects to fund).
Step 4 If your project does not meet Donors Choose requirements or is for materials/licenses that are not covered by Donors Choose, please complete the “APPLICATIONS NOT APPLICABLE TO DONORS CHOOSE” Section 3 of the JEF Google Form.
Step 5 Submit application to JEF
If you have any questions about the application or funding process,
please call Jordan Education Foundation at 801-567-8125.
Administrators:
In accessing the document you must make a copy of it and save it to your own drive in order to complete the document.
The plan must be approved with your AOS and posted on your District website prior to the first day of school.
Click HERE to access the google doc.
Date:
July 20, 2020
To:
Secondary School Principal
Secondary School Financial Secretaries
From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor
Subject:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”
For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2020. Checks written BEFORE July 1, 2019 AND not cashed by June 30, 2020 are considered unclaimed property.
Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.
Attached is a reporting form that must be completed and sent to Jason Mott by Friday, September 25, 2020 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
Checks issued prior to July 1, 2019 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.
Please call Jason Mott at (801)567-8388 with any questions.
Please see document below for important dates and reminders.
DATE:
June 25, 2020
TO:
Principals
FROM:
Cody Curtis, Administrator of Schools
SUBJECT:
Fee Waiver Materials 2020-21
The annual Certificate of Compliance report will be due October 31, 2020. October 1st of each year the Local Board Chair, District Superintendent, and each Principal will receive an email containing a personalized link to complete the Certificate of Compliance. The email will be titled Utah State Board of Education School Year 2020-2021 Certificate of Compliance. Each individual will have 30 days to complete the certificate. Click here to access a sample Certificate of Compliance.
All USBE School Fees Notices and School Fee Waiver Applications can be found by clicking HERE.
Forms can be found under Grades K-6 and Grades 7-12 in multiple languages. The Fee Waiver Application, for both elementary and secondary was revised in March 2020. Please use the current form when having parents fill out the application.
Attention: Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. Kindergarten students coming into the school, new students to the District, and students with extenuating circumstances will still be required to submit documentation.
Please refer to the new license changes that take place July 1. See attached document for FAQ's.
DATE:
May 29, 2020
TO:
All Elementary, Middle, and Traditional High School Principals
FROM:
John Larsen, Business Administrator
Derek Anderson, Director of Accounting, Budgets, and Audits
SUBJECT:
July Budget Transfer Request
If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Derek by June 19, 2020. If Derek does not receive this back from you by June 19, 2020, Derek will assume no transfer is requested. This transfer will be posted to the beginning supply budgets in FY20-21. The next opportunity to make such a transfer is January 2021.
Please see document below for important dates and reminders.
The State reports that there are many data entry issues in Jordan District when entering student discipline/incidents into Skyward. Either incidents are not being entered into Skyward or the data is entered incorrectly. As an example of the latter, we have approximately 2300 incidents in Skyward for this school year whose offense code is one that should be reported to the state. However, at least half of those have not been assigned an incident number which is a key field Skyward uses to determine if it should submit the record to the state.
PLEASE go back and review your discipline logs and make sure that all codes and incident numbers are entered correctly in Skyward. This information is collected state-wide and reported to the State Superintendent, Governor and other state officials.
THANK YOU!! Mary Ann Erdmann
Please see document below for important dates and reminders.
DATE:
April 27, 2020
TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Resource Instructional Assistants for 2020-21
Special Education Support Class Instructional Assistants for 2020-21
Please see attached memo and additional documents.
DATE:
April 23, 2020
TO:
Principals
Administrative Assistants
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
End-of-Year Reports for Planning & Enrollment
The memo below is a friendly reminder about the end-of-year reports, tasks and due dates required by Planning & Enrollment for traditional elementary, middle, high and special schools (TRAD) as well as year-round elementary schools (YRE). All forms may be found on the Planning & Services website: http://planning.jordandistrict.org/resources/school/
DATE:
April 23, 2020
TO:
Principals
High School Registrars
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Transfer of K-8 Student Files for Retention at the State Records Center and Permanent Archives
This is a reminder to prepare and send the “Dead files” of K-8 students to Planning & Enrollment in the Student Services Department by June 12, 2020 for transfer to the State Records Center for permanent retention.
Schools will periodically have files of students who have attended Jordan School District in grades K-8 and never attend grades 9-12. In the event that a transcript was never created and the student’s cumulative folder was never requested, the student’s cumulative folder then becomes the record to retain permanently as required by law. These records are to be handled as follows:
Non-transferred student cumulative/permanent records of students in grades kindergarten through 8 shall be held in that school until the student’s grade level is advanced to the next school level. (i.e., 6th grade records are sent to the feeder middle school and 9th grade records are sent to the feeder high school each June). Once at the feeder high school the record shall be retained three (3) years after the student would have graduated. At the end of three years these records shall be transferred to the Planning & Student Services Department each year by June 30 and then sent to the State Records Center and retained for 17 years and then transferred to the State Archives permanently.
The following remain in the file:
Examples of these files may include:
Please refer to UTREX to make sure the student has not attended a school within the State of Utah before sending the files to Planning & Enrollment for retention. If they are active in another school within the State, contact that school and have them officially request the record.
Please contact Student Services at 801-561-8183 with questions.
Elementary Principals:
Here are some updates to the Early Interactive Software Program (EISP).
Fidelity: Fidelity will be calculated as of March 13th. All vendor data will be gathered up until March 13th of 2020. This means that schools will not be held accountable for usage after the school dismissals.
Applications for 2020-2021: The window for software applications opens on April 15th. The state is requesting that only one person respond for each district. The programs supported by Jordan School District are i-Ready, Imagine Learning, and Lexia. If you want to continue to use the program you are currently using at your school, you do not need to do anything. If you wish to make a change to the program you are currently using, please contact Michelle Lovell by May 10th.
DATE:
April 8, 2020
TO:
All Principals
All Budget Directors
FROM:
John Larsen, Business Administrator
June LeMaster, PH.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets & Audits
Derek Anderson, Director of Accounting, Budgets & Audits
Cheryl Matson, Director of Insurance Services
Michael Heaps, Director of Information Systems
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing
SUBJECT:
Year-End Processing Deadlines
Please observe the following critical deadlines listed in the memo below regarding the financial year-end processes for the 2019-20 year. Please review these dates as they could have a major effect on your location’s ability to operate.
DATE:
April 13, 2020
TO:
Principals
All Certified Special Education Staff
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
End of Year SCRAM Detail Report
Our last SCRAM count deadline is fast approaching. SCRAM reports for each school have been sent to the team leaders via Move-It, and school teams should work together to ensure that it is correct and up to date as our Special Education funding is dependent on these numbers. Please make sure your Resource and Cluster teams have the Reports and corrections turned in to Amanda Hamblin at the Special Education Office by Monday, May 4, 2020. Please see memo below.
DATE:
April 13, 2020
TO:
Principals and District Administrators
FROM:
Brad Sorensen, Administrator of Schools
SUBJECT:
Stipend for Department Chairs and Team Leaders
Stipends for Department Chairs and Team Leaders will be paid in May.
A multiple time sheet roster should be submitted to the Payroll Department by May 1, 2020. All Department Chairs or Team Leaders will be paid out of the same program number from which their salary is paid. Each roster should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”
Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools. If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.
Budget Code
10 xxx xxxx 2216 131
10 xxx 7551 2216 131 (Special Education)
