Skip to content

Category: Elementary Action Required

Published on

Parent Teacher Conferences are fast approaching, and many of you will find your school in need of one or more interpreters in order to serve the needs of your parents. Mirsa Joosten is happy to find an interpreter in each language you need, but this can be extremely difficult when there is not sufficient time for her to make arrangements. The virtual format, should we need to use it, can make finding interpreters even more difficult. For these reasons, we ask you to please request your interpreter no later than the dates given below by completing the Interpreting and Translation Services Request Form available on the Equity and Compliance webpage, if you have not already done so.

Level Conference Date(s) Date Interpreter Request Due
High Schools September 28-29, 2022 September 21, 2022
Middle Schools September 28-29, 2022 September  21, 2022
Elementary Schools October 5-6, 2022 September 23, 2022

Published on

Principals:

As you are planning your SCC meeting dates, please keep in mind that your 2023-24 LAND Trust & TSSA plans will be due on March 24, 2023. The plans must be approved in your last SCC meeting of their year. Please plan your dates accordingly!

Published on

DATE:   
August 24, 2022

TO:  
All Elementary Principals

FROM: 
Administrators of Schools
Carolyn Gough, Administrator, Teaching and Learning Department
Norman Emerson, Instructional Support Services/Fine Arts Consultant

SUBJECT: 
Utah Symphony Performance at Abravanel Hall for 5th Grade Students

Once again, we are pleased to announce Utah Symphony concerts for your 5th grade students at Abravanel Hall. The performance dates are February 6 and 7, 2023 at 10:00 and 11:30 a.m. Your school’s date and time are provided on the attached spreadsheet. Please note that there are no assigned seats. Schools will be seated upon arrival.

Study materials for use in preparing your students will be provided by the Utah Symphony in the weeks prior to the performance.

Your secretary will need to complete a transportation request on Skyward (your school's date and time shown on spreadsheet).The number of teachers (which may also include a parent and two chaperones for each class) should be included in your school’s final count. When entering your busing request, please include the correct group name (e.g. Daybreak, 115 Curr). This will ensure that the Teaching and Learning Department will cover the busing fee.

Transportation requests should be completed as soon as possible. Due to the number of buses that need to be used for the Symphony concerts, there will be a moratorium on any other transportation requests for these dates.

Published on

DATE:   
August 24, 2022

TO: 
All Elementary Principals

FROM:  
Administrators of Schools
Carolyn Gough, Administrator, Teaching and Learning Department
Norman Emerson, Instructional Support Services/Fine Arts Consultant

SUBJECT: 
Utah Symphony Performance at Abravanel Hall for 4th Grade Students

Once again, we are pleased to announce Utah Symphony concerts for your 4th grade students at Abravanel Hall. The performance dates are November 14 and 15, 2022 at 10:00 and 11:30 a.m. Your school’s date and time are provided on the attached spreadsheet. Schools will be seated upon arrival.

Study materials for use in preparing your students will be provided by the Utah Symphony in the weeks prior to the performance.

Your secretary will need to complete a transportation request on Skyward (your school's date and time shown on spreadsheet). The number of teachers (which may also include a parent and two chaperones for each class) should be included in your school’s final count. When entering your busing request, please include the correct group name (e.g. Daybreak, 115 Curr). This will ensure that the Teaching and Learning Department will cover the busing fee.

Transportation requests should be completed as soon as possible. Due to the number of buses that need to be used for the Symphony concerts, there will be a moratorium on any other transportation requests for these dates.

Published on

All new principals and new SCC Chairs need to attend one of the SCC Trainings for this year. Two trainings will be held in a Zoom format. If you have any questions contact Nadine Page, nadine.page@jordandistrict.org or 801.567.8182 (x88182).

September 28, 2022 - 6:30-7:30 p.m.
Join Zoom Meeting    LINK

September 29, 2022 - 6:30-7:30 p.m.
Join Zoom Meeting    LINK

Published on

1-year temporary agreements are not required for part-time employees.

1-year temporary agreements are required for all full-time/contracted employees who are paid from the following programs and program codes. Please submit these completed forms to the HR Department by or during the FTE audits in September 2022. Click this link for the 1-Year Temporary Agreement form found on the employment.jordandistrict.org/AdminOnly website.

Program Code:  5679
Program Name:  School Based Mental Health
Department:  Student Services
Employee Type:  Licensed

Program Code:  5886
Program Name:  Beverly Taylor Arts Learning Program
Department:  Teaching & Learning
Employee Type:  Licensed

Program Code:  7685
Program Name:  SAMHSA AWARE Grant
Department:  Student Services
Employee Type:  Licensed

Program Code:  7220
Program Name:  GEERS
Department:  Special Education
Employee Type:  ESP

Published on

Educators who enroll and complete the online new mentor training in August or September (2022) will receive a $150 stipend. This training is a 3-hour online course and is for BRAND NEW MENTORS ONLY.

Educators will need to register on JPLS. Please contact the JES office with any questions at (801) 567-8369 or rebecca.lee@jordandistrict.org.

Please let educators know who may be interested in becoming certified as a mentor.

Published on

DATE: 
Thursday, August 25, 2022

TO:  
All School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Tableau Login Moving to Google SSO

Due to a change on Tableau’s security policies, we will be transitioning all Tableau logins to Google single sign on (SSO). Beginning Thursday, September 1, when Tableau users try to sign into their accounts, they will be redirected to a Google login page. Tableau users will use the same login credentials as their district email for Tableau. Here are the new login procedures effective September 1st:

  1. Navigate to the Tableau login page: https://sso.online.tableau.com/public/idp/SSO
  2. Enter your district email address.
  3. You will be redirected to a Google login page. Enter your district email and password.

Please direct any questions about Tableau to Ben Jameson in Evaluation, Research & Accountability.

Published on

DATE: August 16, 2022
TO: Principals, Assistant Principals, Panorama Survey Coordinators
FROM: Michael Anderson, Associate Superintendent, Administrators of Schools, Travis Hamblin, Director of Student Services
SUBJECT: Panorama Survey Training, Window, & Administration

The virtual training may be accessed using the following link:

  • https://panoramaed.zoom.us/j/9102179636

All administrators and survey coordinators will receive an email from Panorama containing the survey questions, sample letter to use for parent/guardian communication, and slide deck of the presentation. The school may choose to use, modify or create their own parent/guardian communication. Schools may also share the survey questions should they choose to do so.

The fall survey window will open on Aug. 29 and close on Sept. 21.

It is expected that each school shall notify parents/guardians PRIOR to administering the survey to students. SEL surveys are always optional whether the parent/guardian or student opts out, should never be ‘required’, and should never be a part of an academic grade.

Published on

All schools are required to conduct a fire drill within the first 10 days of the school year.  This provides a great opportunity to review plans, emergency response/Incident Command assignments, evacuation maps, rally locations outside, communications, and related supplies.

Please take special care to orient new students and staff, individuals with special needs and younger students that may not have been exposed to fire alarms/strobes and emergency response protocols.  Please be sure to clearly announce that it is a “drill”.

Please call the Jordan School District 24-hr. Alarm Response 801-567-8865 at least 30 minutes in advance of the drill, so the fire department is not dispatched.

Use the JSD Incident Command System Manual - Fire Action Plan as your drill guideline.  Google Drive link: JSD Incident Command System Manual

Report the drill and any related meetings using the JSD report form on Google Drive. Link: 2022-23 REPORT EMERGENCY — DRILLS, ACTUAL EVENTS, or MEETINGS

Please contact Emergency Operations Manager Lance Everill with questions or concerns: lance.everill@jordandistrict.org, office 801-567-8623.

Published on

Earn your Endorsement on USBEAdmin, please share this information with your teachers.

Many of your teachers are pursuing a STEM endorsement - USBE WILL REIMBURSE THEM FOR THEIR EDUCATION! This is now called the STEM Endorsement Incentive Program (EIP). See the attached flyer and link to our EIP website for more information. If you have any questions, please reach out to the content consultant. We would love to talk to you!

Published on

Students who are registered to a District school and have not attended (or been marked absent with a valid excuse) for ten consecutive school days at any point in the school year must be withdrawn from membership. This is particularly important during the first ten days of the school year so that our enrollment calculations and reporting is accurate.

Accurate enrollment counts are used to generate future projections. Projection totals are needed very soon after ten-day adjustments are completed. To assist in preparing projections, we are asking all schools to report the completion of their 10-day drops on a Google Sheet as soon as these drops are processed. Only the staff member responsible for processing the drops should indicate completion status. The Google Sheet is available at this link and will be emailed to attendance staff again close to the 10th day of school.

10 day drops for high schools may be processed at the end of the day on August 30, 2022. Elementary (Grades 1-6) and middle school may process drops at the end of the day on August 31, 2022. Kindergarten drops may be processed at the end of the day on September 8, 2022.

Guidelines for how to process these drops are available in the Information Systems documentation folder in Google Drive and at this link.

Published on

Beginning the 2022-23 academic year, all Beverly Taylor Sorenson (BTS) educators will be evaluated using the UETS-based JPAS tool.

BTS Full Evaluation

  • Two classroom observations
  • Educator uploads required evidence into Perform (stakeholder input, student growth with data)
  • Professional development meeting with goal setting

BTS Interim Evaluation

  • Beginning of the year
    • Self-evaluation
    • Three required goals
    • Evaluator approval
  • End of the year
    • Reflection on three goals
    • BTS educator uploads stakeholder input and student growth with data
    • Evaluator and educator signatures

Action Required: Please let all BTS educators know of the change to their evaluation type so they may be prepared. Contact the JES office with any questions at (801) 567-8369 or rebecca.lee@jordandistrict.org.

Published on

We have money to assist at-risk students at your school. Each school needs to email the LCS Administrative Assistant, Nicole Woodburn, for your budget form. You will have to fill that form out before the funds appear in your 5336 account. Contact: nicole.woodburn@jordandistrict.org

At-Risk Students (EARS) Definition
“Students at risk are those students who are in an at-risk category such as: primary
language is other than English, poverty, homelessness, trauma, scores below proficient on state assessments, or has other adverse childhood experiences (ACE).

Please be responsible in budgeting this money. It is one-time and may not be available next year.

Published on

The following professional development days have been added to this year’s calendar. 

2022-23 School Year Calendar

Professional Development Day (No Students Attend)
Friday, September 16, 2022
Friday, November 4, 2022
Friday, April 21, 2023

All employees should work in the building on these days. Principals are authorized to use up to 3 hours of principal-directed time each professional day, which includes time spent in Professional Learning Communities (PLCs). The remaining time should be at the teacher’s discretion. 

Please provide these dates to your employees.
If you have any questions please contact your Administrator of Schools.

Published on

DATE: 
Thursday, August 11, 2022

TO: 
Elementary School Administrators

FROM:  
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:     
KEEP Entry Administration and Materials

Principals are asked to pass this information, along with the materials included with this memo, to their kindergarten teachers as soon as possible.

KEEP Entry administration for the 2022-23 school year is still required by the state. The KEEP Entry assessment window ends on Thursday, September 8, 2022. Data entry into the Data Gateway is due by Friday, September 30, 2022. Those who are administering the KEEP Entry (including kindergarten teachers and classroom aides) should have been trained. Test administrators can access training in one of two ways:

Only kindergarten teachers and instructional coaches will have access to enter data into the Data Gateway. Classroom assistants will not have access to KEEP data entry in the Data Gateway.

Included with this memo are the following materials:

  • KEEP Entry Test Administration Manual (TAM) – Kindergarten teachers should use this manual to access the script they should read while testing. The manual also contains instructions on how to administer and score the assessment.
  • KEEP Entry Student Materials – Schools will be responsible for printing their own student materials booklet for each KEEP Entry test administrator. No changes to the assessment have been made, so teachers may use last year’s student materials.
  • KEEP Entry Score Sheet – Kindergarten teachers may fill out the scoring sheet online in their Data Gateway account while administering the assessment. They may also fill out the attached scoring sheet and then enter the data in the Data Gateway at a later time.
  • KEEP Entry Data Entry – Getting Started – This document provides a brief explanation of how to enter KEEP Entry data into the Data Gateway.

If you have questions about the KEEP Entry assessment or the data entry in the Data Gateway, please contact Ben Jameson in Evaluation, Research & Accountability.

Published on

DATE:  
Thursday, August 11, 2022

TO:  
Elementary School Administrators

FROM:    
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
BOY Acadience Reading and Math Testing Reminders

The beginning-of-year Acadience Reading and Math testing window opens on the first day of school and closes on Friday, September 30th. As we prepare for Acadience testing, there are a few friendly reminders that help the district testing teams be as efficient as possible while they are at your school testing students:

  • Because our assessment teams are still not fully staffed, we are asking that instructional coaches plan to assist with testing on your school’s scheduled day(s) again this year. Full-time personnel from Evaluation, Research & Accountability will also be assisting with testing.
  • Please avoid scheduling kindergarten and first grade classes back to back, when possible. They take longer because assessment assistants are administering both the reading and math measures. Staggering them between second and third grade classes helps the team stay on time.
  • Encourage your teachers to be flexible. They need to be prepared to come early or late to their allotted time.
  • Be sure to have an adult runner available who knows the school and can quickly get the next class to come to the testing area, distribute student cards, and help the testing run as efficiently as possible. If schools don’t have a runner available, a parent who knows where teacher classrooms are is a viable option. If there is no runner, one of our assessment assistants has to do it, which means she is testing less students.
  • Because Kindergarten students will not be in school the first six days of the testing window, there is very little time for district assessment assistants to come back to your school to do absent testing. While we will do our best to complete testing with students who were absent on test day, please plan on having school personnel help to complete absent testing.

Change to Accommodations Policy:
Please note that USBE has updated its accommodations policy for both Acadience Reading and Math. They are no longer allowing us to translate the instructions provided for each measure for English Learners. All EL students, regardless of language proficiency level, will be given the measure instructions in English.

Please contact Ben Jameson or Shannon Johnson in Evaluation, Research & Accountability with any questions or concerns about the reminders listed above as well as the change in USBE’s accommodation policy.

Published on

DATE: 
Thursday, August 11, 2022

TO: 
Elementary School Administrators

FROM:  
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
Acadience Training Options for Instructional Coaches, Teachers and ESPs

We recognize that with the start of the new school year comes personnel who are new to their positions. Instructional coaches, some classroom assistants, and grades 4-6 teachers will all have varied responsibilities to administer Acadience benchmarks and progress monitoring probes. Personnel new to their positions this year should be trained on administering the Acadience measures. There are both online and in-person training options. Principals are asked to pass the following information on to relevant personnel.

Please see the memo below for all the details.

Published on

DATE:    
May 19, 2021

TO:   
Elementary Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Consultant Student Support Services
Michelle Reyes, Prevention Specialist

SUBJECT:
Attendance Brochure for Back to School Night

Principals,

Please remember that Back to School Night is the best time to stress the importance of regular attendance to school and the benefits for learning. Please print some of the enclosed brochures and have them visible around the school during your Back to School Night. The brochures are available in both English and Spanish.

Research shows that Back to School Night is often the only point of contact for new families and parents who may not come to the school at any other time. Studies also show that when principals talk about attendance and the link to learning in the Back to School Night meetings it makes a difference in the communities’ perception of the importance of attendance.

We hope that your Back to School Night is wonderful and very well attended.

Published on

DATE: 
August 9, 2022

TO:  
Assistant Principals
Principals (info only)
Teaching & Learning Consultants

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:   
Safe School Hearing Calendar/Assignments
Please add on your calendar now!

To broaden everyone’s experience, most assistant principals will be a part of the Safe Schools Committee this year. Please add this date to your calendar as a top priority. If your name is not listed, you will be one of the first contacts in case of an emergency and a substitute committee member is needed. PLEASE DO NOT FIND YOUR OWN SUBSITUTE. The committee is balanced by level and gender each week. If an emergency comes up the week of your assignment, please email janie.hyde@jordandistrict.org

The Safe School Committee meets on Wednesdays from 8:00 AM until 3:00 PM at the main district office in conference room 123 back by the Equity, Diversity, Inclusion and Compliance folks. Bring your own lunch or there is an hour break built in to buy lunch at the many offerings in Jordan Landing.

We are grateful to have your experience, wisdom and skill set to help with this important decision-making committee.