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Author: npage

Published on

DATE:  
May 5, 2023

TO:  
All Principals and Directors

FROM:   
June LeMaster, Ph.D., Administrator of Human Resources
Brent Burge, Human Resource Administrator

SUBJECT: 
Education Support Professionals (Non-Exempt) Employee Overtime Reminder

Please see the memo below.

Published on

DATE:  
May 5, 2023

TO:  
High School Principals

FROM:
John Larsen, Business Administrator
June LeMaster, Administrator, Human Resources
Brad Sorensen, Administrator of Schools
Brent Burge, Human Resource Administrator

SUBJECT:  
Additional Summer Pool Hour Request -High Schools

This is a reminder to all HS principals of the additional 100 summer pool hours previously approved. The following guidelines are to be followed to ensure consistency and proper use of the additional pool hours:

  • The HS Principal may choose the School Administrative Assistant-Attendance and/or the School Administrative Clerk to use the additional summer pool hours.
  • There is a maximum of 100 hours that may only be used after the 206 contract ends June 13, 2023 and before the contract begins July 26, 2023. The employee may not exceed 40 hours in any week and any time not used will be forfeited.
  • No other assistant (full or part time) may use these pool hours.
  • These hours must be reported through TrueTime under the heading of “Contract Pool Hours” and will be charged to 10-E-xxx-0050-2483-152.

We hope these additional summer pool hours will help you provide adequate coverage for the students and patrons you serve. Please contact Human Resources if you have any questions.

Cc:
Cabinet
Payroll

Published on

DATE:   
May 11, 2023

TO: 
Principals
Elementary Administrative Assistants
Secondary School Registrars

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Permanent Records – Transfer Processes and Procedures

Permanent records for students leaving the school (either a boundary change or 6th and 9th grade advancement) need to be delivered in person to the appropriate school by the sending schools staff. Records need to be delivered on or before June 12, 2023. This record transfer MAY NOT be done through secure district mail if the quantity of records being sent from one location to another is greater than ten (10) total files.

The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by two (2) alphabetized lists which includes the name of the sending school and receiving school. Computer lists or PDM’s may be used.

Dead files that did not earn high school credit should be kept at the school of origin for three years post-separation before destruction. Dead files that earned high school credit should be transferred to the boundary high school for retention with other files of the same cohort.

General Permanent Record Transfer Procedures (Policy AS61):

  • A parent release is not required when transferring student records from one school to
  • Any school receiving a written request to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of the request for a military child’s records, unless the record has been flagged as a “Missing child,” in which case the copy may not be forwarded and the requested school shall notify the police department.
  • Transfer the ORIGINAL records for students in grades K through
  • A CERTIFIED COPY of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School The ORIGINAL RECORDS and a copy of the health record of students in grades 9 through 12 shall be archived at the Jordan District high school.
  • Maintain a record of the date the record transfer request was received and the date and school where the record was sent.

Published on

DATE:    
May 11, 2023

TO:  
Principals
Elementary Administrative Assistants
Secondary Attendance Secretaries

FROM:    
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Entering Attendance in Skyward for the Last Six (6) Days of the School Year

Please see the attached memo for instructions on entering daily attendance for students.

Published on

Beginning May 22, 2023, the Custodial Department will be launching a new process to both hire and train sweepers for every school. A comprehensive training on the new process will be held at 8:30 am on May 17, 2023 at the Transportation facility. It is essential that Head Custodians attend this training to become familiar with this new and improved process. Without this training, schools will not be able to hire sweepers until the Head Custodian has completed the training.

Your Support is very much appreciated.

Steven Peart
Director of Custodial/Energy Services

Published on

The following are new administrative assignments:

New Assignments effective July 1, 2023:

  • Jessica Hayes, administrator intern at the Child Development Center appointed assistant principal at the Child Development Center.
  • Thyme Meleisea-Vea, administrator intern at Oak Leaf Elementary appointed assistant principal at Oak Leaf Elementary.
  • Teresa Rossetti, administrator intern at Rosamond Elementary appointed assistant principal at Rosamond Elementary.
  • Angela Solum, assistant principal at Riley Elementary in Salt Lake School District appointed assistant principal at Heartland Elementary.
  • Jessica Wilson, administrator intern at South Valley and South Hills Middle appointed assistant principal at South Valley.
  • Janae Young, administrator intern at Aspen Elementary appointed assistant principal at Silver Crest Elementary.

Transfers effective July 1, 2023:

  • Kim Andersen, assistant principal at West Jordan Elementary assigned assistant principal at Welby Elementary.
  • TJ Davenport, assistant principal at Rose Creek Elementary assigned assistant principal at Daybreak Elementary.
  • Natalie Gleave, assistant principal at Eastlake Elementary assigned assistant principal at Rose Creek Elementary.
  • John Sassman, assistant principal at Midas Creek Elementary assigned assistant principal at Copper Canyon Elementary.
  • Allyson Stovall, assistant principal at Southland Elementary assigned assistant principal at Eastlake Elementary.

New Elementary Administrative Intern Assignments effective July 1, 2023:

  • Holly Bagley, instructional coach at Plymouth Elementary in Granite School District assigned administrative intern at Southland Elementary.
  • Cammie Chang, teacher at Antelope Canyon Elementary assigned administrative intern at Jordan Hills Elementary.
  • Betsy Lopez, teacher at Daybreak Elementary assigned administrative intern at Aspen Elementary.
  • Lauren Nalder, instructional coach at Riverside Elementary assigned administrative intern at Midas Creek Elementary.

Published on

DATE: 
April 12, 2023

TO:  
School Psychologists and School Psychology Interns

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Fulvia Franco, Program Specialist – Guidance

SUBJECT: 
May School Psychologist and School Psychology Interns Meeting

A meeting for school psychologists and school psychology interns has been scheduled for Friday, May 5, 2023, from 12:00 to 3:30 p.m. in the auditorium of the Auxiliary Services Building (7905 South Redwood Road). We will start at 12:00 p.m. with a luncheon. Jamison Law, Ed.D., Director of Clinical Education for the Clinical Mental Health Counseling Program at UVU, will provide us with a presentation that addresses Secondary Trauma and Compassion Fatigue.

Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals

Published on

Please take a moment to consider nominating a school or educator for this prestigious honor presented annually by the state-wide program Resilient Utah. Each year education organizations and individuals are chosen that have shown exemplary efforts in building resilience in their schools, homes and communities. The Education Tribute Awards will be announced during “Resilient Utah Month” in May 2023.

Deadline to nominate is April 21, 2023

LINK to Nomination Form

Published on

DATE:       
April 12, 2023

TO: 
Administrators
All Current or Future Panorama Users

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:   
Panorama for Positive Behavior Training Sessions

Training sessions for Panorama’s Positive Behavior have been scheduled to assist all schools using or interested in using the Positive Behavior module in Panorama. The sessions are designed to provide navigational support for teachers and administrators. Each session will include a demonstration from a Panorama product expert and former educator, practice time, and valuable leave behind resources to support immediate action in your daily work.

Please see memo below for dates and times of the training sessions.

The attached document has more detailed information and may also be accessed here.

Published on

DATE:     
April 13, 2023

TO: 
All Administrators & Threat Assessment Teams

FROM:    
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
Angie Rasmussen, Student Safety & Wellness Specialist

SUBJECT: 
Comprehensive School Threat Assessment Guidelines (CSTAG) National Study Participation

Thank you for the work you do as a member of your school threat assessment team. Our district is participating in a national study conducted by Dr. Dewey Cornell’s research team at the University of Virginia. As part of the study, you are asked to complete an anonymous survey about your threat assessment team.

Please complete the CSTAG Implementation Fidelity Survey at this LINK

The deadline is 6/2/23.

The survey will take about 20 minutes. Each member of the school’s threat assessment team should complete this survey. If you serve on more than one team, complete separate surveys for each school team.

If you have questions about the survey, please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org.

This survey does not replace documentation for each individual threat assessment done at your schools. Thank you for providing your valuable time and input.

Published on

DATE:      
April 6, 2023

TO: 
All Administrators

FROM:    
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT:  
You and your staff are invited to a Wellness Accelerator Event!

You and your staff are invited to a Wellness Accelerator Event at JATC South Auditorium on April 14th, from 1:30-3:30.

The 2023 Wellness Accelerator is an opportunity to learn from passionate educators like you. There will be a variety of topics covered through brief, prepared table-top discussions from educators around Jordan District on strategies for student and staff wellness. Participants should plan on walking away with practical ways to enhance wellness for yourself and others!

Who should attend? You! Jordan School District administrators, school leaders, and staff committed to SEL/wellness initiatives (substitutes can be provided upon request) are invited to attend.

Review the attached flyer and share with those that would benefit from attending.

Please contact McKinley Withers (mckinley.withers@jordandistrict.org) for additional information and questions.

Published on

If you are a contracted employee and need to take Annual/Personal Leave before or after Memorial Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

Please note: Employees shall not be considered for paid annual leave the day before or after a school holiday more than once during any contract year.

School Holiday Date of Holiday Window
Memorial Day May 29, 2023 April 14 – April 24, 2023

Annual/Personal Leave Taken Before or After a Holiday 2022-2023

Published on

A notification was sent in the Jordan Employee Memos on March 2, 2023 indicating the need to submit a request for the lottery to use Annual or Personal leave for the day before/after the April 24, 2023 Mid Spring non-contract day.

Due to the nature of this new leave day, employees WILL NOT be required to request the day before/after April 24, 2023 as part of the lottery process. Any employee requesting to use an Annual or Personal leave day before/after April 24, 2023 may do so without penalty.

Those who submitted a lottery request for April 24, 2023 will also be emailed individually. We apologize for any inconvenience this miscommunication may have caused.

2022-23 Personal Leave Before/After a Holiday - Updated

 

Published on

Surplus of School Chromebooks and iPads:

Surplus Chromebooks and iPads, along with their associated charging cord, cases, etc., may be given (not sold) to students (not staff) if all of the following are done:

  • The Chromebook has either:
    1. Reached its end of life date; or
    2. Is estimated to have less than $50 value remaining
  • The iPad either:
    1. Cannot be managed remotely; or
    2. Is estimated to have less than $50 value remaining
  • The device is deemed surplus by the Principal in consultation with the School Tech
  • The School Tech wipes the device of all files before physical transfer takes place
  • The physical transfer to the student takes place at or after the end of the school year
  • The normal surplus form is completed and submitted to Purchasing, indicating the items were given to students

All other surplus technology items are to be sent to the surplus warehouse as normal.

Published on

DATE:  
Thursday, April 13, 2023

TO:   
All Middle and High School Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Utah Aspire Plus OnDemand Reports

School administrators are encouraged to pass the following information on to their 9th or 10th grade ELA, math, and science teachers. See the memo below.

Published on

DATE:  
Thursday, April 13, 2023

TO:  
Elementary School Administrators

FROM:   
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
EOY Acadience Testing Updates and Reminders

Evaluation, Research & Accountability would like to welcome Janice Sperry as our new testing support coordinator for Acadience Reading and Math. She may be contacted at 801-567-8873 or janice.sperry@jordandistrict.org with any questions regarding Acadience Reading or Math.

The end-of-year Acadience testing window opens on April 17th. As we prepare for Acadience testing, there are a few friendly reminders that help the district testing teams be as efficient as possible while they are at your school testing students:

  • Avoid scheduling kindergarten and first grade classes back-to-back, when possible. They take longer because assessment assistants are administering both the reading and math measures.
  • Encourage your teachers to be flexible. They need to be prepared to come early or late to their allotted time. We are fully staffed, so we expect to run on time or perhaps a little early.
  • Be sure to have an adult runner available who knows the school and can quickly have a teacher come to the testing area, distribute student cards, and help the testing run as efficiently as possible. If schools don’t have a runner available, a parent who knows where teacher classrooms are is a viable option. If there is no runner, one of our assessment assistants must do it, which means she is testing less students.
  • We have left some time at the end of the testing window for assessment assistants to complete absent testing for any students at any of the 42 schools that were absent on the day(s) of testing. That said, there are typically more absences that accrue during the testing window than the assessment assistants can make up in 2-3 days at the end of the window. Any assistance schools can provide to complete some of the absent testing would be much appreciated. Please note that classroom teachers in grades K-3 may not administer the Acadience Reading and Math benchmarks to their students.

If you are interested in having your aides get trained to administer either the Acadience Reading or Math tests, there are two Canvas courses available:

Published on

DATE:
April 10, 2023

TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Special Education Resource Instructional Assistants for 2023-24
Special Education Support Class Instructional Assistants for 2023-24

This memo is designed to explain how special education instructional assistants can be requested and will be allocated to each schools’ special education program(s) for the 2023-24 school year. If you have any questions, please contact your assigned teacher specialist or program administrator. We want to make sure everyone has the support staff necessary to meet student’s individual IEP needs.

Please Submit all forms to your assigned teacher specialist by Thursday, April 20, 2023. You will receive a preliminary critical needs instructional assistant allocation by Wednesday, May 10, 2023. Additional Critical Needs may be requested after school starts or if the students in your class or program change significantly.

Published on

The May Assistant Principal meetings will be held on May 4 (8:00-11:00am) and May 9 (8:00-11:00am). All meetings will be held in-person at the JATC-S. All assistant principals and intern assistant principals are invited. A beverage service will be provided, beginning at 7:30 am at each of the meetings. As a reminder you only need to attend one of the sessions offered per month. Both sessions will provide the same information. Please CLICK HERE and it will take you to the Google Doc to sign up for which day you would like to attend. If you have any questions please call Nadine Page at 801-567-8182 (x88182). Thank you!