Jordan School District
DATE:
May 13, 2020
TO:
Principals
All Certified Special Education Staff
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Year-End Checkout for Traditional Schools/Year-Round Schools
See Items listed that need your attention as you prepare to close out the 2019-20 school year. Please contact your school's Special Education Teacher Specialist for clarification if you have questions or concerns.
Please advise your staff that Insurance Open Enrollment for this year is changing to May 15- June 30. Let your staff know that they need to get a confirmation that they have gone in and updated or verified that everything is correct. Attached are Open Enrollment Highlights.
Insurance Open Enrollment May 15- June 30 for a September Effective Date
Enrollment elections will be made using www.infinityhr.com, the JSD online enrollment tool. All benefit eligible employees should log into the online system to verify dependents, beneficiaries and verify benefit elections. Included in attached Open Enrollment Highlights are InfinityHR enrollment instructions.
The following changes may be made during the open enrollment period.
DATE:
Thursday, May 14, 2020
TO:
All Principals
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Release of the 2020 Stakeholder Survey School Reports
In the next few days, principals will receive an email containing a shared Google folder. The folder will contain the following:
Principals should distribute individual educator reports in one of two ways:
No Educator Effectiveness Scores will be released this year because that requirement has been waived by the USBE for this school year because of the soft closure of schools.
Survey data will be released to principals via Tableau Viewer accounts sometime next week. If principals would like survey data to be released to their assistant principals, please contact Ben Jameson; otherwise, only principals will be given access to the survey dashboards.
Please contact Ben Jameson with any questions or concerns.
Dear Principals:
At this time, we are not taking any requests for rentals. No rentals or requests for use of our facilities/fields will be allowed until after June 5, 2020. This will be re-evaluated following that date and you will receive further communication regarding rentals at that time. If you notice that patrons are participating in organized sports on your fields, this has not been approved. Please help us control our properties and disallow this practice. You are encouraged to ask them to leave. You may also call 801-567-8865 for assistance to clear your fields.
Elementary Principals:
Please see attached links regarding upcoming webinar for 6th grade teachers. Please share with your teachers. Information about the K-5 math curriculum orders is also included.
The Teacher and Student Success Act (TSSA) was created for the purpose of improving school performance and student academic achievement. The JSD Board’s TSSA Framework establishes three priorities schools are to use in developing a TSSA Plan. The priorities include coaching, professional development, and school-based initiatives.
Each school has a *personally-created School Planning folder in Google Drive that includes both last year’s and this year’s plans. TSSA Plans and the School Planning Folder can be accessed from 2020-2021 School Plan Links. Use the 2020-2021 School Planning Tool to begin your plan. Following the School Planning Tool will ensure compliance with TSSA requirements. Please note that until an official District allocation has been received from USBE, schools are asked to use the estimate provided previously.
The first tab in the School Planning Tool labeled “TSSA Overview and Checklist” provides guidelines and a checklist for completing plans. A quick checklist is provided below. The actual plan is found in the tab labeled “TSSA Plan.”
Quick TSSA Plan Checklist
The plan will be reviewed with assigned AOS during the end-of-year check out.
If you have questions or concerns, please reach out to your AOS. ZOOM Q&A meetings will be available on the dates below. Please feel free to “sign in” if you have questions, concerns, or technical issues.
*If your personally-created plan has technical issues, please feel free to contact Shelley Nordick by email or phone, 801-567-8122 or Chris Westra at 801-567-8657.
Thursday, May 7, 9:00 AM - 11:00 AM
https://zoom.us/j/92319407983?pwd=ZVZaYjVPT2NGTFZKd3ZybzBMUkVRdz09
Meeting ID: 923 1940 7983
Password: 0cUgV6
Tuesday, May 12, 9:00 AM - 11:00 AM
Join Zoom Meeting
https://zoom.us/j/98777019222?pwd=a3ZSY1c5eExCN1lHN2krOXFzWnhBZz09
Meeting ID: 987 7701 9222
Password: 1k4u34
Thursday, May 14, 9:00 AM - 11:00 AM (TSI FOCUS)
https://zoom.us/j/98488189293?pwd=eThRSThWNi9LTU8yVWlLZWR0cmhkdz09
Meeting ID: 984 8818 9293
Password: 70za43
DATE:
Thursday, April 30, 2020
TO:
All Principals
All School Administrative Assistants
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Scheduling Delivery of WIDA Hard Copy Reports
Evaluation, Research & Accountability is scheduled to received the WIDA hard copy results on May 13, 2020.
We would like to deliver them to the schools on May 20, 21, or 22.
Please let our WIDA Test Coordinator, JoLynn Snelgrove, know when your building will be open so that she can deliver the WIDA hard copy test results. She may be contacted via email at jolynn.snelgrove@jordandistrict.org or by phone at 801-567-8419
The state requires that schools send a hard copy of the individual student report (ISR) to parents. Instructions and more details will be included with the delivery.
Thank you for your help in taking care of this important matter.
DATE:
April 23, 2020
TO:
School Principals and Administrative Assistants
FROM:
Administrators of Schools
SUBJECT:
Principal Year-End Check Out Materials for 2019-20
Attached is the list of all forms and items to be completed for principal check out.
If you have any questions, please contact your Administrator of Schools’ administrative assistant.
Middle and elementary schools interested in receiving financial support for social and emotional learning curriculum for the 2020-2021 school year are invited to fill out this form, which is also linked below. This form will be open until May 22, 2020, but funds will be awarded on a first come first serve basis. Contact McKinley Withers (801-448-1404) with questions.
DATE:
April 23, 2020
TO:
Principals
Administrative Assistants
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Permanent Records – Transfer Processes and Procedures
Year-End Permanent Record Transfers:
Permanent records for students leaving the school (either a boundary change or 6th and 9th grade advancement) need to be delivered in person to the appropriate school by the sending schools staff. Records need to be delivered on or before:
Traditional Schools: June 12, 2020
Year-Round schools: July 10, 2020
The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by two (2) alphabetized lists which includes the name of the sending school and receiving school. Computer lists or PDM’s may be used. Dead files should be provided to receiving schools separately in their own box.
General Permanent Record Transfer Procedures (District policy AS61):
The Special Education FAQ sheet is regularly updated with information and guidance for supporting Special Education services during school dismissal. Updates and changes are color coded. Please bookmark the link below to easily find this document for questions you may experience as you support your special educators.
Special Education School Dismissal FAQs - https://docs.google.com/document/d/18cT9uNPVDT8WZHea_J6_TYxm5OVCmdo9l-qtcCHF1Hc/edit?usp=sharing
Although the Documentation Video is imbedded in the FAQ document, we've provided a direct link to this short video that was done to help explain what is and isn't required for documentation of special education services during dismissal. It also provides options for documenting required information but allows for other methods if teachers have already created tools that meet these same requirements.
Documentation Video - https://drive.google.com/file/d/1p1iTcHfcPwP-VE-xEn-qATAxbjvo3Gd0/view?usp=sharing
An email was sent to all Principals inviting them to participate in an "Open Mic Q & A" Zoom meeting on Friday, April 17th @ 2:00 p.m. with Kim Lloyd in the Special Education Department. This is a drop in and ask a question format, there will not be an agenda. If you did not receive that email please contact Kim Lloyd directly.
Opportunity to Work
Principals and Directors should work with employees to give them the opportunity to continue working if they choose. If their current position is not available during the dismissal, they could opt to telework if possible, do online training from home, or to perform other job functions.
Record Leave Time
If contracted employees are not working during the school dismissal (March 16-TBD), they will still need to record their leave time in Skyward as the leave time occurs. They do not need to apply for FMLA to use available personal, vacation, or no-pay days. Employees are able to utilize all available personal leave days and vacation days. Employees can also use no-pay days, and will not be terminated for using more than 15 during the dismissal. These no-pay days will be docked from the employee’s paycheck(s). Leave days used from March 1, 2020 through June 30, 2020 will not count against the Attendance Incentive.
Sick Days
Sick days may also still be used for employees if the reason is eligible as per sick leave policy.
Apply for FMLA
Employees will still need to apply for FMLA leave through Human Resources, as usual, if they or family members are having health issues for longer than five (5) consecutive days.
Families First Coronavirus Response Act (FFCRA)
Employees may apply for leave due to COVID19 reasons through Human Resources. Please refer to the attached notice for this paid leave and expanded family and medical leave.
Hello - Jordan School district employees, attached you will find a message from the USBE. We wanted to share with you the most recent information that has been shared with us. While there is a disruption to some of the normal processing that takes place in new hiring, renewals, and upgrades in teacher licensing there is still much that can be done with people working at home. If you are trying to do any of these things and are struggling to make progress please let us know and we will see what we can do to help you move forward. We would encourage you to make what progress you can because when all of these offices are up and running they will be inundated with people trying to get their licenses in good status. Thank you for your help in moving forward and we hope that you and your families are safe and well!!
DATE:
Thursday, April 2, 2020
TO:
All Principals
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
End of Year State Testing Updates
The Utah State Board of Education released the following updates for the various end-of-year state summative assessments:
Please see memo below.
Dear Administrators:
Once again, thank you for all the amazing work you are doing to help teachers and students during this trying time. In reviewing the needs for evaluations and also understanding the amount of stress administrators and teachers are under we will be making one more change to evaluations. Our hope is to be of help and to support you all the best way we can. Please make the necessary contact with your teachers to let them know what they will need to do.
ARL/APT/Interns/Provisional Psychologist/ Provisional Educators
If the teacher has had at least one passing evaluation for the 2019-2020 school year, the teacher will now be considered complete and no further action will be required.
If no evaluations have been completed, then you will need to contact the teacher and instruct them to complete the educator interim on JPLS (or the provisional psychologist).
Note: If you have already completed and signed off on a teacher specialist evaluation for an ARL, APT, intern, or provisional teacher you will not need to have the teacher complete an interim.
Dear Administrators,
Thank you for your patience in regards to teacher evaluations during this time of change and uncertainty. Many have asked what will be the next steps in the evaluation process. In order to help relieve the stress for both administrators and teachers the following changes will be made, effective immediately. Please contact Rebecca Lee with all questions and concerns at rebecca.lee@jordandistrict.org or (801) 567-8369. Thank you for all your continued help and support.
Career Educators on Full – Not Completed Yet
Career educators who are a full cycle for the 2019-2020 school year and have not been through the evaluation process, or have begun but not finished one or more pieces of the process (missing an in classroom observation, interview), will be placed on an interim.
Action Required: Administrators will need to contact all career teachers and have them
complete the interim on JPLS. This will include the beginning of the year activities and then the end of the year reflection. What will need to be completed by the teacher: three goals, self-evaluation, reflection on all three goals. Lists will be updated to reflect the change.
Provisional Educators
All provisional educators that have already had one full evaluation will be considered complete. If you have a provisional educator that has not yet received a full evaluation we will place them on a full Teacher Specialist evaluation on JPLS to complete the one full required evaluation. Lists will be updated to reflect this change.
Action Required: Notify any provisional that have not been through one cycle and let them know they need to complete the teacher specialist online. Note: Teacher Specialist evaluations will need to be manually added and may take until Monday, March 30th to appear.
Educators Currently on an Interim
Educators currently on an interim will have no change. Please remind these teachers to complete their reflection piece so that they may be acknowledged by the assigned administrator.
Action Required: Send out reminder emails to teachers on interims reminding them to complete the reflection piece of the interim.
Note: Each administrator will receive an email with a list of changes for their schools by Monday, March 30, 2020. It will indicate who they need to contact in regards to the above changes.
Please see instructions regarding another way for teachers to communicate with their students. Please forward this to your teachers.
Paychecks
All paychecks that are not direct deposited will temporarily be mailed to your address on file in Skyward. This will take effect today, March 13th, until further notice.
To avoid possible delays in receiving your paycheck, please log in to your Skyward Employee Access to verify that your address is correct, or to make any changes to your address.
1 - Log in to Skyward Employee Access (call 801-567-8737 for login assistance if needed)
2 - EMPLOYEE INFORMATION tab
3 - PERSONAL INFORMATION (under Employee Information heading)
Address
View and/or change your address online:
View and/or change your address by telephone:
Direct Deposit
View and/or change your direct deposit online:
Paper Direct Deposit Authorization form:
W-4
View your W4 information online (you cannot change your W-4 online):
Paper W4 Form:
W-2
View your W2 online
Paper Copy of W2:
Please continue to work with your staff members who desire to work from home. Direct any questions or concerns to your Administrator of Schools.
Please take the time to review the following time-sensitive Action Item.
As schools transition from a Year Round (YRE) to a traditional schedule, select employees may be required to transition to a traditional pay frequency (September to August) if they have not yet done so.
Click on this link for information if you are a:
· Licensed or Support Professional at Fox Hollow Elementary on a YRE pay schedule and have not requested to change to a traditional pay frequency for the 2020-2021 school year. You must transition to a traditional pay frequency for the 2020-2021 school year.
Click on this link for information if you are a:
· Bus Driver or Bus Attendant on a YRE pay schedule and have not requested to change to a traditional pay frequency for the 2020-2021 school year. You must transition to a traditional pay frequency for the 2020-2021 school year.
Click on this link for information if you are a:
· Licensed or Support Staff employee currently assigned to a YRE school and have not requested to change to a traditional pay frequency. You have the option of remaining on a YRE pay frequency, or transitioning to a traditional pay frequency for the 2020-2021 school year.
If you have further questions, contact HR at 801-567-8150.
