Fellow High School Assistant Principals:
We have been notified by the courts that any 18 year old
cannot be referred to juvenile court for tobacco possessions. They must be
referred to Justice court. Please note that we have added a new citation
to the forms. This one reads "Referral to Justice Court". You will fill
that one out for any 18 yr old. Thank you for all your hard work. Please
let Norma Villar (801-567-8187) know if you have questions or if she can be of assistance.
Author: communications
Donation Acknowledgments
DATE:
October 27, 2015
TO:
School Principals
FROM:
John Larsen, Business Administrator
SUBJECT:
Donation Acknowledgments
As a reminder, the District has a procedure for acknowledging receipt of funds from individuals or groups who donate money to benefit various school programs (see pages 44-47 of the Financial Accounting Manual). When a school receives a monetary donation of $250 or more, please notify me so that a letter can be prepared and sent to the individual or group to acknowledge receipt of the funds. A copy of the acknowledgement letter will be sent to you for your files.
To help with the preparation of the letter, please provide me with the following:
- A copy of the check.
- A copy of the school receipt.
- If the letter should be addressed to someone other than the name(s) on the check, please provide that information.
- Purpose of the donation (i.e., the name of the school club or group benefiting from the donation).
- State whether or not goods or services were provided to the donor as a result of the donation (i.e., did the donor benefit?).
Thank you for your assistance.
SCRAM Data Due BY THE END OF DAY Wednesday, November 11, 2015
DATE:
October 22, 2015
TO:
Principals
All Special Educators and Related Service Providers
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist-Special Education
SUBJECT:
IMPORTANT DEADLINE--PLEASE READ IMMEDIATELY
SCRAM Data Due BY THE END OF DAY Wednesday, November 11, 2015
Returning D Track Clusters are Due NO LATER than Friday, November 20, 2015
Updating SCRAM for December 1 Funding Count
We are fast approaching our December 1 SCRAM count deadline. Please remember that our funding and other critical data are generated from these counts. It is important that all information be accurate and current. The attached report reflects the SCRAM and IEP Services we have received to date. Please check to see that all students who are currently receiving services are on the SCRAM printout and that all information has been submitted correctly. Submit a new SCRAM document for any changes.
This report reflects students served during the current school year. Carefully review the following:
o Please check that the names, entry dates, service patterns and providers are correct for each student on the printout. If the information is correct for all service providers, put a check mark (√) in front of the student’s name. The printout reflects the school’s current special education caseload.
o If a student being served in special education is not on SCRAM, please submit a new SCRAM document BY THE END OF DAY Wednesday, November 11, 2015. If they are not on this printout, they are not on record as receiving services at your school.
o Cross out any students who are not receiving services at your school and submit a SCRAM document with the correct exit date and exit code reason. The exit date is the day after the last day the student receives the services listed. The new SCRAM entry date will be the same as the exit date. Please note that the entry date for a student coming from another school who enters your setting during the year is the first date that the student enters the new school (this will be the first date of service). Remember that there should be no delay in services (violation of IDEA and we lose days of funding).
o If you are not aware of a student that is listed on the printout (and the student has not been exited from services), you should follow-up with that student who is now in your building. Many teams are not aware of students who have entered their school and should be receiving services. A SCRAM document should be submitted which either identifies the services the student will receive or which exits the student from services (procedures must be followed for terminating a student from services).
o If the IEP team has changed a student’s services, the changes must be documented on the services section of the IEP and a new SCRAM document must be submitted. Remember that parents must be involved in any decision to amend IEP services and must receive a copy of the revised IEP.
o Any SCRAM document submitted must reflect all current IEP services. Every section of the form must be filled out completely or the student’s record cannot be submitted to the State for funding (this includes the classification, all services and amount of time, entry/exit dates, environment and regular percent codes, health services, etc.). If information is missing, the record will not be sent to the State for funding counts.
Special Education Resource Teams are being sent one complete list of all students in the school who are being served by resource, speech-language, guidance and/or OT, PT, itinerant teachers for the hearing impaired or visually impaired, etc. Please review and sign the list with ALL team members before sending it back to the SCRAM office.
Cluster Teams are being sent one complete list of all cluster students in the school who are being served by the cluster, speech-language, guidance and/or OT, PT, itinerant teachers for the hearing impaired or visually impaired, etc. Please review and sign the list with ALL cluster team members before sending it back to the SCRAM office.
All primary SLP and Guidance services will be included on the master list sent to Special Education Resource Teams. If the provider is serving two different schools, the services will be included on the master list at each school. Teams are expected to work together to review and complete all required SCRAM information.
SCRAM corrections may be sent through District Mail to the SCRAM Secretary as long as they arrive in the Special Education office by the due date. If the current report is correct as printed, each team member must sign the report, verifying that it is accurate and return it to the SCRAM Secretary in the Special Education Department at the District Office. If you have questions, please call the Teacher Specialist assigned to your school. Please sign and return the current report with all corrections/changes marked along with the corresponding SCRAM documents by the following due date:
Due: By 5:00 p.m. on Wednesday, November 11, 2015
Returning D Track Clusters Due Date:
NO LATER than 5:00 p.m. Friday, November 20, 2015
Reminders:
It is critical that information be received by the specified due dates so that all data can be entered by the December 1 due date.
Note
1) Remember that all IEPs should be completed using the web-based Goalview IEP system and any changes must be reported using the IEP SCRAM Services document.
2) In the event that a hard copy IEP was used and there are changes to the services listed on the printout, be sure to submit the IEP SCRAM Services document AND enter the hard copy IEP onto the Goalview system.
Private School/Home School Students
If you are providing services to a student who is enrolled in a private school or home school, make sure you have submitted a copy of the Private School and/or Home School Individualized Services Plan (ISP) and a copy of the student service logs to Julie Brown by the Wednesday, November 11, 2015 due date. Private school and/or home school students must be entered on the system differently.
Funding Implications
Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data. Your timely and accurate response is critical! Thank you for all your efforts to get us the correct information in a very short time period.
Fall Enrollment as of October 1, 2015
DATE:
October 22, 2015
TO:
Principals
FROM:
Administrators of Schools
Dr Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant of Planning and Student Services
Steven Harwood System/Programming Manager
SUBJECT:
Fall Enrollment as of October 1, 2015
See attached memo.
Anti-Bullying Resources for all Schools
Student Intervention Services department applied for an Anti-Bullying grant and received the funding. With that funding we have purchased magnets with JSD definition of bullying for every single student. This will help administrators clarify to parents who say their child is being bullied. They will be sent to the school via our JSD mail. We have included a sample letter in the packet you will receive if the school would like to use it or modify it. We have also purchased signs for our PLT (high school) teams to use in their anti-bullying presentations to the feeder elementaries. Jeani Mulliner has delivered those. In addition we have purchased signs for every classroom and every office with the definition.
Fall 2015 – Secondary Tech PD @ ASB
Improve your tech skills and have some fun too! (?)
SAGE Assessment Oct 21, 2015 Update
The attached document outlines updates made to SAGE assessments that may impact instruction throughout the year. It also includes the full list of accommodations available during SAGE testing.
Office Depot Open Purchase Orders Change
In an effort to streamline processes and improve internal controls, all open purchase orders to Office Depot will be closed November 2, 2015. Effective immediately, orders to Office Depot should be placed on the Office Depot website (https://business.officedepot.com) using a District P-Card. Please contact Heather Ellingson at ext. 8388 with any questions.
Guidelines for McKinney-Vento Enrollments in Skyward
TO:
All Principals, Registrars, Attendance Secretaries, and Elementary Secretaries, Homeless Liaison, Nutrition Services
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant of Planning & Student Services
Many families live in different situations and several of those living circumstances may qualify the family for a McKinney Vento enrollment. To determine this enrollment, the family must complete the Student Residency Questionnaire and lunch application either online or in paper format at the school. If the patron qualifies under McKinney Vento, enroll the student considering the following.
- When entering the student into Skyward and the legal guardian is enrolling:
- Family #1 is the legal guardian with the current address of where they are residing.
- When entering the student into Skyward and the caregiver does not have Durable Power of Attorney:
- Family #1 is the student – relationship is McKinney Vento - with the current address of where they are residing. This will help everyone with Skyward access to know the circumstances of the initial enrollment and help the school protect the child’s FERPA rights.
- Family #2 is the child’s legal guardian and a contact information if it is available. If the legal guardian information is not available, enter the caregiver in Family #2.
- Family #3 is the caregiver – relationship is McKinney Vento – with their address and contact information. Once a Durable Power of Attorney is obtained, move the caregiver to Family #1 in place of the student.
- When entering a student into Skyward with a caregiver who has a Durable Power of Attorney:
- Family #1 is the caregiver – relationship is McKinney Vento – with their address and contact information.
- Family #2 is the legal guardian and contact information if it is available.
NOTE:
- Legal Guardianship is awarded through the courts determines who is placed in the Family #1 position.
- If the status of the student’s enrollment changes, (a Durable Power of Attorney is obtained after initial enrollment) the Family information and the relationship on the Family screen will also need to be updated.
NEW: Two new relationship fields were added in Skyward:
- McKinney Vento
- Migrant
Once the enrollment is complete and to facilitate a smooth transition for the child into school, please fax a copy of the Student Residency Questionnaire and the lunch application to the Homeless Liaison at 801-567-8073 and to Nutrition Services at 801-567-8768. If a lunch application was not needed, only fax to the Homeless Liaison.
All of this information should be held confidential and protected. We hope this information is helpful when enrolling a student under McKinney Vento with lunch applications. Please contact Planning & Student Services with any questions.
Skyward Report available for schools to print regarding McKinney Vento are:
- Family Residency Report – Online Registration -- the Path is: Families/Jordan Additions/Registration Reports
- McKinney Vento – available in Data Mining.
Removing Food from School Kitchens
DATE:
August 4, 2015
TO:
Administrators of Schools
All Elementary and Secondary Principals
All Elementary and Secondary Lunch Managers
FROM:
Scott Thomas, Administrator of Auxiliary Services
Jana Cruz, Director of Nutrition Services
SUBJECT:
Removing Food from School Kitchens
See attached memo.
Transportation Services July 2015
DATE:
July 29, 2015
TO:
School Principals
FROM:
Scott Thomas, Administrator of Auxiliary Services
Herb Jensen, Director of Transportation
SUBJECT:
Transportation Services
See attached memo.
June 30, 2015 Enrollment
DATE:
July 2, 2015
TO:
All Principals
FROM:
Administrator of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
June 30, 015 Enrollment
See attached memo.
Release of Directory Information 2015-16
DATE:
July 14, 2015
TO:
Jordan School District Principals
FROM:
Administrators of Schools
Luann Leavitt, Planning and Student Services
SUBJECT:
Release of "Directory Information" under the Family Education Rights and Privacy Act (FERPA)
See attached memo.
Dates for 1st and 6th Day Counts
DATE:
July 6, 2015
TO:
All Principals
FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum & Staff Development
Travis Hamblin, Human Resources
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
Dates for 1st and 6th Day Counts
See attached memo.
Enrollment 2015-16
DATE:
July 6, 2015
TO:
All Principals
Elementary Head Secretaries
Registrars
Attendance Secretaries
FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum & Staff Development
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
Enrollment 2015-16
See attached memo.
