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Author: npage

Published on

DATE: 
Thursday, June 3, 2021

TO: 
School Administrators
School Administrative Assistants

FROM:  
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
RISE Individual Student Reports in Skyward

Summative RISE Individual Student Reports (ISRs) are being uploaded into Skyward Family Access student portfolios by the Information Systems Department. Reports for tests completed prior to May 24 are already uploaded. Score reports will continue to be uploaded as RISE testing closes out. The last reports for year-round students will be uploaded the week of June 14. Test scores will be uploaded to the test scores modules in Skyward after the testing window is completed in June.

Included with this memo are step-by-step instructions for parents on how to access these ISRs. Principals are encouraged to disseminate this information to parents via Skylert or by any other means deemed appropriate. Principals may also consider keeping copies of the step-by-step instructions in the main office to distribute to parents as needed.

Please contact Ben Jameson or Brooke Anderson in Evaluation, Research & Accountability with any questions about the RISE ISRs.

Published on

The following are new administrative assignments:

New Assignments effective July 1, 2021:

  • Michael Haynes, JEF Board Member appointed director of the Jordan Education Foundation, replacing Steve Hall who is retiring.
  • Amanda Bollinger, consultant in Special Education appointed staff assistant in the Special Education Department.
  • Kaye Rizzuto, Social Studies teacher at Elk Ridge Middle appointed consultant in the Teaching & Learning Department, replacing Pam Su’a who is retiring.
  • Tamara Rajczyk, teacher specialist in Special Education appointed consultant in the Special Education Department, replacing Shelly Davis who is retiring.
  • Audrey Fish, assistant principal at Fort Herriman Middle appointed principal at Sunset Ridge Middle, replacing Kim Searle who is retiring.
  • Lisa Jackson, principal at Southland Elementary appointed assistant principal at Fort Herriman Middle, replacing Audrey Fish who was transferred.
  • Garett York, assistant principal at Westvale Elementary appointed principal at Southland Elementary, replacing Lisa Jackson who was transferred.
  • Tyler (TJ) Davenport, elementary teacher at Plymouth Elementary in the Granite School District, who was offered open contract in February 2021, appointed assistant principal at Westvale Elementary, replacing Garett York who was transferred.
  • Frank Preston, assistant principal at Herriman and Butterfield Canyon Elementary appointed assistant principal at Herriman and Daybreak Elementary.
  • Jennifer Smith, assistant principal at Foothills Elementary appointed assistant principal at Copper Canyon and Welby Elementary.
  • Michelle Kilcrease, assistant principal at Blackridge Elementary appointed assistant principal at Blackridge and Foothills Elementary.
  • Angela Hamilton, assistant principal at Bastian Elementary appointed assistant principal at Bastian and Butterfield Canyon Elementary.
  • Allyson Stovall, assistant principal at Southland and Welby Elementary appointed part-time assistant principal at Southland Elementary.
  • Kami Taylor, teacher specialist in Teaching & Learning appointed consultant for STEM and Computer Science in the Teaching & Learning Department.
  • Todd Theobald, assistant principal at Daybreak Elementary, part-time, appointed part-time administrator on special assignment in the Teaching & Learning Department.

Published on

DATE:  
May 26, 2021

TO:  
All Principals and Administrative Assistants

FROM:
June LeMaster, Administrator of Human Resources
Administrators of Schools

SUBJECT: 
Summer Hours for School Personnel

Please review the schedule of Summer Hours for School Personnel below, with all designated summer school personnel at your location. Extended school office/business hours are acceptable; however, other adjusted schedules are NOT acceptable because they limit public access to school personnel.

Published on

DATE:
May 24, 2021

TO: 
Middle and High School Principals and Administrative Assistants

FROM:  
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT: 
Fee Waivers

In previous years, the accounting department sent a memorandum to each secondary school in May reporting an amount due to the district equal to the textbook portion of your registration fees collected reduced by student fees waived. Because school checkbooks were moved to the district this year and all school accounting is now recorded in Skyward Finance, the accounting department will no longer be sending that memorandum and will record these transfers for you.

The accounting department has already moved the textbook portion of registration revenue from the activity account (program 2160) to a District level account. This amount was determined by multiplying the textbook fee by the October 1 enrollment count.

In order to account for fee waivers correctly and report to the State in a timely manner, we ask that all fee waiver payments be applied in Skyward no later than Tuesday June 8, 2021. After you have finalized all fee waivers, we will clear out account 21 L xxx 0000 9513 888, where fee waiver payments have aggregated throughout the year and move them to a district expense account.

Thank you.

Published on

In an effort to keep you informed about changes in current technology support, Information Systems is announcing the following:

  • Information Systems is now able to support the new Apple operating system, OS 11, also called Big Sur, for devices that are capable of running it. Upgrading to this new operating system will need to be a technician assisted process. To determine if your computer is capable of accepting this upgrade, and to begin the process where applicable, please contact your building computer technician.
  • The newest generation of Apple computers using the M1 chip are now supported. Please see your building computer technician for further assistance with getting these devices deployed.
  • Information Systems is changing the district's antivirus from Sophos to Trend Micro. If you have any questions about this change, please consult your building computer technician.

Published on

DATE:  
Thursday, May 27, 2021

TO: 
Elementary Administrators

FROM: 
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
Amy Kinder, Math Consultant

SUBJECT:  
State-Mandated Early Numeracy Assessment: Acadience Math

In the 2020 Legislative session, the Legislature passed a law (53E-4-307.5) requiring the administration of an early numeracy assessment.  Due to the pandemic, this requirement was suspended for the 2020-21 school year, but the assessment will be administered beginning with the 2021-22 school year.

Please see complete memo below.

Published on

DATE:  
Thursday, May 27, 2021

TO:
All School Administrators

FROM:  
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
2021 USBE School Climate Survey Reports and Data Analysis Protocol

The window for the 2021 USBE School Climate Survey closed on May 7th.  Tableau dashboards have been prepared for school administrators to view survey results for their school as well as the district.

There are four categories of dashboards:

  • Adult School Climate Survey – These dashboards contain survey results for adult respondents, including school administrators, licensed educators, education support professionals and parents.
  • Student Climate Survey:
    • Grades K-2
    • Grades 3-5
    • Grades 6-12

The district report may be found here.

School reports may be found here.

The USBE School Climate Survey dashboards may also be found by going to the Explore menu in your Tableau Viewer account:

Explore > Surveys > USBE School Climate Survey > District Report

Explore > Surveys > USBE School Climate Survey > School Reports

Dashboards containing survey results also have filters that may be used to dig deeper into the survey data: Gender, race/ethnicity and respondent type.  The filters are determined from survey responses.

As a reminder, the USBE School Climate Survey was administered instead of the district’s annual Stakeholder Survey for this year only.  Thus, survey respondents did not have an opportunity to respond to question items regarding individual educators.  No individual educator score reports were generated nor is there a need to distribute them to educators as we have done in the past.  The district’s Stakeholder Survey will return in the 2021-22 school year.

A school climate survey data analysis protocol is also included with this memo.  It is recommended that school administrative teams take some time over the summer break to go through the data analysis protocol together.  It is also suggested that the protocol be used with JELL teams and/or other pertinent leadership teams in the school that deal with school climate issues.  If having a group of teachers work with the Tableau dashboards is something principals are interested in, temporary access to the climate survey results may be granted through Tableau.  Please contact Ben Jameson for more information.

Please contact Ben Jameson with any questions about the dashboards or the survey.

Published on

DATE:   
May 20, 2021

TO:
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Updated Extended Year for Special Educator Stipend Days 2020-21

The USBE has set up new guidelines for documenting and reporting Extended Year Stipend Days. A specific group of special educators were allowed to work up to 3.5 additional days for the 2020-21 school year. Eligible staff that have days left to work, and did not work all of their allotted days in the fall, are required to complete a survey to be paid for those days. After you have completed working the days (after your contract ends), simply click on the link below to start the survey. This link will open on June 8, 2021 at 7am.

https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_3ELRnpb23zVTZbM

Please read the survey carefully, making sure you answer all of the questions listed, as you will be paid according to what the survey generates. Only those that complete the survey will be paid. You are no longer required to submit the worksheet or timesheet after you have worked the days. Any timesheets submitted directly to the Special Ed. or Payroll departments will not be paid. Please note that the window for completing the survey closes June 30, 2021 at midnight.

Please remember you cannot count the days you already worked and were paid for in the fall. You can only count the days you work after your last contract date at the end of the 2020-21 school year. The State Board of Education has discontinued any leniency on dates that you work. You may ONLY work and report the two weeks after your last contract day. Therefore, you will only be paid for dates that are between June 8 to June 21, 2021 and only the number of days you have remaining from the fall of 2020-21.

As you plan for the coming year, keep in mind the legislature will presumably award days for the 2021-22 school year, which you can begin working two weeks prior to your first contract day, August 9, 2021. More information about next year’s days will be forthcoming. If you have questions, or need help with the survey, please contact Amanda Hamblin at amanda.hamblin@jordandistrict.org or 801-567-8176.

Published on

DATE:   
May 20, 2021

TO: 
Elementary Principals
Elementary Head Administrative Assistants

FROM: 
Becky Gerber, Administrator of Schools
April Gaydosh, Administrator of Schools
Lisa Robinson, Administrator of Schools
Jill Durrant, Administrator of Schools

SUBJECT:   
Summer Pool Hours for Elementary Head Administrative Assistants

As a reminder, elementary school head administrative assistants have up to forty (40) hours to use during the summer months.  These hours remain optional and flexible and are to be used in coordination with the school principal.

It is suggested the hours be spread out over the summer months and be used to keep registration current in Skyward and address other matters that typically build up over the summer months (voicemails, purchase verifications, timesheets, etc.).  These hours should not be used for summer school coverage.  The hope is that these summer hours will aid the school in a successful opening for the students.

The hours should be reported through True Time under the heading “Contract Pool Hours” and will be charged to account number: 10 E xxx 0050 2483 152.

JL/jc

cc:
Cabinet
Sarah Palmer, Director of Payroll

Published on

DATE: 
May 20, 2021

TO:  
High School Principals and Head Administrative Assistants

FROM:  
C. Brad Sorensen, Administrator of Schools

SUBJECT:  
2021-22 High School Summer Office Help

Each high school in Jordan School District will be allocated $4,000 to assist in covering summer office hours for the 2021-22 school year. Please note that benefits must be deducted from this amount. Benefits are calculated at 8.45% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee that qualifies for retirement benefits, an additional 23.69% (Tier I-before July 1, 2011) or 20.02% (Tier II-after June 30, 2011) must be added to the total cost.

This money may be used for time worked from June 1 through August 31, 2020. Employees are to use True Time when working these hours. True Time hours should be submitted weekly. Please email a list of names of all employees who will be working these hours to Keelee Leulaui in payroll at keelee.leulaui@jordandistrict.org and she will add the pay-code ‘TSMRO - Summer Office Hours’ for them to use in True Time. No money will be carried over from the summer hour allocation. All time worked for your summer office hours will be coded as 10 E LOC 8707 2436 154 and should be recorded each month for Brad Sorensen’s approval on your school’s allocation form.

If you have any questions, please contact:
Cari Minnesota at cari.minnesota@jordandistrict.org, Ph: 801-567-8173 or
Marilyn Smith at marilyn.smith@jordandistrict.org, Ph: 801-567-8166.

Thank you.

Memo 2021-22 High School Summer Office Help

Published on

Each school may spend up to $300 for summer school supplies from ESSER II funds. This is a per school allocation and not a per teacher allocation. The $300 summer school allocation from the ESSER II funds must have expenses coded directly to the 7215 program number. All purchases must have original documentation (scans if submitting an echeck in the Skyward system) attached for auditing purposes. Include a clear description of items purchased on the check request or on the p-card so purchases are easily identifiable. Include in the description that the supplies are being used for summer school. Purchases can include supplies and materials directly tied to summer school. Purchases cannot include food, incentives, toys, or clothing.

Published on

DATE:
May 19, 2021

TO:
Elementary, Middle, High Schools Administrators

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Student Services
McKinley Withers, Health and Wellness

SUBJECT:
“NEW Behavioral and Mental Health Crisis Resource”

The Utah Department of Human Services has recently created the Stabilization and Mobile Response Team. This is meant to be an alternative to the Mobile Crisis Outreach Team (MCOT). This resource is available for children and families from 7am-11pm. This resource can be reached by calling 1-833-SAFE-FAM (1-833-723-3326). This resource is meant for any parent or caregiver that is experiencing any of the following challenges with a child: threatens to inflict harm on self or others, is verbally or physically aggressive, uses substances, destroys or steals property, has difficulty in school, often runs away, bullies or is bullied, demonstrates severe changes in mood, experiences depression or anxiety, is withdrawn from friends and peers.

Here is a brief description of how this team will assist with these challenges.

Mobile Response Services

Provided to you in your home or at school to ease an immediate challenge and provide support.

  • Minimize the impact of the challenge on you and your family
  • Create safety plans
  • Connect you and your family to other helpful resources

Stabilization Services

Short-term services may be provided in addition to mobile response to help ensure your family’s long-term success.

  • Teach skills to improve family functioning
  • Create plans that prepare you for and prevent future challenges
  • Prevent the need for out-of-home services
  • Equip you with ongoing resources and support

For more information visit their website and review the attached flyer.

Published on

DATE:   
May 19, 2021

TO: 
Elementary and Middle School Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Planning & Student Services
McKinley Withers, Health and Wellness

SUBJECT: 
LAST CHANCE: 2021-22 Social Emotional Learning Grant Opportunity

Every elementary and middle school in Jordan District has an opportunity to receive schoolwide access to Second Step on our District's Project AWARE Grant for the 2021-22 school year. Second Step's evidence-based K-8 curriculum includes weekly lessons, advisory activities, home links, reinforcement strategies, school-wide announcements, and more! The lessons are easy enough for any person to teach with minimal prep time and the digital platform makes this even easier. Second Step is now fully digital and any school that joins will be able to grant full access to the content to anyone in their school.

If you would like to take advantage of this opportunity at your school, please take 3 minutes to fill out this brief form that outlines our promise to you as you continue to find ways to support your student's social and emotional needs. If you have questions, reach out to McKinley Withers, mckinley.withers@jordandistrict.org, 801-448-1404.

This form will close on May 28, 2021

Published on

DATE:    
May 20, 2021

TO: 
High School Administrators
High School Athletic Directors
High School Sport/Activity Coaching or Directing Staff

FROM: 
Brad Sorensen, Administrator of Schools
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
Participation of Non-Boundary Charter School Students on School Teams/Groups

Utah Code 53G-6-704 and USBE Board Rule R277-494-3 allow a charter or online school student to participate in an extracurricular activity not offered by the student’s charter or online school, provided certain eligibility requirements are met. Most importantly, the student must be “eligible for extracurricular activities at a public school consistent with eligibility standards as applied to full-time students of the public school.” (see UCA 53G-6-704(4))

School administrators (or, by delegation, athletic directors or coaching and directing staff) must ensure that students who try out for a sports team or group are eligible for participation by being an enrolled student of the school. Charter school students are eligible by participation either by residence in the boundaries of the high school or through having been granted an out-of-boundary permit following all established District procedures for granting permits. While building administrators have significant discretion in policy and Utah law in granting permits, Utah Code 53G-6-403(3)(a) specifically prohibits using “athletic or other extracurricular ability” as grounds for awarding a permit. Boundary residency or an out-of-boundary permit qualify a student for tryout and team/group participation; qualifying for or being offered a spot on a team/group alone DOES NOT QUALIFY the student for an out-of-boundary permit.

Published on

DATE:  
May 19, 2021

TO: 
Secondary Principals
Secondary School Counselors

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Planning & Student Services
Stacee Worthen, Secondary Counselor Consultant

SUBJECT:   
2021-2022 Comprehensive School Counseling Program (CSCP) Calendar

Please see document below for dates, locations, and times.

Published on

Utah State Statute requires that parents are notified of their student’s reading outcomes within three weeks of the close of each Acadience testing window. This year, the end of year Acadience testing window closes on May 28th. Parents should be notified of their student’s results by June 18th. Letters may be sent home with students or mailed home.

Published on

Health Special Risk, Inc. is offering two options for supplemental accident insurance, at-school coverage and 24-hour coverage. See attached flyer (English and Spanish) for additional information. Please consider including the information in  your school packets.

Published on

The Social Studies program of Teaching and Learning is announcing a summer history academy for teachers grades 4-6. There are 15 slots available. Dates are June 22-25 (4 days), 8:30 a.m.-2:30 p.m. and upon completion of the Academy and required work, teachers will receive a $500 stipend. The focus for the Academy is using primary sources to engage students in the study of history.

Please complete the attached application and return to Pam Su’a at pamela.sua@jordandistrict.org. Deadline for receiving applications in the District Office is May 28.

Published on

DATE:   
May 13, 2021

TO:
Principals
All Certified Special Education Staff

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:   
Year-End Checkout for Traditional Schools/Year-Round Schools

The items listed in the attached memo need attention as you prepare to close out the 2020-21school year.

Any questions or concerns that arise should be directed to your school’s Teacher Specialist for clarification.