Skip to content

Instructions for Summer School Summary

Please follow the steps below to complete required reporting documentation for summer school.

    1. Record all teachers participating in summer school on your school’s ESSER II worksheet tab called “Summer School Timesheet - Licensed.”
    2. Record all assistants, office help, etc.  (ESPs) participating in summer school on your school’s ESSER II worksheet tab called “Summer School Timesheet  -  ESP.”
    3. Record a summary of summer school results on your school’s ESSER II worksheet on “Credit Recovery Form,” “Pre/Post Form,” OR create your own form.
  • Secondary schools include, at minimum, the number of students served and the number of recovered credits. 
  • Elementary schools include, at minimum, the number of students served and a summary of results (assessment scores, pre/post test, lesson completion, etc.)
    1. Record the name of your ESSER personnel on your school’s ESSER II worksheet tab called “ESSER Personnel.”: 
  • High Schools: 1 FTE for a tracker
  • Middle Schools: 0.25 FTE for a tracker
  • Elementary Schools: 25-hour assistant for intervention support 

More detailed instructions, if needed.

  • Worksheets are located in a folder labeled “School Name ESSER II” 
  • Open Google Drive and Search in Drive for “ESSER.”
  • Open “School Name ESSER II Worksheets.” 
  • Use the bottom tabs to open the appropriate spreadsheet
    • Record participating teachers  on “Summer School Timesheet-License” tab.
      • If teachers have completed their own timesheets OR have used True Time, fill in Location and First and Last Name
      • If you’re printing this timesheet to turn into payroll, fill in all highlighted areas, print, sign, and turn into payroll.
    • Record participating ESP on  “Summer School  Timesheet - ESP” tab.
      • Fill in Location and First and Last Name. (All ESP should use TrueTime to track hours worked.) 
    • Record a summary of summer school results on “Credit Recovery Report Form” tab or Pre/Post Report Form” tab or create your own tab.
    • Record ESSER Personnel on “ESSER Personnel” tab.

Please feel free to call Shelley Nordick with any questions (ext 88122).

The Teaching and Learning Department will offer GT endorsement classes during the 2021-2022 school year.  Please see the attached documents for detailed information and relay this information to anyone on your staff who may be interested in earning a GT endorsement.

Volunteer reports need to be submitted to Insurance Services.

Workers' Compensation insurance costs are based on numbers submitted by schools.   It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from April 1, 2021 to End of School Year.

Please complete this form and return it to Cheryl Matson, Director of Insurance Services, by June 15, 2021.

Thanks,
Cheryl Matson
Director of Insurance Services
Jordan School District
Phone: 801-567-8285
Fax: 801-567-8070

Please share this information with teachers:

This is your last chance to request reimbursement for eligible STEM courses taken between July 1, 2020, and June 30, 2021. If you want to see a complete list of courses that qualify, or have questions about this program,  please look over the Frequently Asked Questions Document.

In order to qualify for the reimbursement, you must complete the Google Form and include all requested attachments. Read the Google Form carefully to make sure you provide the necessary documentation. Please submit your completed Google Form by June 7 @ 5:00 PM. Link to STEM EIP Google Form

DATE:   
May 19, 2021

TO: 
Elementary and Middle School Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Planning & Student Services
McKinley Withers, Health and Wellness

SUBJECT: 
LAST CHANCE: 2021-22 Social Emotional Learning Grant Opportunity


Every elementary and middle school in Jordan District has an opportunity to receive schoolwide access to Second Step on our District's Project AWARE Grant for the 2021-22 school year. Second Step's evidence-based K-8 curriculum includes weekly lessons, advisory activities, home links, reinforcement strategies, school-wide announcements, and more! The lessons are easy enough for any person to teach with minimal prep time and the digital platform makes this even easier. Second Step is now fully digital and any school that joins will be able to grant full access to the content to anyone in their school.

If you would like to take advantage of this opportunity at your school, please take 3 minutes to fill out this brief form that outlines our promise to you as you continue to find ways to support your student's social and emotional needs. If you have questions, reach out to McKinley Withers, mckinley.withers@jordandistrict.org, 801-448-1404.

This form will close on May 28, 2021

Utah State Statute requires that parents are notified of their student’s reading outcomes within three weeks of the close of each Acadience testing window. This year, the end of year Acadience testing window closes on May 28th. Parents should be notified of their student’s results by June 18th. Letters may be sent home with students or mailed home.

The Social Studies program of Teaching and Learning is announcing a summer history academy for teachers grades 4-6. There are 15 slots available. Dates are June 22-25 (4 days), 8:30 a.m.-2:30 p.m. and upon completion of the Academy and required work, teachers will receive a $500 stipend. The focus for the Academy is using primary sources to engage students in the study of history.

Please complete the attached application and return to Pam Su’a at pamela.sua@jordandistrict.org. Deadline for receiving applications in the District Office is May 28.

DATE:    
May 3, 2021

TO:   
Principals and Administrative Assistants

FROM:  
John Larsen, Business Administrator

SUBJECT:  
Legislative Supply Envelopes – Due May 1, 2021


We thought a few reminders might be helpful as you collect legislative envelopes.

1)   Carry-Over of Unused Supply Funds.  Principal approval is required if a teacher would like to carry-over unused funds to the next school year. If approval is given, the principal should sign the envelope in the bottom right-hand box.  The Guidelines state that “As a general rule, balances less than $50 should be carried over to the next year.” However, carry-over amounts are at the principal’s discretion. Also, if a teacher has an amount remaining at the end of the year of $5 or less, no return of the funds is needed.

A list of all teachers who have carry-over amounts should be kept so this information can be written on the teacher’s envelope for the 2021-22 school year and added to the amount of the current year funds. As a reminder, if a teacher with a carry-over amount transfers to a different school within the District and the principal allows the teacher to use the carry-over funds at the new school, please communicate this to the administrative assistant at the new school so they can record the information on the teacher’s envelope. If the principal does not approve the use of funds at the new school, the teacher will need to return the unused funds.

2)   Payroll Deductions.  For teachers not approved to carry over unused funds, a payroll deduction will be needed. The request for a payroll deduction should be sent to Sarah Palmer, director of Payroll, and can be emailed to her at: sarah.palmer@jordandistrict.org. Please provide Sarah with the employee name(s), school location, amount of the deduction, and an explanation about the need for the deduction. Please provide this information by May 10 for the May 25 paycheck or by June 10 for the June 25 paycheck.

3)   Principal Use of Unused Supply Funds.  Unused supply money that is returned to the District via payroll deduction or other means (check or cash) will be made available to the principal to use at his/her discretion. After a payroll deduction is completed, the Payroll Department will provide the Accounting Department with the school location and amount and a journal entry will be done to transfer the funds to the school’s 2000 account.

4)   Teachers that Resign During the School Year.  If a teacher resigns during the school year, please ask for the return of his/her legislative supply envelope before they leave. If there is a balance remaining of unspent funds, this money needs to be returned to the District via a payroll deduction made before the employee receives his/her final paycheck. If your school has a check-out procedure for teachers that resign, it might be helpful to add the return of the envelope to the procedures to insure the legislative envelope and unused funds are returned.

5)   Storing Legislative Envelopes.  After collecting the envelopes on May 1, please keep them in a secure location at the school for a period of four years. The envelopes are subject to random audits by District auditors.

Thank you for your help with legislative supply money. If you have questions, please contact my administrative assistant, Jeri Clayton, at 801-567-8120 or email: jeri.clayton@jordandistrict.org.

jc/jl

Attachment:  Helpful Information About Legislative Supply Money (This document has the information listed above, as well as other important information about legislative supply money.)

Reminder: The plan will be reviewed with assigned AOS during the end-of-year check out. The final version of the 2021-22 TSSA Plan is due to your AOS by June 25, 2021.

The JSD Board’s TSSA Framework establishes three priorities schools are to use in developing a TSSA Plan. The priorities include coaching, professional development, and school-based initiatives.

Each school has a personally-created School Planning folder in Google Drive that includes both last year’s and this year’s plans. TSSA Plans and the School Planning Folder can be accessed from 2021-2022 School Planning Tools. Following the School Planning Tool will ensure compliance with TSSA requirements.

The first tab in the School Planning Tool labeled “TSSA Overview and Checklist” provides guidelines and a checklist for completing plans. A quick checklist is provided below. The actual plan is found in the tab labeled “TSSA Plan.” 2021-2022 allocations are pre-loaded into each school’s plan.

Quick TSSA Plan Checklist

  • Share planning tool if desired. (Currently only principals have editing access.)
  • Summarize 2020-2021 TSSA Plan. (Focus on implementation and growth if limited data is available.)
  • Review data. (Review data that is available.)
  • Determine school goal(s) for 2021-2022.
  • (TSI Schools) Complete TSI data review, identify needs, and create goal(s).
  • Record plans and action steps for instructional coaching, professional development, and school-based initiatives.
  • Complete budget.

The plan will be reviewed with assigned AOS during the end-of-year check out.
If you have questions or concerns, please reach out to your AOS.
If you have technical issues, please feel free to contact Nadine Page 801-567-8182 or Chris Westra at 801-567-8657.

DATE:  
April 15, 2021

TO:
Principals and District Administrators

FROM:
Brad Sorensen, Administrator of Schools

SUBJECT:  
Stipend for Department Chairs and Team Leaders


Stipends for Department Chairs and Team Leaders will be paid in May.

  • Elementary Schools may pay $300 for 8 Team Leaders.
  • Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
  • High Schools may pay $500 for 16 Department Chairs or Team Leaders.

A multiple timesheet roster should be submitted to the Payroll Department by May 3, 2021. All Department Chairs or Team Leaders will be paid out of the same program number from which their salary is paid. Each roster should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”

Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools. If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.

Budget Code
10 xxx xxxx 2216 131
10 xxx 7551 2216 131 (Special Education)

Memorial Day Annual/Personal Leave Lottery Request

If you are a contracted employee and need to take Annual/Personal Leave before or after Memorial Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org 

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
Memorial Day May 31, 2021 April 16 – April 26, 2021

https://employment.jordandistrict.org/wp-content/uploads/sites/34/Annual-PersonalLeaveBeforeAfterHoliday-20-21-Rev.pdf

DATE:
April 12, 2021

TO:
Principals
All Certified Special Education Staff

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
End of Year SCRAM Detail Report


We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.

Submit all SCRAM changes and/or corrections AND the signed SCRAM report to Amanda Hamblin through District mail at the District Office or electronically through Move-It. All completed reports and documents must be received by the Special Education Office by the end of the day on Monday, May 3, 2021.

The School LAND Trust program Final Report for 2019-2020 is now available for entry on the State website. Reports must be submitted on the School LAND Trust reporting site no later than Friday, April 16, 2021.

The following information was sent to you by email from the State with instructions of how to login to the new system:

Your account has been created with your email address as your username. All users will have to request a new password in order to login.

Please go to https://schoollandtrust.schools.utah.gov , click 'Login', then click 'Forgot Password' , and then enter your email address and click 'Submit'. You will receive an email from noreply@schools.utah.gov with the subject 'Reset password token'. Click on the password reset link in this email to create a password (this link will expire after 12 hours). Once you have created your password, you will be instructed to click on a new link to login to the site.

If you need to create a new account, please go to:  https://schoollandtrust.schools.utah.gov and click "New Account"

You will need to supply a username, password, email address, your first and last name and a phone number, and then click "Create My Account."

  • You will receive an email from noreply@schools.utah.gov asking you to activate your account by clicking a link. Please click on that link and you will be taken to a page that will direct you to login to the site.
  • You will need to request an LEA level account (District or Charter Authorizer) or a School Level (principal) account.
  • Select which LEA and /or which School you would like access to.
  • Once you have requested access a USBE Admin will need to approve your account.
  • You will receive a confirmation email when your account has been approved.

If you have questions, please contact us.

If you need website support, please contact the USBE App Help Desk : apphelpdesk@schools.utah.gov or call (801) 538-7800.

District support staff are among the unsung heroes of the Jordan School District.

Each year Jordan schools and departments are invited to nominate one non-teaching/support staff employee for recognition. Through a designated committee, Jordan Education Foundation Board of Directors will select up to five individuals to be recognized as Outstanding Education Support Professional Employees. Each recipient will be given $1,000 and a commemorative award at the Board of Education meeting in May.

All full-time Jordan School District Education Support Professional employees are eligible. Past winners of this award are not eligible for nomination. One nomination per department/school will be considered. Please make sure the Nominee's Department Head or Principal has approved this nomination. Nominations will be accepted until 11:59 pm, Monday, April 12, 2021

Thank you all for taking the time to honor our amazing Education Support Professionals!

PLEASE VISIT THE FRONT PAGE OF OUR WEBSITE:  WWW.JORDANEDUCATIONFOUNDATION.ORG for more information and to nominate an outstanding education support professional.

Volunteer reports need to be submitted to Insurance Services.

Workers' Compensation insurance costs are based on numbers submitted by schools.   It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from December 1, 2020 to March 31, 2021.

Please complete this form and return it to Cheryl Matson, Director of Insurance Services, by April 30, 2021.

Principals:

Reminder: Two LAND Trust reports are due tomorrow, Friday, March 26, 2021.

2019-20 Final Report
2021-22 Upcoming LAND Trust Plan

Spring Break is next week. Please complete your reports by tomorrow so you can enjoy your time off! As a side note, I will also be off enjoying spring break next week. Please contact me, Nadine Page, at 801-567-8182 or nadine.page@jordandistrict.org, today or tomorrow if you have any questions regarding the completion of these two reports.

Here are previous JAM links to help you in preparing these reports:

JAM - Feb 11th
Recap of the principal meeting training as well as helpful documents.

JAM - Mar 11th
Information regarding the deadlines and how to prepare the reports. You each received an email on March 11th with important information pertinent to your individual school to help in preparing these reports.

Thanks for all of your help in getting these reports to the AOS and Board Members responsible for reviewing and approving the reports.

 

 

DATE:
March 17, 2021

TO:
Principal
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Special Education Resource Instructional Assistants for 2021-22
Special Education Support Class Instructional Assistants for 2021-22


This memo is designed to explain how special education instructional assistants can be requested and will be allocated to each schools’ special education program(s) for the 2021-22 school year. If you have any questions, please contact your assigned teacher specialist or program administrator. We want to make sure everyone has the support staff necessary to meet student’s individual IEP needs.

You will receive an email including the Projected Resource Staffing Needs Survey form that is specific to your school or program. This form will include your current staffing allocations (this is your current staff minus your current critical needs staff). Please use this form to summarize the additional instructional assistants needed to meet the collective needs of the students you submitted on Checklist of Existing Environmental and Instructional Supports and Rubric to Determine Need for Critical Need Support. This request should be agreed upon by all team members and your building principal or assigned administrator should sign the request.

Please Submit all three forms to your assigned teacher specialist by Friday, April 16, 2021. You will receive a preliminary critical needs instructional assistant allocation by Friday, May 7, 2021. Additional Critical Needs may be requested after school starts or if the students in your class or program change significantly.

DATE:
March 8, 2021

TO:
All Principals
All Budget Directors

FROM:
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets & Audits
Derek Anderson, Director of Accounting, Budgets & Audits
Cheryl Matson, Director of Insurance Services
Michael Heaps, Director of Information Systems
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing

SUBJECT:
Year-End Processing Deadlines


Please observe the following critical deadlines, listed in the memo below, regarding the financial year-end processes for the 2020-21 year. Please review these dates as they could have a major effect on your location’s ability to operate.